KELLY HUDSON
Delta,Canada
Summary
Detail-oriented and results-driven accounting professional with a strong foundation in Administration. Bringing a proven track record of accuracy and efficiency in managing financial data, coupled with a commitment to contribute to the overall success of the organization. Exceeding expectations defines my work ethic. I am inherently driven, adept at embracing change, and swift in acquiring proficiency with systems and processes. My organizational skills are excellent, complemented by outstanding interpersonal, communication, and leadership skills that enable me to collaborate seamlessly across various levels. Continual exploration of cutting-edge technology, software, and office methodologies reflects my commitment to staying current in the field.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Payroll Administrator
Modern Systems Management Ltd
Surrey, Canada
08.2024 - 01.2025
- Processing and managing weekly payroll, which involves calculating hours, entering hours to the appropriate jobs and field sectors
- Resolving payroll discrepancies and answering employee questions about payroll and benefits
- Prepared monthly Work in Progress reports to accurately track the progress of ongoing projects
- Maintained and organized vehicle reports for a fleet of approx 20 vehicles
- Reconciled monthly Gas credit cards for each employee, monthly reports for vehicles that were overdue for service or soon to be due for service
Emergency Services Invoicing Clerk
Precision DKI
Delta, Canada
01.2024 - 05.2024
- Prepared interim and final billing for Emergency Services
- Worked closely with Project Managers and Project Coordinators, ensuring all information is entered correctly, all related documents have been uploaded to Proven Solution program, following procedures when working with insurance companies who have strict guidelines to abide by and reconciling costs for each job
- Compiled invoice and all backup documents for each one using Adobe PDF
Junior Accountant
KFA Homes
Surrey, Canada
08.2023 - 01.2024
- Manage payroll responsibilities using Clockify and QuickBooks Payroll Online, including the creation of remittances for monthly payroll reporting and reconciliation of vacation hours
- Input bills and quotes into the database using Dropbox, enter details into Corecon, and export records to QuickBooks Accounting Online
- Handle Accounts Payable (A/P) and Accounts Receivable (A/R), generating accurate invoices with necessary documentation and facilitating bill payments on behalf of clients via credit card
- Maintain a detailed and accurate transaction record, including reconciliation of current projects, bank statements, and credit card statements
- Perform monthly GST filing
- Provide support to Project Managers and Executives, assisting with various tasks
- Collaborate with customers to ensure satisfaction with services, offering flexibility in working hours to deliver the best possible experience
- Compile warranty binders/USBs for New Homeowners, ensuring comprehensive information for proper care of all aspects of the home, including appliances, furniture, and flooring
- Dedicate efforts to leaving customers with their dream home and a positive overall experience
Office Manager/Accounting
Total Concrete Solutions
Surrey, Canada
03.2023 - 08.2023
- Established office procedures and filing systems for an owner-operated self-leveling/concrete finishing company
- Revised estimate and invoice templates to streamline documentation processes
- Implemented QuickBooks program and meticulously entered past and present data (2021-2023 receipts, invoices, etc.)
- Developed a LinkedIn profile, showcasing past projects with pictures and descriptions, and expanding business connections
- Formulated price lists for clients along with a comprehensive synopsis of the company's services
- Created a contact database in Access, incorporating invoicing instructions, cut-off invoicing dates, necessary information for invoicing, and details for WCB clearance letters and Certificates of Insurance
- Designed Excel sheets to analyze project profitability, margin percentage, and related financial aspects
- Established a client database to efficiently manage customer information
- Took charge of creating all quotes and invoices, collaborating closely with clients to ensure satisfaction with services
- Maintained a calendar with key dates such as meetings, tender deadlines, and project start and finish dates
- Instituted a Purchase Order (PO) system for smoother procurement processes
- Set up Microsoft 365 and SharePoint to enhance overall office productivity and collaboration
Administration/Accounting
Donald Flooring Contract Sales Ltd.
Burnaby, Canada
01.2019 - 02.2023
- Manage financial transactions, including processing payables and receivables
- Handle the ordering of office supplies to ensure smooth day-to-day operations
- Organize close-out documents for projects, including writing warranty letters
- Oversee purchasing, shipping, and receiving activities for the organization
- Receive and review purchase orders for projects, ensuring all necessary documents are in order for project commencement
- Create progress claims for clients requiring documentation like WCB Clearance letters and Certificates of Insurance
- Assist project managers by ensuring accurate data entry on worksheets, fixing Excel formulas, and verifying information transfer between pages
- Generate job income summaries for upcoming monthly billing
- Create and send monthly invoices to clients, including related documents such as clearance letters
- Aid in locating missing materials by coordinating with suppliers
- Confirm material orders, ensuring prices and quantities match estimate sheets
- Provide training to various employees in different departments
- Conduct quarterly inventory checks
- Enter weekly timecards for all installers and hourly employees (22 installers)
- Serve as the first aid officer for the company
- Arrange company meetings and coordinate first aid training sessions
- Generate AXA reports and AR summary reports for financial analysis
Client Service Representative
White Location Equipment Supply
Burnaby, Canada
01.2016 - 12.2019
- Managed accounts for various film production companies, overseeing cash accounts and sub-rentals
- Initiated and submitted credit documents for new clients to the head office
- Processed rental orders, generated monthly billing, provided quotes, and managed closing accounts
- Addressed and resolved any complaints related to rentals or services from clients
- Supervised the warehouse crew during weekends, ensuring timely handling of morning deliveries
- Led morning meetings with the weekend staff, outlining daily objectives and tasks for the weekend
- Ensured that VIPs, employees, volunteers, cheerleaders, and media had appropriate accreditation for event participation
- Assisted in the distribution of uniforms and facilitated the sign-in process for volunteers
Education
Certification - Introduction To Payroll
Vancouver Community College
Vancouver, None03-2002
Certification - Legal Office Assistant
Vancouver Community College
Vancouver, BC, CA06-1997
Certification - Administrative Office Assistant
Vancouver Community College
Vancouver, BC, CA06-1996
Skills
- Microsoft Outlook
- Sage
- Supervising experience
- Typing
- Accounts payable/Account Receivable
- Bank reconciliation
- Workers' Compensation reporting
- Fluent in English and Spanish
- Microsoft Excel
- QuickBooks
- Microsoft Word
- Data entry
- Payroll
- Filing
- Administrative experience
- Payroll administration
Certification
- Introduction to Payroll, 01/01/02, Vancouver Community College
- Legal Office Administration, 01/01/97, Vancouver Community College
- Administrative Office Assistant Certification, 01/01/96, Vancouver Community College
Timeline
Payroll Administrator
Modern Systems Management Ltd
08.2024 - 01.2025
Emergency Services Invoicing Clerk
Precision DKI
01.2024 - 05.2024
Junior Accountant
KFA Homes
08.2023 - 01.2024
Office Manager/Accounting
Total Concrete Solutions
03.2023 - 08.2023
Administration/Accounting
Donald Flooring Contract Sales Ltd.
01.2019 - 02.2023
Client Service Representative
White Location Equipment Supply
01.2016 - 12.2019
- Introduction to Payroll, 01/01/02, Vancouver Community College
- Legal Office Administration, 01/01/97, Vancouver Community College
- Administrative Office Assistant Certification, 01/01/96, Vancouver Community College
Certification - Introduction To Payroll
Vancouver Community College
Certification - Legal Office Assistant
Vancouver Community College
Certification - Administrative Office Assistant
Vancouver Community College