- Volunteering in my community in order make a positive impact (Lake Merritt Clean Up)
- Sharing restaurant tips, recommendations, and insights with fellow enthusiasts
- Learning new cooking techniques and expanding my culinary skills
Kimberley O’Keefe
Oakland
Summary
Resourceful, detailed oriented Administrative Professional with strong organizational, communication and problem-solving skills seeking an Executive Assistant role in a high-impact organization.
Professional office support specialist with extensive experience in administrative functions and office management. Known for reliability and adapting to dynamic work environments. Excellent organizational abilities and collaborative mindset ensure seamless team operations and goal achievement.
Overview
24
24
years of professional experience
Work History
Commercial Escrow & Administrative Assistant
Old Republic Title Company
2021.01 - Current
- Escrow account reconciliation, fund disbursement, fee calculations, and 1099 preparation.
- Provides administrative and clerical support to commercial escrow officers by preparing documents, assisting with financial records, coordinating with clients and other parties, and handling funds for commercial property transactions, ensuring a smooth and accurate closing process.
- Supports Escrow Officers by answering phones, maintaining escrow files, ordering loan payoffs, insurance and HOA documents, read and understand preliminary title reports and real estate contracts.
- Prepares and submits to lender all necessary items to obtain loan funds, schedule signings and record real estate documents.
- Assess financial documents, process payments, handle money in escrow, assist with transaction accounting, and prepare for tax and regulatory filings.
- Meet with buyers and sellers to notarize documents.
Administrative Assistant (part time)
Curb Number Painting LLC
2020.01 - Current
- Collect and process payments for services.
- Prepare bank deposits, handle mail and correspondence with clients.
President and Founding Member
San Francisco Private Dining Venues
2005.01 - 2021.01
- Directed and revamped the SFPDV website generating thousands of leads a year for our members’ venues.
- Coordinated the daily operations, finances, event calendar and membership.
- Established and maintained effective working relationships with diverse membership and vendor partners.
- Incorporated and set up the association’s nonprofit status. Monitored annual budget and financial reports.
- Oversaw annual fundraiser attended by 400 guests netting over $220,000 in donations for Compass Family Services.
Director of Sales & Marketing
Harris’ Restaurant
2002.01 - 2020.01
- Developed new accounts and serviced current accounts for private dining sales in the corporate, social, tour and government markets with $800,000 plus per year in food and beverage revenue.
- Simultaneously sold, planned, and organized over 400 events a year representing 11% of restaurant sales.
- Worked directly with clients on menu planning, floor plan, event timelines, a/v rental orders, event vendors, decor, cost, and billing details.
- Created sales and marketing plan, produced financial recap, profitability, and sales reports.
- Increased visibility and client base by exhibiting at trade shows, conventions, community events resulting in 30% increase in social business sales. Collaborated with GM on social media, advertising decisions and design.
- Managed high-volume phone and email correspondence, responded to customer complaints, created systems for scheduling, tracking deposits and refunds.
- Guided contract negotiations, vendor relationships, created rental guidelines and reservation policies.
- Assisted with general restaurant operations including scheduling, payroll, POS technology support and staff training.
Education
Bachelor of Arts - English
Montclair State University
NJSkills
- Client support
- Precise data entry
- Experienced with computer software
- Administrative support
- Effective communication
- Hospitality support skills
Interests
Timeline
Commercial Escrow & Administrative Assistant
Old Republic Title Company
2021.01 - Current
Administrative Assistant (part time)
Curb Number Painting LLC
2020.01 - Current
President and Founding Member
San Francisco Private Dining Venues
2005.01 - 2021.01
Director of Sales & Marketing
Harris’ Restaurant
2002.01 - 2020.01
Bachelor of Arts - English
Montclair State University