Katie Mullaly

Valued Project Manager addresses complex obstacles with experienced insight and anticipation. Demonstrates knowledge of quality management principles through clear communication of task expectations and informed suggestions for process optimizations. Determined advocate of safe and ethical work environment for staff to comfortably accomplish project objectives according to organizational standards.

Highly organized individual with more than [Number] years working as Assistant Project Manager for [Industry] companies. Experienced in [Software] and committed to providing outstanding client service and support.

Employment Profile:

• Substantive AS-06
• Valid Language Profile: C-B-E
• Secret Security Clearance
• Job Location: Gatineau, QC
• Available to travel and work overtime as required

Immediate Awards for:




• Development of a Memorandum of Understanding between The Canadian Coast Guard and the United States Coast Guard
• Development of a complex financial management tool for a major capital shipbuilding project

Financial Management and Administration

• Managed complex budgets and forecasts, included implementing rigorous analysis, monitoring and reporting.
• Collaborated with various stakeholders to manage surplus and deficits and funding requests.
• Managed different funding envelopes, such as Vote 1 and Vote 5 allocations.
• Drafted and managed project Reprofile and Carry Forward Requests.
• Exercised tight control of expenditure management by studying monthly and ad hoc financial summaries and variance reports; consolidating, analyzing, reconciling and maintaining financial information; and providing financial analysis and solutions to the Manager.
• Managed project year-end activities and requirements, such as: completing carry forward requests; closing out or carrying forward outstanding contractual obligations; completing and submitting necessary paperwork for PAYE requests; ensured project system data was accurate and up-to-date, and; ensuring my Director was fully apprised of our year-end financial position and implications as a result of a surplus or deficit.
• Developed a robust and standardized multiyear costing model that was consistent and traceable in approach, clearly identifying underlying assumptions, allowing for easy manipulation of time and money to run various scenarios, and built upon previously validated methodologies.
• Implemented budget controls, delegation of authority structures, and related financial systems to ensure transparency and compliance with the principles of accountability and strengthened comptrollership.
• Employed research, analytical, statistical, trend analysis, monitoring, consultative, negotiation and problem solving techniques and practices to recommend solutions involving financial and operational issues.
• Applied knowledge of basic accounting principles and practices to assist the supervisor in the management of financial resources, and to reconcile and maintain financial information and monitor expenditures.
• Reconciled invoices against contractual obligations, resolved discrepancies, recommended budgetary adjustments based on expenditures and operational requirements and conducted financial research and analysis.
• Performed all financial functions in accordance with the Financial Administration Act and established departmental systems, policies and procedures.

Human Resources Management:

• Executed multiple types of staffing actions, such as completing indeterminate, acting, term, and casual appointments, as well as assignments and deployments and invigilated exams.
• Ensured proper onboarding and training for new employees.
• Provided guidance on training requirements to current employees for job requirements and professional development opportunities.
• Provided ongoing monitoring/feedback via weekly bilateral meetings and weekly staff meetings.
• Facilitated various workplace accommodations (e.g. ergo assessments/equipment, telework arrangements, etc…)
• Completing Performance Agreements with Direct Reports;
• Consulted with Labour Relations to address employee challenges.
• Promoted and participated in team-building exercises to build positive team rapport (completed escape room challenge and follow-up workshop).
• Provided managers and employees with HR information, including the analysis and interpretation of policies, acts and regulations and Central Agency directives.
• Provided information and interpretation to managers on relevant human resource Acts, regulations, guidelines, directives, policies, standards, processes, procedures, collective agreements, and terms and conditions of employment to assist them in managing and resolving human resource problems/issues.
• Collaborated and prepared various HR documents (e.g. position descriptions, assignment agreements, HRSRs, justifications, statement of duties, memorandum, etc...)
• Supported development of TB submissions by providing financial data and context in collaboration with CFO.
• Communications Management / Stakeholder Engagement
• Developed and delivered briefings and presentations to senior management, internal and external stakeholders on project progress/status, emerging issues current priorities, etc…
• Drafted briefing notes, backgrounders, memos, various communications products
• Coordinated project communications with internal/external stakeholders for public/media events.
• Responded to questions from media and public.
• Coordinated and managed ATIP requests.
• Ensured intranet/internet content accurate and up-to-date
• Reported Project Activities for ongoing monitoring and assessment to various internal/external stakeholders, including TBS annual reports, monthly progress reports to PMO, Defence Procurement Secretariat, MINO, Report on Plans and Priorities, Department Performance Report, Business Plan, Investment Plan, and ad-hoc requests etc.
• Developed, implemented and monitored the Memorandum of Understanding (MOU) between the Canadian and US Coast Guard, which included researching and analyzing over-arching MOU's, guiding documents/directives, etc... as well as coordinating/facilitating the consultations and joint reviews both internal and external to our department (such as, Legal, DFATD, and PSPC and US equivalents) and ultimately established positive working relationships within each office, leading to the development of a sound PA.

