KATRINA PORTER
Legal Assistant
Innisfail,AB
Summary
Capable and high-energy office professional with proven leadership, critical thinking, and communication abilities. I've gained experience in managing clerical requirements of a variety of different office structures during 4 years of legal assistant and office administrative career. Detail-oriented team player with strong organizational skills and the ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
5
5
years of professional experience
1
1
Certification
Work History
Office Administrator and H&S Representative
McKnight Enterprises Ltd.
07.2023 - Current
- Ensured smooth daily office functioning with diligent handling of administrative tasks such as answering phone calls, managing correspondence, and general office upkeep.
- Completed new employee's orientation, flagger training and lead monthly safety meeting's.
- Communicated clearly with employees, sub-contractors, suppliers, and customers to keep everyone on same page and working toward established material delivery and construction project goals.
- Prepared and sent invoices to customers, processed payments, and documented account updates.
- Scanned documents and saved in database to keep records of essential organizational information.
- Completed data entry tasks with accuracy and efficiency.
- Maintained accurate records of near-misses and incidents, using data analysis to identify trends and implement targeted interventions for improvement.
- Commissioned statutory declarations, signed rental agreements, and acted on behalf of company.
Bartender/Server
Leah's Bar & Grill
10.2022 - 07.2023
- Verified drinking age requirements of customers by carefully reviewing photo identification.
- Set positive tone for entire dining experience as first point of contact for incoming guests and cultivated warm relationships with regular customers.
- Served food and beverages to high customer volumes promptly with focused attention to customer needs.
- Followed alcohol awareness procedures for preventing excessive guest intoxication.
- Kept bar presentable and well-stocked to meet customer needs.
- Followed health and safety protocols crucial for maintaining safe and sanitary environments for customers and staff.
- Bussed and reset tables to keep dining room and work areas clean.
- Worked with POS system to place orders, manage bills, and collected payment for food and drinks served.
- Performed closing duties, printing sales reports, setting up for incoming shift, preparing cash drawers, Emptied VLT's, and managed inventory.
Administrative Assistant
GrupDesk
08.2022 - 07.2023
- Answered telephones, took messages, and screened/directed calls to appropriate parties.
- Corresponded with over 100 clients via email and telephone.
- Sorting incoming and outgoing mail, and distributing accordingly,
- Setting up filing system and maintaining files.
- Invoiced customers and took payments with POS system.
- Kept an inventory of office supplies and placed orders when needed.
- Managed multiple tasks and met time-sensitive deadlines.
- Managed over 6 schedules.
- Opened and closed office.
- Office cleaning duties.
Legal Assistant
Hamilton Baldwin Law
05.2021 - 08.2022
- Handled office scheduling and diarized important dates.
- Communicated information to clients via phone, email, and mail.
- Scanned, faxed, organized, and filed exhibits and legal documents.
- Traveled to Red Deer and Sylvan Lake to complete bank runs and meet with clients to sign documentation.
- Reviewed, edited, and proofread legal documents.
- Created Invoices and billed Clients using PC Law.
- Maintained strict confidentiality, protecting sensitive client information as required by legal ethics and regulations.
- Wills and Estate Matters - drafted estate planning documents, witnessed Last Will and Testament signings, completed NC8 forms, prepared reporting packages for clients, organized estate planning documents stored in office.
- Drafted, prepared, and filed Grants of Probate and Administrations.
- Corporate Matters - drafted incorporating and organization documents, prepared and updated Minute Books, prepared and filed annual returns for over 30 Corporations, filed Corporate Amalgamations and Reorganizations.
Legal Assistant
Tulloch Boris Law Office
05.2021 - 07.2021
- Completed 120 hour practicum placement and was offered position.
- Gained experience working in Will's and Estate Law, Real Estate, and Legal Office Reception duties.
- Scanned, converted, and organized records into electronic format with consistent naming convention.
- Completed electronic and physical filings, initiated billing statements, and completed bank runs.
- Maintained strict confidentiality, protecting sensitive client information as required by legal ethics and regulations.
- Handled office scheduling and made notes for deadlines, motions, and other important dates.
- Reviewed, edited and proofread litigation for proper grammar, spelling and punctuation.
Seasonal Equipment Operator and General Laborer
Clearwater County
04.2019 - 09.2019
- Participated in daily safety meetings,
- Worked long hours in different weather conditions,
- Lifted heavy objects,
- Operated and maintained a variety of equipment and vehicles,
- Safely spotted and flagged construction sights,
- Completed daily pre-trip inspection on vehicles,
- Communicated with team members and fellow operators to prevent safety hazards, and
- Worked independently.
Bartender
Red Deer Polytechnic
09.2022 - 01.2023
- Set up bar for operation, obtained cash bank and stocked service bar.
- Served high customer volumes during special events, nights, and weekends.
- Kept bar presentable and well-stocked to meet customer needs.
- Followed alcohol awareness procedures for preventing excessive guest intoxication.
- Managed cash handling duties responsibly, ensuring accurate accounting at the end of each shift.
Banquet Bartender
Red Deer Resort And Casino
11.2022 - 01.2023
- Prepared for events by setting up bar, glassware, liquor, and stocking supplies.
- Prepared custom drink orders by accurately measuring and mixing house ingredients.
- Regularly cleaned and sanitized bar area and workspace
- Responded to guest questions and requests with friendly and knowledgeable service.
- Worked flexible hours; night, weekend, and holiday shifts.
- Maintained energy and enthusiasm in fast-paced environment.
- Restocked bar at the end of the night along with completing accurate liquor weighs and inventory.
Education
Legal Assistant Diploma -
Red Deer College
Red Deer, AB2021
High School Diploma - undefined
Caroline Public School
Caroline, AB2017
Skills
- Personable communication
- Attention to detail
- Problem-solving abilities
- Flexible and adaptable
- Technology Proficiency
- Strong analytical skills
- File Maintenance
- Continuous Learner
Certification
- Commissioner for Oaths in and for the Province of Alberta
- Certified Auditor (ASCA)
- Alberta Occupational Health & Safety Legislation Awareness
- Principles of Health & Safety Management
- Leadership for Safety Excellence
- Flagger Train-the-Trainer
- Standard First Aid & CPR/AED Certificate
- AGLC ProServe Certificate
- AGLC ProReels Certificate
References
*References available upon request.
Timeline
Office Administrator and H&S Representative
McKnight Enterprises Ltd.
07.2023 - Current
Banquet Bartender
Red Deer Resort And Casino
11.2022 - 01.2023
Bartender/Server
Leah's Bar & Grill
10.2022 - 07.2023
Bartender
Red Deer Polytechnic
09.2022 - 01.2023
Administrative Assistant
GrupDesk
08.2022 - 07.2023
Legal Assistant
Hamilton Baldwin Law
05.2021 - 08.2022
Legal Assistant
Tulloch Boris Law Office
05.2021 - 07.2021
Seasonal Equipment Operator and General Laborer
Clearwater County
04.2019 - 09.2019
Legal Assistant Diploma -
Red Deer College
High School Diploma - undefined
Caroline Public School
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