KATIE DINH
Edmonton,Canada
Summary
- With more than 15 years of experience in office administration and executive assistant in several international law firms and other industries such as construction, agriculture and veterinary medicine, handling many other professional tasks with excellence time management skills and detailed knowledge of office procedures, I enjoy facing new challenges and is a diligent person in regards to work ethic. Additionally, I am a hardworking and reliable individual with a strong ability to learn new skills quickly and will readily available whenever needed.
Overview
21
21
years of professional experience
1
1
Certification
Work History
Administrative Assistant
JEET Technologies Ltd.
07.2024 - Current
- Proving friendly and professional manner by addressing customer inquiries, resolving complaints and redirect call when required;
- Follow company policies regarding to promotions, and reviewing supplier statements and obtains missing invoices to minimize errors and losses;
- Providing general administrative and clerical support including mailing, scanning, faxing, and copying to management;
- Manage all aspects of organization's office services.
Administrative Assistant
VIETNAM INTERNATIONAL LAW FIRM (VILAF – HONG DUC)
04.2019 - 05.2024
- Working closely with Management Partner and international lawyers to keep them well-informed of upcoming commitments and responsibilities, following up appropriately;
- Assisting in conferring with clients, research, and applying, maintaining, registering of the high ranking lawyers, company awards and events;
- Arranging in organization of the Company’s events (staff birthdays, year-end party, staff retreat, performance review meetings for staff, arrangements for interns);
- Taking part in orientation process for new staff member.
Operations and Administrative Coordinator
MEKONG HONEY Co., LTD
12.2012 - 12.2017
- Coordinating freight for product shipments and receipts;
- Preparing and controlling all the ocean export documents (Invoice, Packing list, Certificate of Origin, Bill of Lading);
- Maintaining records of inspection, knowledgeable about food safety standards, government regulations for the food industry and export quality procedure such as Hazard Analysis and Critical Control Points (HACCP), Food and Drug Administration (FDA);
- Ensuring the company fills out and submitting all its legal paperwork.
Admin Assistant
LDV LAWYERS
07.2009 - 10.2012
- Taken on accounting responsibilities such as: handle billing, send timesheets and invoices, follow-up unpaid invoices;
- Liaised and worked out with all relevant Government Agencies (DPI, DOT, Tax, DOLISA, etc.) to obtain Investment Certificates or Business Licenses, such as:
- Representative Office establishments’ Permit of a French Investor
- Practice permit for an American lawyer;
- Work permit for a French chief representative; and
- Adjustment of the Investment Certificate for a Norway Investor software development company.
Document Controller
KAWASAKI-GTECH JV: Saigon East –West Highway Construction Project
03.2005 - 06.2009
- Performed various secretarial duties such as: arranged any accommodation for Project Manager, filled and controlled “in” & “out” documents;
- Coordinated with Accounting section to follow-up company’s disbursement;
- Forwarded comments to sub-contractors and followed-up to submit required documentation to comply with comments and finally distributed those revised documents to the site for construction works;
- Translated documents from English to Vietnamese or vice versa.
Education
Bachelor of Arts - Foreign Language (English)
Hanoi National University
Ho Chi Minh City, Vietnam01.2013
Bachelor of Arts - Commercial Law
University of Law
Ho Chi Minh City, Vietnam01.2005
Skills
- Excellence communications in both customer service and interpersonal;
- Strong organizational;
- Excellence memory;
- Teamwork;
- Strong knowledge in office administration system;
- Responsible for accounting and bookkeeping skill;
- Multi-tasking
Languages
English
Vietnamese
Certification
- Licensed in Adopt Customer Strategy for Growth and Survival by Provenance Asia, Singapore Mar 2010;
- Certified the training program on Accounting for Leaders and Managers by PACE Institute of Management Dec 2013:
- Excellent knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, E-Mail).
Timeline
Administrative Assistant
JEET Technologies Ltd.
07.2024 - Current
Administrative Assistant
VIETNAM INTERNATIONAL LAW FIRM (VILAF – HONG DUC)
04.2019 - 05.2024
Operations and Administrative Coordinator
MEKONG HONEY Co., LTD
12.2012 - 12.2017
Admin Assistant
LDV LAWYERS
07.2009 - 10.2012
Document Controller
KAWASAKI-GTECH JV: Saigon East –West Highway Construction Project
03.2005 - 06.2009
Bachelor of Arts - Foreign Language (English)
Hanoi National University
Bachelor of Arts - Commercial Law
University of Law