Kathy Coldren
Saratoga
Summary
Highly organized and detail-oriented administrative professional with extensive experience supporting cross-functional teams, managing complex documentation, and coordinating high-level business operations. Proven ability to manage sensitive information, maintain accurate records and contracts, and serve as a liaison between internal teams, leadership, and external stakeholders. Recognized for strong communication, problem-solving, and organizational skills in fast-paced environments.
Overview
15
15
years of professional experience
Work History
Commodity Specialist
Cadence Design Systems
01.2012 - 01.2017
- Coordinated with senior leadership and cross-functional teams to support operational and administrative initiatives across engineering, quality, and manufacturing groups.
- Prepared, organize, and maintain detailed records, reports, supplier agreements, and documentation to ensure accuracy, accessibility, and compliance with internal policies.
- Led regular business review meetings, including scheduling, agenda preparation, documentation of discussions, and tracking follow-up actions.
- Served as a liaison between internal departments and external partners, facilitating communication and resolving complex issues in a timely manner.
- Managed multiple priorities, deadlines, and projects simultaneously while maintaining a high level of organization and attention to detail.
- Developed and implemented process improvements to enhance efficiency, reduce cycle time, and improve overall operational performance.
Contracts Specialist
Space Systems Loral, Inc.
01.2009 - 01.2012
- Reviewed and administered contracts, ensuring compliance with legal, regulatory, and organizational requirements.
- Coordinated procurement and contract processes, including RFPs, evaluations, negotiations, and execution of agreements.
- Maintained official contract records and documentation, ensuring proper organization, tracking, and accessibility.
- Facilitated communication between internal teams, leadership, and external vendors to resolve issues and ensure contract performance.
- Prepared reports, tracked milestones, and monitored deliverables to ensure adherence to schedules and contractual obligations.
- Supported audits and compliance efforts by maintaining accurate and complete documentation.
Senior Buyer
Rockwell Collins Display Systems
01.2006 - 01.2009
- Managed procurement activities in a government-regulated environment, ensuring adherence to policies and procedures.
- Coordinated with internal stakeholders and suppliers to support production schedules and resolve material and operational issues.
- