Summary
Overview
Work History
Education
Skills
Websites
Timeline
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Kelly Gaynor

San Francisco

Summary

Ambitious and hardworking professional with proven experience in accounts payable, receivable, and overall office management. Adept at streamlining office operations, managing vendor relationships, and utilizing various software systems, including QuickBooks and Excel, to ensure smooth financial processes. Highly motivated to continue building skills and take on new challenges.

Overview

2
2
years of professional experience

Work History

Office Manager/Bookkeeper

Buty & Curliano
Oakland
03.2023 - 02.2024
  • Processed incoming expenses in accordance with firm and client procedures, verifying accuracy, and categorizing expenditures for efficient financial tracking.
  • Managed accounts payable and receivable, ensuring timely payments to vendors and accurate invoicing to clients.
  • Calendar Management: Effectively managed executive and team calendars, scheduling meetings, appointments, and ensuring timely coordination of key deadlines and events.
  • Amended and finalized legal billing based on attorney guidance, ensuring that all services were accurately documented and billed in line with client agreements.
  • Monitored and updated financial data in accounting software, including QuickBooks, ensuring accurate financial reporting and documentation.
  • Travel Coordination, organized domestic and international travel, including booking flights, accommodations, and handling itinerary changes, ensuring smooth and efficient travel experiences.
  • Reconciled credit card transactions and travel expenses , ensuring all charges were accounted for and properly allocated to appropriate budgets and projects

Social Media Content Creator

USIT Ireland
03.2023 - 12.2023
  • Developed, produced, and edited video content for digital platforms, amassing over 500,000 total views across their Tiktok and Instagram
  • Created engaging and visually appealing multimedia content that resonated with target audiences, increasing follower engagement and viewership
  • Engaged with audiences through comments, social media, and live interactions, fostering a community around the content
  • Utilized editing software and content management systems to produce high-quality, professional-grade video content

Accounts Assistant

The Galway Bay Hotel
Galway
03.2022 - 12.2022
  • Raised and issued sales invoices , ensuring accuracy and timely submission, while actively following up on overdue accounts to maintain cash flow
  • Generated purchase orders , verifying details and alerting management to any pricing discrepancies or supplier issues to ensure smooth procurement processes.
  • Prepared and maintained cost reports ,analyzing expenses and tracking variances against budget to provide financial insights and support decision-making.

Education

Bachelor’s Degree - Commerce

University of Galway
Galway, Ireland
06-2021

Skills

  • Time Management – Managing multiple tasks and deadlines efficiently
  • Travel Coordination: Organized domestic and international travel, including booking flights and accommodations
  • Calendar Management: Effectively managed executive and team calendars, scheduling meetings
  • Problem-Solving – Handling discrepancies in invoices, payments, or account reconciliations
  • Organization – Managing office functions and maintaining records
  • Communication – Interacting with vendors, clients, and internal teams effectively

Websites

Timeline

Office Manager/Bookkeeper

Buty & Curliano
03.2023 - 02.2024

Social Media Content Creator

USIT Ireland
03.2023 - 12.2023

Accounts Assistant

The Galway Bay Hotel
03.2022 - 12.2022

Bachelor’s Degree - Commerce

University of Galway

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Kelly Gaynor