Summary
Overview
Work History
Education
Skills
Timeline
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KELLY MITCHELL

Anaheim

Summary

Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.

Overview

24
24
years of professional experience

Work History

Executive Assistant/Office Manager

Sapience Investments
09.2016 - Current
  • Direct assistant to the CEO/CIO (owner) of the company
  • Managed CEO/CIO calendar as well as the company calendar. Managed and coordinated schedules and meetings both internally and externally.
  • Coordinated conference times for office and clients
  • Ordered and maintained supplies for the office
  • Booked all travel for all employees of the company
  • Processed expense reports for the company
  • Managed and reconciled company line of credit
  • Oversaw initial set up and move of the office.
  • Screened CEO/CIO phone calls
  • Planned and coordinated summer and winter company parties

Executive Assistant

Metropolitan West Capital Management
05.2008 - 09.2016
  • Assist 3 Executives and 10 Senior Level Management.
  • Coordinate domestic and International travel arrangements
  • Process all expense reports weekly and reconcile corporate credit cards.
  • Distribute electronic quarterly mailings for company and maintain contact database.
  • Update and maintain calendar for company of 50 people. Order all food for office.
  • Update and maintain Executive & Company calendars.
  • Schedule weekly and quarterly meetings.
  • Coordinate all vendor maintenance, order all food for office. Back up phone support.

Administrative Assistant

The Reinforced Earth Company
07.2004 - 05.2008
  • Answer multiple phone lines, order supplies for office, data management.
  • Customer Service, Distribute mail, Make travel arrangements.
  • Prepare construction quotations and review project specs and plans.
  • Update and maintain Oracle for Regional Manager, run monthly reports and update budgets for Project Manager

Claims Processor

Mitsubishi Digital Electronics America, Inc.
03.2003 - 07.2004
  • Process and analyze end-user promotions.
  • Customer Service, Distribute mail.
  • Support projector sales and marketing team.
  • Processed government/education sales rebates

Receptionist

Keane, Inc.
11.2002 - 03.2003
  • Answered multiple telephone lines, Distributed mail.
  • Ordered supplies for the company, Ran reports for weekly meetings.
  • Scheduled conference rooms, ordered lunches, Accounts payable support.

Data Processor

Innovation Sports
01.2002 - 10.2002
  • Analyzed and processed custom knee brace orders.
  • In charge of domestic as well as international accounts.
  • Customer Service, Inside Sales support.

Education

High School -

El Toro High School
Lake Forest, CA
01.2000

Skills

  • Detail Oriented
  • Proficient in Microsoft Office Suite
  • Reliable time management
  • Adaptable in acquiring new skills
  • Diligent work ethic
  • Executive support
  • Strong problem solver
  • Schedule & calendar planning

Timeline

Executive Assistant/Office Manager

Sapience Investments
09.2016 - Current

Executive Assistant

Metropolitan West Capital Management
05.2008 - 09.2016

Administrative Assistant

The Reinforced Earth Company
07.2004 - 05.2008

Claims Processor

Mitsubishi Digital Electronics America, Inc.
03.2003 - 07.2004

Receptionist

Keane, Inc.
11.2002 - 03.2003

Data Processor

Innovation Sports
01.2002 - 10.2002

High School -

El Toro High School

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KELLY MITCHELL