Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Kelly Smith

Hamilton,ON

Summary

Human Resources Executive with 10 years of progressive HR experience and advanced knowledge of employment law, compensation, recruitment and employee relations. Engages with HR service providers and suppliers on HR systems, payroll, insurance and training and development to promote high performing organization with efficient operating systems, professional and skilled staff and sound financial resources. Maintains strong stakeholder focus and service-oriented attitude with excellent organization and interpersonal skills to excel in multi-cultural environment.

Overview

19
19
years of professional experience
1
1
Certification

Work History

Executive Assistant to the Superintendent of Human Resource Services

Hamilton-Wentworth District School Board
09.2022 - Current
  • Provide administrative support preparing for and during Trustee Human Resource Committee meetings
  • Receive and respond to inquiries and concerns, both verbal and written, from internal and external stakeholders on behalf of the Superintendent
  • Research and compile required information for meetings, reports, inquiries, agendas, and presentations on behalf of the Superintendent
  • Work collaboratively with the Equity Department, community leaders and other key individuals on the continued implementation of the Employment Equity Action Plan and the necessary recommendations with the Action Plan
  • Maintain confidential files and records, including budget tracking and reports
  • Organize and prepare personal service contracts and pay for retired school administrators
  • Coordinate school coverage and assignments of retired school administrators with the Superintendent
  • Maintain HR SOSA budget in conjunction with the Superintendent
  • Process all invoices from the Superintendent's office and reconcile purchasing card statements
  • Organize and support the onboarding and offboarding of school administrators
  • Support onboarding new Human Resource Services staff
  • Provide support to the department divisions based on operational needs during peak service times (hiring, HRIS data management, labour relations and staffing).
  • Interviewed potential hires, negotiated salaries and benefits and performed reference checks.

Payroll Analyst & Salary Administrator

Hamilton-Wentworth District School Board
08.2020 - 09.2022
  • Processing of full-time and part-time payroll for unionized and non-unionized employees
  • Liaise with various areas of HR, Supervisors, Managers and Principals to ensure payroll accuracy
  • Maintain detailed records and documentation of payroll transactions for audit purposes, in accordance with statutory requirements and company policies and procedures
  • Review and audit payroll pre-processing pay register to ensure accuracy of payroll information
  • Verify earnings for employees, indicating gross and net salaries and deductions
  • Process Records of Employment in accordance with Service Canada regulations
  • Discretely handles details of a highly confidential and critical nature
  • Perform other duties as assigned including payroll back up during absences and vacation
  • Process staff updates in the Board's integrated HRIS system for Secondary group including leaves, retirements, resignations, grid and step increases, qualification change and allowances
  • Administer bi-weekly payroll for specific employee groups
  • Calculate salary grid placements, monitor step increments and allowances
  • Processing of full-time and part-time payroll for unionized and non-unionized employees.

Senior Project Coordinator

ArcelorMittal Dofasco
01.2018 - 07.2020
  • Supervised staff in a unionized/non-unionized environment during the 48hr Maintenance Shutdown
  • Coordinate/schedule monthly 48hr Maintenance Shutdowns within the Hotmill as Scope and Scheduler
  • Support HSMM Project – scheduled logistics, action items, and review of budgets
  • Participate in weekly “virtual” plant-wide schedule allotment meetings with Master Coordinator and all business unit Schedule Coordinators
  • Utilize scheduling tools such as CMMS, Quintiq, Project
  • Assist the Hot Strip Mill Modernization Team with scheduled logistics and maintenance integration for non-shutdown work
  • Submit requests for contractors/rentals to address demand for specialized services, tools, and equipment
  • Perform” Labour Assignment” action for all committed Work Order tasks to a shift and crew to achieve optimum crew loading and maximum execution efficiency
  • Maintain Shift Change, Shift Relief Assignment, Request for Overtime and Reschedule, Employee Reassignment Agreement, Hourly & Salary Special Assignment and Vacation Selection documentation.

