Kelly McLachlan
Okotoks,AB
Summary
Results-driven Senior Project Manager with extensive experience at Alberta Health Services, recognized for successfully managing multiple projects simultaneously while fostering strong stakeholder relationships. Demonstrated expertise in developing comprehensive project plans and mentoring teams, consistently achieving on-time delivery within budget constraints. Proficient in quality control and effective coordination, contributing to enhanced operational efficiency and project success.
Overview
20
20
years of professional experience
Work History
Senior Project Manager
Alberta Health Services
Calgary, Alberta
01.2024 - Current
- Liaised between senior management, project team members, and key stakeholders to ensure effective communication throughout the duration of the project.
- Implemented change management processes when issues arose to keep project moving forward and adjust to shifted priorities.
- Ensured resource availability and allocation.
- Develop comprehensive project plans to be shared with stakeholders.
- Develop briefing notes, and create terms of reference (TOR) when appropriate.
- Key Projects: 1. Developing an Early Phase Clinic Trial Unit. 2. Implementing an eRegulatory System. 3. Working with the AIW group to increase efficiencies with trial startup 4. Shared Drive migration to department-specific SharePoint site, and 5. Complete the transition for all employees to MySchedule from eSummit for payroll, time sheets, and shift allocation.
Assistant Manager
Alberta Health Services
Calgary, Alberta
06.2020 - 01.2023
- Provided guidance and support to junior staff members on daily tasks, projects, and objectives.
- Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.
- Organized and supported team-building activities to build camaraderie and foster a pleasant workplace culture.
- Conducted all performance and development reviews with all staff.
- Developed and conducted performance management plans for individuals requiring such.
- Recruited, hired, and onboarded all new employees in collaboration with the Unit Manager.
- Held responsible for signing authority for all department financials.
- Contributed to the functional plan for the new cancer center (Arthur Child).
Associate Manager
Alberta Health Services
Calgary, Alberta
09.2016 - 06.2020
- Provided guidance on complex projects ensuring deadlines were met.
- Created monthly reports outlining progress on key initiatives.
- Held regular one-on-one meetings with employees to review performance and priorities and provide feedback.
- Collaborated with senior management to develop annual operational plans.
- Mediated conflicts between employees and facilitated effective resolutions to disputes.
- Reviewed employee performance and provided ongoing feedback and coaching to drive performance improvement.
- Tracked project milestones and communicated updates to stakeholders.
Acting Clinical Research Manager
Alberta Health Services
c, Alberta
07.2016 - 09.2016
- Generated regular progress reports detailing enrollment numbers and site performance metrics.
- Reviewed monitoring reports to identify trends, or areas needing further investigation and improvement.
- Supported all activities and made all management-related decisions for the department, with oversight, collaboration, and input from the Executive Director, the department Medical Lead, and the Senior Finance Advisor.
- Reviewed all Clinical Research Contracts and Agreements, and reviewed and signed off on all Clinical Research Financial Agreements.
- Lead and collaborated with the leadership team to develop a functional plan to initiate and bring to fruition the POET program (Precision Oncology Experimental Therapeutics Program).
- Built and maintained positive relationships with key stakeholders, pharmaceutical companies, and cooperative groups to help attract appropriate clinical trials that were Health Canada- and FDA-compliant.
- Oversaw that safe and ethical standards are practiced and met for all clinical trials within the department.
Operations Coordinator
Alberta Health Services
Calgary, Alberta
12.2014 - 06.2016
- Communicated organization's missions, goals and vision while aligning each with operational initiatives and delivery of professional services.
- Created documentation outlining operating instructions for staff members.
- Developed relationships and partnerships with key stakeholders and leadership teams.
- Created and developed guidance documents, unit policies, and had oversight over standard operating procedures for the dep
- Responsible for day-to-day activities of the department to ensure operational feasibility, and ensure resources were put in place to address any deficiencies.
- Responsible for delegation of duties to improve workplace and workflow efficiencies.
- Managed, assessed, and delegated workload to all employees.
- The main point of contact for all employees for daily issues, task resolution, query assistance, ethics submissions, all workload issues, interpersonal conflicts, and concerns.
- Trained, set up all orientations, and mentored all new employees.
Lead Senior Clinical Research Cooridnator
Alberta Health Services
Calgary, Alberta
01.2012 - 12.2014
- Organized investigator meetings, prepared agendas, collected presentations, and took minutes at meetings.
- Collaborated with sponsors and investigators to carry out efficient and fully compliant research trials.
- Trained new team members on the principles of Good Clinical Practice and ICH regulations.
- Provided training, leadership, and mentoring to all new Clinical Research Coordinators.
- The main point of contact for all Clinical Research Coordinator (CRC) issues, questions, and concerns.
- Acted as coverage for all unexpected CRC absences, or when work intensity warranted.
Clinical Research Coordinator
Alberta Health Services
Calgary, Alberta
03.2005 - 01.2012
- Conducted screening interviews to determine eligibility of possible subjects.
- Prepared informed consent forms for review by ethics committees.
- Compiled trial related documents into a master file as required by sponsor or regulatory agency.
- Collected and entered data into the sponsor's appropriate system.
- Initiated, coordinated, scheduled, organized, and managed all aspects of clinical trials in oncology from study startup to closure, for all disease and tumor group sites, including all phases of research (Phase 1–Phase 4).
Education
1 Year, + 350 Practicum Hours Completed - Masters of Education
University of Calgary
Calgary, None10-2003
Bachelor of Science - Marine Biology And Enviromental Technology
University of Victoria
Victoria, None05-1999
Biology
Mount Allison University
Sackville, NB05-1997
Skills
- Project monitoring
- Financial impact assessment for all projects, in collaboration with the financial team, to ensure cost control and fiscal responsibility
- Project Metrics Review
- Participation and chair meetings,
- Coordination for all projects with key stakeholders
- Project plan development
- Quality control
- Client stakeholder relationship management
- Stakeholder liaison
- Multi-project management
- Project goals and milestones
- Training and mentoring
- Site plan creation
- Project scheduling
- Schedule coordination
- Scope management
- Documentation management
- Independent thinking and teamwork collaboration
- Efficient and resilient, with the ability to learn from the past doings, and strive to adapt and improve future outcomes
Accomplishments
- SoCRA Certified (2007 to current)
- Member of the CCTG Audit and Committee (January 2009 to present)
- Records Management Fundamentals Certificate - University of Toronto
- bSPORU Patient Engagement Journal Club Member
- CTTC - Cell Therapy and Transplant Committee Member
- Patient Advisory Committee member
- SAB (Riddell Centre for Cancer Immunotherapy) Strategic Advisory Board Member
Timeline
Senior Project Manager
Alberta Health Services
01.2024 - Current
Assistant Manager
Alberta Health Services
06.2020 - 01.2023
Associate Manager
Alberta Health Services
09.2016 - 06.2020
Acting Clinical Research Manager
Alberta Health Services
07.2016 - 09.2016
Operations Coordinator
Alberta Health Services
12.2014 - 06.2016
Lead Senior Clinical Research Cooridnator
Alberta Health Services
01.2012 - 12.2014
Clinical Research Coordinator
Alberta Health Services
03.2005 - 01.2012
1 Year, + 350 Practicum Hours Completed - Masters of Education
University of Calgary
Bachelor of Science - Marine Biology And Enviromental Technology
University of Victoria
Biology
Mount Allison University
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