Kelly Byrne
Nepean,Canada
Summary
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Executive Assistant to CEO & VP HR & Corp Services
Babcock Canada
05.2022 - Current
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during executive meetings, including agenda preparation and minute-taking duties
- Prepared and edited presentations on behalf of executives for both internal meetings and external meetings.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Improved team communication and collaboration through coordination of weekly meetings and distribution of agendas.
- Managed complex calendars for senior executives to facilitate efficient scheduling and meeting planning as well as their inboxes.
Executive Assistant to President, IMHR and Vice President, Research
IMHR, The Royal
07.2021 - 12.2021
- Providing calendar/schedule management
- Monitor incoming phone calls/emails & requests, assessing urgency & prioritizing
- Coordinate and Scribe for five Committees (Scientists, Senior Scientist, BIC, Academic Council and Research Council)
- Review all incoming emails in Presidents inbox
- Authored the IMHR Employee Handbook
- Organized the Executive Assistant team to meet on a monthly basis
Executive Assistant to SVP Clinical Services and Chief Nursing Executive, VP of Quality, Strategy and Family Partnership and CIO and General Counsel and Chief Privacy Officer
Children’s Hospital of Eastern Ontario (CHEO)
03.2019 - 07.2021
- Providing calendar/schedule management directly for Executives in my portfolio by coordinating all internal and external appointments and ensuring the most effective use of VP’s time
- Gather all relevant documentation for meetings as necessary
- Monitor incoming phone calls/emails & requests, assessing urgency & prioritizing
- Research and gather information in order to prepare reports, spreadsheets, correspondence and presentation for all executive-level committee meetings included but not limited to Board, Medical Advisory Council, Patient Care Leadership Team and Strategy and Connected Care Committee
- Assistant/Scribe for the Incident Management Team and Clinical Operations Steering Committee
- Review Agreements and ensure that they are executed
- Attend meetings, provide recorded discussions, and prepare minutes following meetings within the Clinical Services portfolio, Patient Care Leadership, etc
- Manage and coordinate all travel for Executives under my portfolios
- Conduct research, compiled and edited the Nursing Newsletter for all RNs and RPNs
- Provide support to senior administrative assistant supporting directors to ensure standardization of work processes and performance
- Review and manage all incoming payment requisitions, travel approvals, limited tenders, etc
- Prior to VP’s signature to ensure accuracy of information
- Support P’s with all aspects of hiring, terminations, contract extensions by ensuring HR forms are completed in a timely fashion and is documentation IT documentation is complete
- Review reports for the Executives in Infoview pertaining to mandatory training, vacation tracking and management summary and monitor for any discrepancies
Executive Assistant and Office Manager
Raytheon via Volt Workforce
08.2017 - 07.2018
- Analyze monthly department budgeting and accounting reports to maintain expenditure controls
- Managed the CEO’s complex and frequently changing travel arrangements and coordinated the pre-planning of trips
- Compile information for our Offset Programs
- Managing day-to-day facilities issues with landlord/building administrator
Executive Assistant/Office Manager/HR Administrator
Forsythe Technology
05.2012 - 08.2017
- Spearheaded the Health and Safety program as well as the Joint Health and Safety Committee
- ISMS 27001:2013 Management Coordinator
- Coordinate services for event, such as accommodation and transportation for participants, facilities, catering, signage and displays
- Conduct post-event evaluations to determine any improvements
- Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings
- Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale
- Support the Human Resource Department with onboarding, background checks and training
- Assisted with recruiting and interviews
- Spearheaded the construction and renovation of our suite
Executive Assistant to the President
Caldic formerly Nealanders
09.2010 - 04.2011
- Seek new ways to improve efficiency and increase profits
- Negotiate contracts with service providers, hotels and car rentals
- Schedule and confirm appointments for clients, customers, or supervisors
- Planned all Board of Directors meetings and provided minute taking
Executive Assistant to 4 Vice Presidents
Ricoh Canada Inc.
05.2008 - 06.2010
- Managed all arrangements for our technicians attending the 2010 Olympics in business capacity
- Improved the process for all administrative staff
- Monitor and maintain reports for VP’s staff members regarding vacations, absenteeism by using an online tool
- Managed and coordinated all extensive travel for the President and all VP’s upon request using an online travel tool
Executive Assistant to the President
Penncorp Life Insurance Company
11.2006 - 05.2008
- Coordinated daily operations such as correspondence and file management
- Managed all Admin staff including mailroom
- Planned, coordinated and attended all Board of Director’s meetings in the function of minute taker
- Organized and attended all trade shows
- Commissioner of Oath, provided signatures on all corporate documents for the Government
Education
Computer Application Specialist -
Mican Business College
01.1997
Arts Program -
Carleton University
01.1995
Business Certificate -
Hillcrest High School
01.1993
Skills
- Executive support
- Decision-making
- Advanced multitasking
- Schedule management
- Administrative support
- Office management
- Meeting facilitation
- Strong problem solver
- Schedule & calendar planning
- Time management expertise
- Scheduling coordination
- Scheduling and coordinating
- Travel arrangement coordination
Certification
- ISO 9001:2008 Internal Auditor, No Expiry
- Project Management Essentials, No Expiry
Languages
English
French (Intermediate)
Sample Of Accomplishments
- Researched information pertaining to Health and Safety requirements by the Ministry of Labour. Orchestrated, planned and implemented all provincial requirements.
- Spearheaded the Joint Health and Safety Committee.
- Negotiated new rates for travel, hotel and car rentals resulting in annual savings over $20,000.
- Managed and executed all logistics under budget for 215 technicians to work at the 2010 Olympics.
Personal Information
Title: Executive Assistant
Summary Of Strengths
- Critical Thinking
- Multi-Tasking
- Team Building and Training
- Board of Director’s
- Event Planning
- Project Planning
- Trade Show Coordination
- Quick Learner
- Budgeting
- Organization
Timeline
Executive Assistant to CEO & VP HR & Corp Services
Babcock Canada
05.2022 - Current
Executive Assistant to President, IMHR and Vice President, Research
IMHR, The Royal
07.2021 - 12.2021
Executive Assistant to SVP Clinical Services and Chief Nursing Executive, VP of Quality, Strategy and Family Partnership and CIO and General Counsel and Chief Privacy Officer
Children’s Hospital of Eastern Ontario (CHEO)
03.2019 - 07.2021
Executive Assistant and Office Manager
Raytheon via Volt Workforce
08.2017 - 07.2018
Executive Assistant/Office Manager/HR Administrator
Forsythe Technology
05.2012 - 08.2017
Executive Assistant to the President
Caldic formerly Nealanders
09.2010 - 04.2011
Executive Assistant to 4 Vice Presidents
Ricoh Canada Inc.
05.2008 - 06.2010
Executive Assistant to the President
Penncorp Life Insurance Company
11.2006 - 05.2008
Arts Program -
Carleton University
Business Certificate -
Hillcrest High School
Computer Application Specialist -
Mican Business College
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