Kellie Failor

ESSENTIAL FUNCTIONS:

• China Shows Trips – twice a year for four to six
• Coordinate Flights with Asian Travel Agent
• Book Hotels directly with each hotel
• Put together travel packs for all travelers to include but not limited to: vendor reports, booth lists, hit lists, necessary agreements to review and renew and registration badges for each show and each attendee.
• Other China vendor visits
• Coordinated logistics for various shows, conferences, and training events.
• Coordinate renewal of passports & visas
• Reconcile Expenses after each trip
• Prepare and process agreements.
• Prepared non-disclosure agreements to protect confidential information.
• Exclusivity
• Prepare purchase orders and coordinate payments for said purchase orders.
• Assist Finance, Business Manager and Product Manager with preparation of Capital Expenditure Budgets
• Assist Business Manager with formatting and updating spreadsheets
• Assist Business Manager with scheduling and preparing for launch meetings
• Assist with administration of all certifications and maintain electronic database of certs and reports including, but not limited to.
• Maintained records for compliance with FCC, IC, CE, RoHS, AT&T, and CTL standards.
• Prepare letters, proposals, presentations and forms as needed
• Schedule meetings and take notes for distribution as needed
• Procured essential supplies and competitive products to support operations.
• Requisition product samples from inventory when needed
• Maintain electronic and hard files, including, but not limited to: Vendor Audits, Meeting Notes, Agreements and Other Vendor information
• Process departmental UPS and FedEx shipments when necessaryProvided administrative support to the executive team, including scheduling meetings and managing calendars.
• Managed scheduling and coordination of executive meetings and appointments.
• Maintained accurate records and files for office documentation and correspondence, supporting efficient information retrieval.
• Organized and maintained filing systems for physical and electronic documents, enhancing accuracy and confidentiality of records.
• Handled confidential documents in an organized fashion according to established protocol.
• Drafted written correspondence, including letters, memos, reports, and presentations, for management staff.
• Processed invoices for payment using accounting software applications.
• Created travel arrangements and distributed travel details to appropriate personnel.
• Developed and maintained filing systems for confidential documents and records.
• Entered data into spreadsheets using Microsoft Excel or other similar programs.
• Used voice recorder or notepad to compose and transcribe meeting minutes.
• Developed and maintained budget monitoring tools to track expenditures and support financial oversight.