Procurement / Contract Management

• Coordinated, executed and managed requisitions and various types of procurements, such as standard purchase orders, Temporary Help Requests, Supply Arrangements, Standing Officers, internal and external Memorandum of Understandings, Service Level Agreements, etc…
• Collaboratively developed and managed high-level highly visible million dollar contracts, including RFI and RFP development, conducted bid evaluations, coordinating industry engagement events, contract development/negotiations, executed amendments, task authorizations, etc…
• Managed contract deliverables, technical data, adherence to SOW and alignment between costs, schedule and deliverables, through careful analysis and monitoring and tracking using specially developed tools.
• Coordinated and actively participated in Contractor PRM and TRM meetings.

Project Management

• Managed project stakeholder engagement by coordinating and managing regional briefings, SPAC and PSC meetings, etc…
• Developed and implemented Project Brief and Charter and various Project Management Plans (e.g. Risk Management Plan, Communications Plan, HR Plan, etc…) and ensured project compliance with current CCG PM Directives
• Created and managed Project Milestone and Events List Document;
• Managed implications of slippage into risk, budget, contracts, etc…
• Defined activities, their sequence and estimated resource allocation while developing and controlling schedule.
• Monitored project activities and determined impact on current and future resource levels and ensure effective recommendation of resource allocation based on priorities.
• Assisted in the development of a detailed work schedule and critical path to support project resource planning, estimating and budgeting activities, and develop detailed project plans incorporating all objectives, deliverables and related budgetary information.
• Developed, implemented and maintained Risk and Issues Plan;
• Coordinated Risk meetings with internal and external stakeholders;
• Developed and managed Risk and Issues Register;
• Regularly reported top risks to internal and external senior management.
• Ensured project compliance to current Risk Directive while updating risk register by reviewing risk index against methodology and adherence to defined impact and probability descriptors.
• Performed qualitative and quantitative risk analysis and planned risk response.
• Monitored and controlled risk responses and mitigation plans.
• Provided an ongoing monitoring function to ensure compliance with established risk management and Management Accountability Framework activities, processes and requirements; advises the Project Manager of pressures and risks affecting established project commitments.
• Reviewed and updated current Risk documentation ensuring adherence to current policies, guidelines and directives.
• Strategic Planning/Policy and Project Administration
• Developed and implemented standard practices, guidelines and processes as well as their associated templates, tools;
• Provided expert advice, information and interpretation to the Project Manager/Director on issues affecting planning, reporting, and accountability.
• Coordinated, obtained, processed, validated and provided cohesive, well-sourced and accurate information (financial, human resources, material resources) and recommended action plans, which impacted on major financial planning and decision-making exercises in support of sector objectives, priorities and strategies.
• Analyzed/interpreted departmental policies, guidelines and procedures, consulted with departmental experts, and made recommendations to managers to assist in their planning and decision-making functions.
• Ensured the alignment of departmental and central agency policies, directives and guidelines when providing advice to managers and staff, establishing operational methods, standardizing work procedures and practices.