Kevin Dela Pena
Administrative Support Assistant
San Diego
Summary
Dedicated administrative professional with extensive experience in logistics, travel administration, budget management, and clerical support in both military and civilian settings. Demonstrates strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently. Proficient in various administrative and supply chain management systems. Fluent in Tagalog.
Overview
11
11
years of professional experience
5
5
years of post-secondary education
1
1
Certification
1
1
Language
Work History
Administrative Support Assistant
Department Of The Army Medical Command
9 2022 - 12.2023
- Supported unit budgets for travel, office supplies, communication services, and veterinary services.
- Acted as subject matter expert for Government Travel Credit Card (GTCC) program, serving as Agency Program Coordinator.
- Prepared various correspondences, including memos, reports, meeting slides, SOPs, and newsletters in accordance with MEDCOM policies and US Army regulations.
- Advised leadership on performance deficiencies and corrective actions for 80 individuals assigned to Public Health Activity - San Diego.
- Managed Government Purchase Card (GPC) program.
Battalion Logistics Clerk
2nd Combat Aviation Brigade, Eight US Army
05.2018 - 05.2021
- Maintained accountability of supplies and equipment valued over $200k.
- Managed Battalion level GPC, utilizing automated systems such as GCSS-Army, US Bank Web access, and DTS.
- Prepared various reports and documents, including FLIPL reports, monthly spending reports, and reconciliation reports.
- Trained and supervised a team of clerks, ensuring efficient supply operations.
- Conducted clerical tasks, including paperwork distribution, recordkeeping, and updating meeting slides and calendars.
- Conducted clerical tasks such as paperwork (TASK ORDER) distribution, recordkeeping, updating slides and calendars for meetings.
Unit Supply Specialist (92Y)
HHBN, 4th Infantry Division, US Army
04.2016 - 05.2018
- Conducted regular inventory counts and maintained records of supply transactions.
- Reduced risks by enforcing compliance with regulations and directives.
- Evaluated supply requirements and coordinated timely replenishments.
- Acted as the primary contact for supply chain management systems, preparing detailed reports on inventory and expenditures.
Unit Supply Specialist (92Y)
160th Signal Brigade, US Army
03.2015 - 03.2016
- Managed $500k worth of sensitive items, gear, and equipment with zero losses.
- Maintained records of small arms equipment functionality and inventories.
- Managed physical security of weapons and munitions, coordinating organization and inventory tracking.
Unit Supply Specialist (92Y)
41st Fires Brigade, 1st Cavalry Division
10.2011 - 02.2015
- Conducted regular inventory counts and annual 100% inventory.
- Coordinated change of command inventories and reconciled inventory with supporting warehouses.
- Monitored inventory to maintain sufficient basic and operational load for the unit.
Military Trainee
United States Army
05.2011 - 10.2011
- Attended training courses to understand military processes, techniques, and programs.
- Passed all requirements to advance military career.
Sales Associate
7-11 Convenience Store
03.2010 - 04.2011
- Prepared merchandise for sales floor and processed POS transactions.
- Engaged with customers to build rapport and loyalty.
- Solved customer challenges by offering relevant products and services.
Education
Bachelor of Science - General Studies
San Diego City College
San Diego, CA 01.2023 - Current
High School Diploma -
Caloocan High School
Philippines 06.2003 - 04.2007
Skills
Office administration
Spreadsheet management
Report analysis
Travel administration
Government Travel Card Management
Budget Analysis
Contract Management
Clerical Functions
Inventory Management
Supply Chain Management
Certification
[Area of certification] Training - [Timeframe]
Tagalog
Fluent in speaking and writing since I was born and raised in Caloocan, Philippines before migration to the US.
Timeline
Bachelor of Science - General Studies
San Diego City College
01.2023 - Current
Battalion Logistics Clerk
2nd Combat Aviation Brigade, Eight US Army
05.2018 - 05.2021
Unit Supply Specialist (92Y)
HHBN, 4th Infantry Division, US Army
04.2016 - 05.2018
Unit Supply Specialist (92Y)
160th Signal Brigade, US Army
03.2015 - 03.2016
Unit Supply Specialist (92Y)
41st Fires Brigade, 1st Cavalry Division
10.2011 - 02.2015
Military Trainee
United States Army
05.2011 - 10.2011
Sales Associate
7-11 Convenience Store
03.2010 - 04.2011
High School Diploma -
Caloocan High School
06.2003 - 04.2007
Administrative Support Assistant
Department Of The Army Medical Command
9 2022 - 12.2023
[Area of certification] Training - [Timeframe]
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