Summary
Overview
Work History
Education
Skills
Timeline
Generic

Kim Grieder

Summary

Disciplined and organized professional with extensive experience in administrative support and management. Expertise in task coordination, scheduling, and executive communication. Proven ability to anticipate executive needs and resolve issues efficiently. Track record of streamlining operations and enhancing office efficiency, resulting in increased profit margins.

Overview

7
7
years of professional experience

Work History

Team Lead/Safety Training Instructor

Global Training Centre
Strathmore, Alberta
04.2023 - Current
  • Provide leadership and guidance to team members, ensuring tasks are completed on time and in compliance with legislative, industry, and company standards.
  • Allocate resources effectively to ensure operations are within deadlines and budget.
  • Delegate daily tasks to team members to optimize group productivity.
  • Collaborate with other departments to streamline processes, develop effective solutions, and promote interdepartmental cooperation.
  • Identify opportunities for process improvements, implementing changes when required.
  • Resolve student/client complaints or queries promptly and efficiently.
  • Facilitate team meetings to discuss targets, strategies, and address any issues.
  • Maintain open lines of communication with senior management, reporting team progress and challenges.
  • Support the manager in developing plans for future projects, initiatives, and objectives.
  • Instruct First Aid, OH&S legislation awareness, WHMIS, Confined Space, Fall Protection, and Fire Training.
  • Fulfill obligations as Management Co-Chair for the Health and Safety Committee (nominated by peers).

Executive Personal Assistant

Confidential
Calgary, Alberta
03.2019 - 03.2023
  • Facilitated smooth and effective internal and external communications, acting as the first point of contact for the executive team, ensuring all personal and business information was handled discreetly and confidentially.
  • Filtered and screened all calls and emails to assist executives in prioritizing specific clients, business partners, and social connections to expedite daily operations and maintain strong relationships.
  • Managed executive calendars and scheduled appointments efficiently, including coordination of travel arrangements and itineraries for personal and business trips.
  • Researched potential contacts and clients, and conducted research projects to expand business opportunities.
  • Utilized technology efficiently, including MS Office and CRM systems, to enhance productivity and meet the personal and corporate goals of the executive team.
  • Created and managed expense reports detailing spending incurred, including tracking receipts and processing reimbursements while personally traveling for, or on behalf of, the executive team.
  • Prepared invoices and drafted memos for executives.
  • Purchased and managed inventory of office and personal supplies, ensuring availability and cost-effectiveness.
  • Organized company and social events, ensuring seamless execution and adherence to budget parameters.
  • Ran errands to help with daily executive or personal tasks, enabling the executive to focus on more pressing duties.

Operations/Office Manager Residential Construction

Confidential
Calgary, Alberta
01.2019 - 03.2023
  • Managed and completed all administrative and supervisory duties, including greeting visitors, receiving and prioritizing all phone and written correspondence, building quotes, and writing job contracts.
  • Negotiated and reviewed contracts, securing favorable terms and cost savings prior to signing off on behalf of the company between homeowners, suppliers, and contractors.
  • Developed and implemented the Health and Safety Management System, and office policies and procedures, streamlining all internal processes.
  • Ensured compliance with applicable laws regarding employment, safety, and building practices.
  • Assisted with the preparation of budgets, forecasts, and financial statements.
  • Resolved all homeowner, supplier, and contractor concerns.
  • Analyzed data from various sources to identify trends and make recommendations to generate new business and expand profit margins.
  • Developed and implemented creative marketing strategies through mail and social media platforms.
  • Supervised all building projects and contractor teams, organizing supplies and schedules to meet project timelines.
  • Issued work schedules, contractor assignments, and job contract deadlines for contractors and homeowners according to budgets, weather, and workloads.
  • Recruited, interviewed, selected, and onboarded all new contractors to fill vacant roles.
  • Discussed job performance issues with contractors and homeowners, identifying causes and issues to find solutions.
  • Consulted with the executive team and the head estimator to resolve problems relating to contractor performance, supplier issues, and work schedules.
  • Performed general bookkeeping duties, such as reconciling bank statements and creating journal entries.
  • Tracked invoices and payments to ensure the accuracy of accounts receivable and payable information.
  • Monitored payments due from clients, and promptly contacted clients with past due payments.
  • Organized company events, including holiday parties and team-building activities.

Education

Alberta Construction Safety Association
Edmonton, AB
04-2020

Masters in Nursing Thesis Route - Completed First Year

University of Calgary
Calgary
06-2010

Bachelors of Science in Nursing - Graduated With Distinction

University of Alberta
Edmonton
04-2004

Skills

  • Complex problem solving and judgment
  • Verbal and written communication
  • Interpersonal skills and conflict resolution
  • Project coordination and budgeting
  • Time management
  • Attention to detail
  • Change management
  • Team management

Timeline

Team Lead/Safety Training Instructor

Global Training Centre
04.2023 - Current

Executive Personal Assistant

Confidential
03.2019 - 03.2023

Operations/Office Manager Residential Construction

Confidential
01.2019 - 03.2023

Alberta Construction Safety Association

Masters in Nursing Thesis Route - Completed First Year

University of Calgary

Bachelors of Science in Nursing - Graduated With Distinction

University of Alberta
Kim Grieder