Kathy Tragas
Toronto,ON
Summary
Experienced Administrative Assistant/Purchaser with over 20 years of success in managing office operations and purchasing processes, fostering positive relationships, and improving retention rates and delivery times. Skilled in communication, problem-solving, and conflict resolution. Expertise in resource allocation, schedule management, and customer relations. Detail-oriented, decisive, and adaptable with a commitment to providing exceptional service. Proficient in multitasking and time management.
Overview
24
24
years of professional experience
Work History
Administrative Assistant/Purchasing/Production & Planning/Inventory Management
Cam Living
11.2020 - Current
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Created travel arrangements for senior managers according to their requirements.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Developed project plans for various tasks assigned by upper management.
- Monitored progress on projects assigned by upper management.
- Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Updated system to organize office documentation, maximizing efficiency and increasing productivity.
- Developed and maintained relationships with vendors for purchasing needs.
- Attended trade shows or conferences related to purchasing topics.
- Assisted customers in selecting and purchasing merchandise.
- Performed regular audits to verify accuracy of purchasing records.
- Managed budgets related to purchasing parts, equipment, labor costs.
- Communicated regularly with internal departments regarding purchasing needs.
- Sourced new vendors for purchasing course material supplies.
- Monitored inventory levels and communicated discrepancies to purchasing department.
- Manage budgets related to purchasing supplies needed for each shoot.
- Analyzed customer buying patterns and preferences to inform purchasing decisions.
Administrative Assistant/Purchasing/Inventory Management
Aluminum Mold & Pattern
06.2019 - 11.2020
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Created travel arrangements for senior managers according to their requirements.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Maintained accurate department and customer records.
- Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
- Managed daily operations of the purchasing department.
- Negotiated contracts with vendors for purchasing medications at discounted prices.
- Coordinated with vendors for purchasing supplies, equipment, and software programs.
- Created reports detailing purchasing activity, cost savings initiatives, inventory levels.
Administrative Assistant/Purchasing/Inventory Management
Auto Bake Industries Ltd
01.2005 - 11.2019
Waitress
Luis Diner
Milton
02.2016 - 03.2019
- Greeted customers and provided menus.
- Assisted in seating guests at tables or booths.
- Took orders for food and drinks and delivered them to guests.
- Adhered to all health codes set forth by local authorities regarding food preparation and storage.
- Greeted customers, answered questions and recommended specials to increase profits.
- Presented menus to patrons to answer questions about menu items and make recommendations.
- Arranged place settings with clean tablecloths, napkins and tableware to prepare for incoming guests.
- Utilized POS system to total meal costs and add taxes for final bill calculation.
- Presented menus and answered questions regarding items.
- Trained new employees to perform duties.
- Served food and beverages to patrons and confirmed complete orders.
WAITRESS
Lynne Restaurant
Etobicoke
03.2015 - 07.2018
- Greeted customers and provided menus.
- Assisted in seating guests at tables or booths.
- Took orders for food and drinks and delivered them to guests.
- Provided excellent customer service by addressing any complaints or concerns promptly.
- Enforced safety guidelines for employees and patrons of the restaurant.
- Adhered to all health codes set forth by local authorities regarding food preparation and storage.
- Greeted customers, answered questions and recommended specials to increase profits.
- Assisted other wait staff members in times of heavy customer traffic.
- Presented menus to patrons to answer questions about menu items and make recommendations.
- Arranged place settings with clean tablecloths, napkins and tableware to prepare for incoming guests.
- Utilized POS system to total meal costs and add taxes for final bill calculation.
Head Cashier
Lowes
Toronto
11.2012 - 11.2017
- Collaborated with the management team to determine appropriate staffing levels for peak hours.
- Scheduled and supervised cashiers during shifts, ensuring proper coverage of registers.
- Verified employee timecards for accuracy and completeness prior to submitting payroll information.
- Monitored register drawers to ensure adequate change was available throughout each shift.
- Conducted regular spot checks of cashier performance to ensure accuracy when processing payments.
- Maintained records of daily transactions including sales receipts, cash received, discounts issued.
- Implemented new systems for tracking sales data more efficiently.
- Resolved and balanced cash drawers at end of shifts to generate accurate reports for cash registers.
- Helped customers find specific products, answered questions and offered product advice.
- Tracked company inventories, moved excess stock and arranged products to improve sales.
- Helped with purchases and signed customers up for rewards program.
Administrative Assistant
The Linden School
Toronto
01.2000 - 01.2005
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Planned and implemented developmentally appropriate activities for young children.
- Developed and maintained a positive, nurturing learning environment.
- Assessed individual student needs to develop lesson plans accordingly.
Education
Business Administration -
Humber College
Toronto, ON01-2017
Skills
- Time Management
- Flexibility and Adaptability
- Organized
- Detail Oriented
- Judgment and Decision Making
- Creativity and Problem Solving
- Relationship Building
- Proficient in MS Office
- Enterprise Resource Planning
- Expense Reporting
- Contract Negotiations
- Recordkeeping
- Multi-Line Telephone Systems
- Product branding
- Self-starter
- Records Management
- Strong interpersonal skills
- Excel spreadsheets
Professional Highlights
- Administrative Assistant Duties (extensive experience in all office procedures and duties both paper and electronically.
- Complete Purchasing Process from Quoting to Purchasing & delivery.
- Inventory Management
- Customer Service/ Supplier/Vendor Relation including over seas
- Receiving/Shipping and quality control of all orders
- Invoicing
References
- Raf Rusiniak, Auto Bake Industries Ltd, 416-557-8789
- Craig Aspen, Aluminum Mold & Pattern, 416-795-2337
- Sandra Segreti, Cam Living, 416-636-4241
Timeline
Administrative Assistant/Purchasing/Production & Planning/Inventory Management
Cam Living
11.2020 - Current
Administrative Assistant/Purchasing/Inventory Management
Aluminum Mold & Pattern
06.2019 - 11.2020
Waitress
Luis Diner
02.2016 - 03.2019
WAITRESS
Lynne Restaurant
03.2015 - 07.2018
Head Cashier
Lowes
11.2012 - 11.2017
Administrative Assistant/Purchasing/Inventory Management
Auto Bake Industries Ltd
01.2005 - 11.2019
Administrative Assistant
The Linden School
01.2000 - 01.2005
Business Administration -
Humber College
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