Kelly A. Machan
Belle River,ON
Overview
24
24
years of professional experience
Work History
Payroll Coordinator
Aecon - Bridging North America Project
Windsor, ON
01.2019 - Current
- Complete creation & implementation of unionized payroll including set-up and process in coordination with ADP
- Review and upload of weekly timesheets from TST
- Processing of weekly payroll of 7 union agreements with ADP
- Analyze and maintain accuracy of union agreement changes
- Ensure accuracy and payment of weekly allowances
- Track and report quarterly to WSIB
- Communicate and provide documentation to Service Canada and CRA as required
- Ensure accurate deduction of mandated employee garnishments
- Maintain accurate records of hires & terminations
- Communicate effectively with Foreman, Superintendents, and all required personnel in order to ensure accurate payroll
- Provide reports for the finance department
- Maintain accurate records in order to pay bonuses etc.
- Assist in Audits
RER/Onsite HR/Payroll/Change Champion
Aecon - Windsor Fibre/Utilities
Amherstburg, ON
01.2017 - 01.2019
- Collection, organization and data entry of employee hours
- Preparing reports as required
- Tracking foreman production numbers
- New/rehire paperwork completion and submission
- Completion and submission of miscellaneous requirements by employees
- Equipment tracking - maintaining daily tracking sheet, preparing idle schedules and bi-weekly conference calls
- Create a detailed operating report scorecard of key point indicators to Monitor Key Performance Measures
- FOS operator - create jobs and enter payroll
- Windsor Fibre billing administrator - complete billing in FOS and Bell CMS
- Receive purchase order requisitions from site superintendents and create in SAP
- Work with buyer to create purchase orders and provide completed PO to the vendor
- Track and update purchase orders
- Ensure accuracy of purchase orders and receiving
- Track and maintain SharePoint and MRBR reports to ensure ontime payment of invoices
- Collection, scanning and file maintenance of employee safety documentation
Office Administrator
Connexio Building Systems Inc. a division of Amico Infrastructures Inc.
Oldcastle, ON
01.2016 - 01.2017
- Produce reliable financial statements while meeting deadlines
- Set up and maintain capital asset cost and amortization
- Record and track bank entries
- Maintain accounts receivables
- Maintain accounts payable
- Assist in quarterly review and annual audit process
- Monthly analysis of jobs and contracts
- Maintain and control issues with suppliers and subcontractors
- Assist Vice-President with meetings
- Maintain document control
- Manage and maintain budgets
- Arrange accommodations and rental equipment for out of Country construction projects
- Basic Office duties: These include, photocopying, faxing, filing etc.
Jobsite Administrator
BOT Construction
Oakville, ON
01.2012 - 01.2015
- Maintain field office, answer phone calls and communicate accordingly
- Maintain jobsite files/document control
- Post to payroll system
- Maintain accurate record of employee labour hours
- Maintain accurate record of machine maintenance and hours
- Correspondence - posting necessary documentation to contract manager system
- Control of packing and delivery slips
- Monitor jobsite quantities (i.e. production rates, material usage etc.)
- Track tools and equipment
- Monitor progress payments
- Prepare accident/incident investigation forms and communicate with health and safety coordinator
- Maintain new employee orientation
- Communicate with project manager and foreman
- Process project managers monthly expense account
- Work with subcontractors and suppliers
- Maintain and track granular quantities
- Calculate and create overtime summaries
- Basic Office duties: These include, photocopying, faxing, filing etc.
Customer Service Representative
TD Canada Trust
Tecumseh, ON
01.2010 - 01.2012
- Greeting customers
- Processing financial transactions
- Depositing and withdrawing money
- Maintaining proper cash limits
- Assisting in the opening and closing of the branch
- Selling products and services
- Recognizing and responding to customers needs
- Assisting in the sales referral process
Office Assistant
Technicut Tool Inc.
Windsor, ON
01.2002 - 01.2004
- Greeting customers and other visitors
- Maintaining office job files: This includes opening files, closing files and the filing of required records and documentation.
- Arranging for the delivery and tracking of shipments
- Preparation of shippers and customs documentation
- Maintenance and reconciliation of petty cash
- Maintaining an inventory of all office and first aid supplies.
- Picking up and posting the mail: This entails opening incoming mail, date stamping it, and delivering it to the appropriate individuals.
- Arranging travel accommodations and placing classified ads
- Answering a 4 line telephone system
- Basic Office duties: These include, paging, photocopying, faxing, filing etc.
Receptionist/Legal Assistant
Bondy, Riley, Koski, Barristers and Solicitors
Windsor, ON
01.2001 - 01.2002
- Answering an 8-line telephone system
- Greeting Clients
- Scheduling Appointments
- Paging
- Photocopying
- Faxing
- Dictaphone
- Assistant to three Lawyers. Duties include typing letters, creating legal documents, creating accounts, satisfying undertakings, opening and closing files, filing, and many other daily tasks.
Internship
Quality Safety Systems
Emeryville, ON
01.2001
- Switchboard operation, including paging
- Data Entry
- Filing
- Photocopying
- Mail Merging
- Assistant in the quality control department. Duties include editing documents, creating letters, graphs and charts and making PowerPoint presentations.
Timeline
Payroll Coordinator
Aecon - Bridging North America Project
01.2019 - Current
RER/Onsite HR/Payroll/Change Champion
Aecon - Windsor Fibre/Utilities
01.2017 - 01.2019
Office Administrator
Connexio Building Systems Inc. a division of Amico Infrastructures Inc.
01.2016 - 01.2017
Jobsite Administrator
BOT Construction
01.2012 - 01.2015
Customer Service Representative
TD Canada Trust
01.2010 - 01.2012
Office Assistant
Technicut Tool Inc.
01.2002 - 01.2004
Receptionist/Legal Assistant
Bondy, Riley, Koski, Barristers and Solicitors
01.2001 - 01.2002
Internship
Quality Safety Systems
01.2001
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