Kelly Olstad
Red Deer,AB
Summary
Knowledgeable Business Administrator seeking new opportunity. Offers comprehensive background in overseeing business operations and improving efficiency. Recognized for streamlining processes and enhancing operational efficiency. Skilled in problem-solving and effective communication, committed to maintaining accuracy and reducing discrepancies. Reliable and effective in coordinating teams and resources to meet organizational goals.
Overview
23
23
years of professional experience
Work History
Senior Procurement Administrator
Precision Well Servicing
Red Deer, AB
07.2024 - Current
- Collaborated with cross-functional teams to streamline procurement processes and improve operational efficiency.
- Responsible for the day-to-day processing of purchase order requests from creation through to completion.
- Reviewing and processing received documents in accordance with company policies.
- Procurement support: Acquiring supplies, minor equipment, and services for the team.
- Collaboration and Communication: Daily interaction with vendors and field employees, and collaborating with Accounts Payable
- Goods Receipt/Invoice Receipt: Working with Accounts Payable, maintaining a balance of less than 5% outstanding over 90 days by weekly review and follow-up with requesters and vendors.
- Adhere to policies and procedures surrounding spending.
- Back-up for supervisor at month-end: Complete final journal entry of all outstanding purchase orders by working with requesters to confirm items that are showing outstanding but have been received are capture to ensure all costs related to that month are captured.
Senior Billing Analyst
Precision Well Servicing
Red Deer, AB
01.2023 - 07.2024
- Analyzed billing discrepancies to ensure accurate invoicing and timely resolution of client inquiries.
- Developed and implemented process improvements that enhanced billing efficiency and reduced errors.
- Coordinated with cross-functional teams to streamline revenue recognition processes in compliance with accounting standards.
- Responsible for managing the end-to-end invoice submission process, ensuring accuracy in customer billing, and utilizing specialized industry software to manage accounts.
- Invoice Submission: Responsible for submitting invoices to customers through electronic platforms such as Open Invoice, Cortex, and Ariba.
- Data Validation: Review and verify field tickets and service reports for accuracy before invoicing.
- Discrepancy Resolution: Investigate billing discrepancies and work with operational departments to resolve issues properly.
- Customer Communication: Interact with customers regarding invoice queries or disputes.
Accounts Payable Supervisor ( Mat Leave Contract)
Nabors Production Services
Red Deer, AB
06.2003 - 03.2024
- Supervised accounts payable team, ensuring timely processing of vendor invoices and payments.
- Implemented process improvements, enhancing accuracy in invoice reconciliation and reducing discrepancies.
- Trained and mentored staff on accounts payable procedures and compliance standards.
- Coding Corporate Invoices, Expense Accounts, Visa’s.
- Weekly Cheque Runs.
- Vendor Inquiries.
- Checking Statements.
- Supervision of small accounting team.
- Ability to meet month end deadlines.
- Fuel Cards distribution and tracking.
Payroll Assistant
Lacombe Action Group
Lacombe, AB
10.2019 - 01.2023
- Processed payroll for employees, ensuring accuracy and compliance with regulations.
- Maintained employee records, updating information to reflect changes in status or compensation.
- Assisted in resolving payroll discrepancies through detailed investigations and timely communication.
- Collaborated with HR to streamline onboarding processes, improving efficiency for new hires.
- Provides a high level of customer service to both internal and external customers by responding to questions and requests in a timely and knowledgeable fashion.
- Maintained confidence and protected payroll operations by keeping information confidential.
- Maintained employee records using Nav payroll system, updating information to reflect changes in status or compensation.
- Manages payroll data entry and processing for over 450 employees.
- Reconciles RSP and Receiver General payroll balances to the NAV general ledger control accounts.
- Processes the Receiver General Remittances payment to CRA.
- Reviews and processes Payroll, by analyzing and investigating pay discrepancies, complete pay adjustments when needed, and accruals.
- Process and reconciled garnishments.
- Calculate terminated employees’ final pay, including vacation pay, and severance if applicable.
- Produce and reconcile T4’s.
- Calculates quarterly WCB for AB and ensures prompt remittance.
- Completion of the Record of Employment for terminated employees.
- Benefits Management – Set up benefits, update benefits, terminate benefits, reconcile benefits.
Payroll and Benefits Manager
CWC Energy Services / C & J Energy Services / Nabors
Sylvan Lake, AB
06.2014 - 09.2019
- Self-motivated, with a strong sense of personal responsibility.
- Worked effectively in fast-paced environments.
- Skilled at working independently and collaboratively in a team environment.
- Proven ability to learn quickly and adapt to new situations.
- Provided a high level of customer service to both internal and external customers.
- Supervision of Payroll Administrator(s).
- Reviewed and processed Payroll, as well as analyzed and investigated pay discrepancies, completed pay adjustments when needed, and completed accruals.
- Final Approval to make sure all information is correct for new hires, terminations, transfers, personal changes, salary changes, and promotions.
- Calculated terminated employees’ final pay, including vacation pay, and severance if applicable.
- Calculated and submitted quarterly WCB for BC, SK, AB, and MB remittances.
- Set up new Employees in the payroll system.
- Reconciled RSP, Benefits and Receiver General payroll balances to control accounts.
- Processed Receiver General Remittances.
- Prepared T4’s and T2200’s.
- Tracked the company truck mileage for tax purposes.
- Processed and reconciled garnishments.
- Completed government salary surveys as required.
- Prepared Record of Employment for terminated employees.
- Benefit Administrator – Group Insurance – Administer Benefits, input new employees and Terminate Employees, manage any changes to employee benefits.
- Dealt with Short-Term and Long-Term Disabilities.
- Administered RRSP Plan.
- Completed government salary surveys as required.
Education
Business Administration
Red Deer Polytechnic
Red DeerSkills
- Proficient with Windows, Microsoft Word, Microsoft Excel, Dynamics, Nav, Sage, ADP, Oracle, and Adobe Acrobat/Editor
- Executive support
- Eye for detail
- Time management
- Team leadership
- Decision-making
- Data entry
- Invoice processing
Timeline
Senior Procurement Administrator
Precision Well Servicing
07.2024 - Current
Senior Billing Analyst
Precision Well Servicing
01.2023 - 07.2024
Payroll Assistant
Lacombe Action Group
10.2019 - 01.2023
Payroll and Benefits Manager
CWC Energy Services / C & J Energy Services / Nabors
06.2014 - 09.2019
Accounts Payable Supervisor ( Mat Leave Contract)
Nabors Production Services
06.2003 - 03.2024
Business Administration
Red Deer Polytechnic