Keeva Duffy
Gananoque,ON
Summary
Highly-motivated and attentive professional who is eager to take on a new challenge and settle down in a career they are passionate about in the OPS. Strong work ethic, process-driven, keen attention to detail and highly adaptable. Previous OPS roles have provided knowledge and experience with data entry, file management, compiling of specialized data to form reports and various financial processes. Adept at working effectively with low supervision or aid, carrying out repetitive and tedious tasks with consistent accuracy and quickly mastering new skills. Focused on providing prompt administrative and analytical support within a workplace to aid in the flow of operations and add positively to the overall office environment.
Overview
5
5
years of professional experience
Work History
Regional Finance Clerk
Ministry of Solicitor General
Kingston
07.2024 - Current
- Oversaw the timely and accurate processing of financial transactions in accounts payable, petty cash, revenue, purchasing, and inventory control.
- Preparing several monthly financial reports using IFIS.
- Gathering and compiling information pertaining to budgets and service contracts, and investigating errors or discrepancies.
- Ensuring proper filing and proper retention schedules are adhered to for all financial records.
- Administered and reconciled monthly P-Card expenditures.
- Reviewing, processing, and tracking of fee-for-service contracts, transfer payment contracts, and quarterly payments.
- Prepared and submitted regional monthly overtime/unclassified usage reports and fleet vehicle logs.
- Executed various purchasing responsibilities including submitting requisitions in IFIS, creating transfer payment PO's in IFIS, and maintaining current purchase records and supplier listings.
- Collaborated with financial team lead and analyst to complete tasks efficiently and meet tight deadlines.
Receptionist
Ministry of Solicitor General
Kingston, Ontario
06.2024 - 07.2024
- Answered incoming calls, took messages, and transferred calls to appropriate departments or personnel.
- Consistently addressed and resolved queries from colleagues regarding various aspects of office functioning.
- Managed and organized both electronic and hardcopy filing systems for highly confidential documents, such as employee and inmate files.
- Provided prompt responses to multiple 'Freedom of Information' requests while ensuring accurate record retrieval from Archives.
- Compiled data from various institutions into organized reports for Deputy Regional Directors on a regular basis.
- Coordinated scheduling and maintenance of multiple fleet vehicles.
- Maintained security of building by following procedures, monitoring logbooks, and issuing visitor badges.
- Assisted in maintaining office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders for supplies; verifying receipt of supplies.
- Handled mail distribution, including sorting and forwarding incoming mail and preparing outgoing mail.
- Coordinated meeting room bookings and arranged catering for meetings and events.
Office Assistant
Ministry of Transportation
Kingston, ON
05.2023 - 08.2023
- Provided administrative support to employees in various departments, ensuring timely responses and completion of tasks.
- Collected and organized a large quantity of documents for filing, storage, and processing using digital and physical formats.
- Conducted assessments of files, records, and documents for the purpose of retrieving relevant data.
- Demonstrated proficiency in operating a wide range of office equipment including printers, copiers, laminators, and shredders.
- Conducted research and compiled data for reports and special projects, utilizing Microsoft Excel.
- Opened, sorted, and routed incoming mail and prepared outgoing mail.
- Assisted with tasks related to bookkeeping, such as expense tracking and reconciliation.
- Typed, formatted and edited various types of correspondence and documents
- Aided in coordinating and facilitating office events and gatherings.
Daycare Aide
Little Bodies Big Dreams Daycare
Kingston
03.2022 - 04.2023
- Used clear communication and professionalism to develop constructive relationships with families
- Established and maintained safe play environment for children
- Supervised and cared for children ages 12 months to 10 years old
- Collaborated daily with daycare provider to keep activities running smoothly.
Office Assistant
Seeley's Bay Family Chiropractic Clinic
Seeley's Bay
09.2021 - 03.2022
- Welcomed clients into office, verified appointment times, and prepared patient files for pre-admission and consent forms.
- Managed the organization of patient documents by implementing an effective filing system for both digital and physical records, encompassing charts, scans, referrals, and statements
- Collected funds, completed counting and facilitated disbursement for efficient bookkeeping and banking tasks.
- Handled incoming calls professionally and addressed public or patient inquiries.
- Operated photocopiers, scanners, and facsimile machines.
- Managed inventory of office supplies and placed orders when needed.
- Organized office operations and procedures, such as managing calendars, scheduling appointments, preparing reports and maintaining records.
Hostess
Anthony's Restaurant
Gananoque
05.2019 - 10.2019
- Greeted individuals with a positive and welcoming demeanor, seated them at tables, and presented menus
- Monitored server availability and table turnover to efficiently seat guests
- Attentive to guests' needs, ensuring fulfillment of requests, and maintaining effective communication with wait staff.
- Resolved any customer complaints or issues quickly and professionally.
- Created an enjoyable atmosphere by engaging in friendly conversation with guests.
- Maintained a clean and organized dining area.
Education
Business - Accounting College Diploma -
St Lawrence College
Kingston, ON04-2024
High School Diploma -
Regiopolis Notre Dame
Kingston, ON06.2021
Skills
Interpersonal and Administrative Skills
- Highly adaptable with a strong willingness to continually learn new things
- Strong active listening skills to respond and aide staff with any inquires
- Efficient at multitasking and prioritization to ensure all deadlines are met
- Self-Motivated, with a proactive approach to completing tasks and maintaining flow of operations
- Positive and approachable demeanor with valuable collaboration skills
- Experience with financial procedures, ability to accurately calculate and reconcile expenditures
Analytical and Research Skills
- Strong attention to detail to carefully analyze documents and data
- Responsible and sound judgement with experience handling very sensitive and confidential matters
- Ability to research and resolve discrepancies in files and information to help maintain data accuracy
Computer and Specialized Skills
- Experience and knowledge of large format photocopiers, printers, scanners, and laminators
- Proficient in computer application such as Microsoft Word, Excel, and PowerPoint, and Adobe, with Knowledge of ArcGIS and AutoCAD
- Maintained and organized large quantities of Digital and Hard-Copy files
- Accurately and promptly responded to FOI and special research requests
- Experienced in Archiving a variety of ministry files and records, as well as the Record's Retrieval process
Timeline
Regional Finance Clerk
Ministry of Solicitor General
07.2024 - Current
Receptionist
Ministry of Solicitor General
06.2024 - 07.2024
Office Assistant
Ministry of Transportation
05.2023 - 08.2023
Daycare Aide
Little Bodies Big Dreams Daycare
03.2022 - 04.2023
Office Assistant
Seeley's Bay Family Chiropractic Clinic
09.2021 - 03.2022
Hostess
Anthony's Restaurant
05.2019 - 10.2019
Business - Accounting College Diploma -
St Lawrence College
High School Diploma -
Regiopolis Notre Dame
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