Executive Program Assistant in the Child and Youth

Hamilton Health Sciences
12.2012 - 01.2018
  • Acts as liaison between Faculty, Hospital Staff, Board of Directors, and Patients to ensure timely communication of information from both sides.
  • Facilitated communication between clients and other service providers.
  • Provided support to social service clients in navigating available resources.
  • Coordination of recruitment for unionized and non-unionized employees throughout the department
  • Prepared all Financial records/budgets for submission to the Ministry of Health on behalf of the CYHM Program.
  • Created and maintained detailed orientation schedules for all New and Transferred employees.
  • Maintained Managers, and Clinical Leaders professional calendars.
  • Provided extensive administrative support to the Clinical Manager & the Clinical Leaders of the portfolio of mental health services and the Child Advocacy and Assessment Programs
  • Organized and attended Virtual meetings such as TEAMS, Zoom and other such platforms.
  • Provided support to various projects within Human Resources and Payroll/Compensation
  • Maintained all the programs confidential files and records for all staff members, inpatient patient, and outpatient.

Education Program Associate for the Department of Obstetrics Gynecology

McMaster University
03.2005 - 12.2012
  • Adhere to McMaster University policies, procedures and the CUPE Collective Agreement for all direct reports
  • Draft admission decision letters for accepted, waitlisted, and denied applicants
  • Website marketing for the Department of Obstetrics and Gynecology
  • Coordinates the Canadian Residency Matching System with the objective to match all available learner spots to ensure the viability of the program
  • Develops, plans, and coordinates rotation schedules for qualified residents at multiple sites
  • Monitor budgets and reconciles accounts, completes financial forms including travel expense reports, advances and electronic cheque requisitions, purchase orders and journal entries
  • Develop budgets for various events and submit for manager approval
  • Acts as liaison between faculty, staff, and students to ensure the timely communication of information
  • Facilitate the evaluation process for preceptors and students
  • Compile evaluation results and bringing negative evaluations forward for review.

Education

Diploma - Business Administration

CDI COLLEGE
Hamilton, Ontario

Diploma - Dental Office Administration

MOHAWK COLLEGE
Hamilton, Ontario

High School Diploma -

DELTA SECONARY SCHOOL
Hamilton, Ontario

Skills

  • Comprehensive knowledge of Ministry of Education, Board policies and procedures, Collective Agreements, and the complex and reciprocal connections among different elements of the organization
  • Supervise unionized staff including recruitment and selection, performance evaluation, attendance support, conflict resolution, WSIB claims/reporting and worker accommodation reviews
  • Monitor expenditures and ensure adherence to budgets while completing projects within identified timeframes
  • Excellent interpersonal and communication skills related to problem-solving and conflict resolution
  • Plan and execute preventative maintenance and capital project work in collaboration with other departments
  • Develop and implement work schedules and procedures for maintenance staff including management of workload and coverage for absent employees
  • Dynamic and strategic Human Resources business partner with knowledge of the employee life cycle including recruiting, selecting, hiring, total rewards, promotions, transfers, performance management and terminations
  • Customer service-oriented approach with excellent communication, planning, organizational, time management, and budget skills
  • Thorough knowledge and understanding of the Board's Mission, policies, directives, and Equity Action Plan
  • Exceptional organizational skills including the ability to adapt to changes in priorities, assignments, and other disruptions on a day-to-day basis
  • Ability to provide a welcoming environment and engage ethically with Indigenous families and staff while respecting Indigenous Cultural Safety
  • Superior experience working in the following computer software systems, HRIS, Easy Connect, Parklane, Microsoft Word, Excel, IPPS, Staffing, MS TEAMS, CMMS, SAP, MyHR, Kronos(payroll), PeopleSoft
  • Valid driver's license

Certification

Hiring for Diversity Training - 2022

Timeline

Executive Assistant to the Superintendent of Human Resource Services

Hamilton-Wentworth District School Board
09.2022 - Current

Payroll Analyst & Salary Administrator

Hamilton-Wentworth District School Board
08.2020 - 09.2022

Senior Project Coordinator

ArcelorMittal Dofasco
01.2018 - 07.2020

Executive Program Assistant in the Child and Youth

Hamilton Health Sciences
12.2012 - 01.2018

Education Program Associate for the Department of Obstetrics Gynecology

McMaster University
03.2005 - 12.2012

Diploma - Business Administration

CDI COLLEGE

Diploma - Dental Office Administration

MOHAWK COLLEGE

High School Diploma -

DELTA SECONARY SCHOOL

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