Kayla Poitras
Innisfree,AB
Overview
15
15
years of professional experience
Work History
Chief Administrative Officer
Village of Innisfree
Innisfree, AB
08.2023 - 07.2025
- Daily Municipal Accounting, accounts payable, account receivables, invoicing, cash receipts
- Managing the Municipal General Ledger
- Completing and maintaining the Municipal Budget
- Completing the Tax Rate bylaw per Council and implementing Taxpayer rates within the budget
- Continuous review and updating of Municipal Bylaws
- Managed our main water line upgrade working with local Engineers and Project Managers
- Committed member of the Economic Development regional board, ready to establish economic growth within our region
- Greeting and helping The Village of Innisfree ratepayers
- Completing Council and Organizational Meeting Packages
- Completing Council and Organizational Meeting Minutes
- Completing Council Meeting and Organizational Action Items
- Maintaining and providing monthly financial updates to Council
- Managing Municipal recreation park/campground and overseeing Management
- Managing public works within the Municipality, including summer students
- Managing Tax Roll accounts and assessments
- Utility and Tax Billing Processing
- Processing Tax Certificates, Tax Roll updates and Land Transfers
- Upkeep and organization of The Village of Innisfree Website, and Social Media platforms
- Project managing for all of the Village of Innisfree Infrastructure upgrades
- Managing infrastructure maintenance including water, storm water and sewer
- Returning officer for Municipal Election
- Other duties as required by Council and the Municipality
Project Manager/ Training Coordinator/ Health and Safety Committee Chair
Women Building Futures
Edmonton, AB
12.2018 - 04.2023
- Collaborate with secondary partners and employers to coordinate projects and programming.
- Assisting with Grant Applications and Funding Requests
- Project planning, launch, duration, completion, and review of the ESDC (Employment and Social Development of Canada) project.
- Coordination and constructing internal and external Programming schedules.
- Building schedules in CRM
- Organizing curriculum for secondary partners
- Assist with project budgets and forecasts.
- Building costing for Programming
- Coding Invoices for Accounts Payables
- Host project meetings/meeting minutes
- Project Reporting and KPI Data Validation
- Hosting and compiling Lessons Learned meetings and documentation post Project/Program
- Researching Training Providers
- Booking instructors, booking safety courses, booking facilities
- Assisting with Program virtual orientations and graduations
- Coordination with the Industry Relations team to book guest speakers
- Assisting Program Facilitators before and during Programs
- Collaboration of workback schedules for Program start dates.
- Editing Program Posters for Marketing
- Updating information on the WBF Website for Programming
- Hosting and attending all Health and Safety Committee meetings, collaborating with the team to support Healthy and Safety within the organization.
Industrial Coordinator
Fireball Equipment Ltd.
Edmonton, AB
02.2015 - 09.2018
- Organize and attend all project meetings, including important stakeholders, engineers, project managers and safety team.
- Manage multiple mine contracts including CNRL and Kearl Lake for our Industrial Department
- Complete weekly Key Performance Indicators for the industrial department
- Ran daily project stand up meetings.
- Managed the project board for priority of jobs, issues, and coordination with project managers.
- Assisting with project budgeting and job costing
- Completing tank permits and other various permits prior to project start up.
- Required to attend all project hand off meetings to determine schedule/orientation requirements as well as invoicing requirements.
- Attending all internal Project close out meetings to discuss issues and improve on our processes.
- Manage project boards and report all issues to our internal Customer Relationship Management Software (CRM) and follow these issues through to resolution.
- Purchasing and receiving for all project equipment and material
- Review and approve daily time tickets for the industrial team.
- Invoice for all industrial projects and service upon completion
- Pull Accounts Receivable reports for all industrial invoices.
- Ensure all industrial team members are supplied with updated forms and safety meeting topics.
- Create and follow industrial processes and procedures.
- Coordinate all travel requirements for the industrial team, (camps, flights etc.)
- Coordinate all safety/training requirements for the industrial team including pre-access drug and alcohol testing and orientations.
- Completed new hire packages and safety orientations.
Health and Safety Administrator
Morgan Construction & Environmental Ltd.
Edmonton, AB
01.2011 - 01.2014
- Working at Kearl Lake in the management office I helped administrate a 135-man crew.
- Complete daily and weekly HSE reports for internal and client usage.
- Keep track of all daily HSE stats including hazard reporting, permits, orientations and safety inspections.
- Prepare for external and internal audits.
- Data entry
- Creating binders with all appropriate documents for the different crews
- Creating Health and Safety binders
- Creating spreadsheets to record all safety hazards and mitigations.
- Collecting and recording all Jobsite Safety Assessments (JSA)
- Creating Safety Reports for any incidents or near misses
- Creating multiple spreadsheets for reporting and stat purposes.
Billing/General Administrator
Morgan Construction & Environmental Ltd.
Edmonton, AB
01.2011 - 01.2014
- Collecting daily time sheets and entering them electronically
- Checking over the Daily Machine Tickets once processed before sending them to the client.
- Coordinating travel for field staff
- Scheduling, booking flights, booking rooms, booking safety courses and orientations.
- Invoicing
- Billing
- Coding
- Attending meetings and taking meeting minutes for the project managers
- Data entry
- Audit preparation
Timeline
Chief Administrative Officer
Village of Innisfree
08.2023 - 07.2025
Project Manager/ Training Coordinator/ Health and Safety Committee Chair
Women Building Futures
12.2018 - 04.2023
Industrial Coordinator
Fireball Equipment Ltd.
02.2015 - 09.2018
Health and Safety Administrator
Morgan Construction & Environmental Ltd.
01.2011 - 01.2014
Billing/General Administrator
Morgan Construction & Environmental Ltd.
01.2011 - 01.2014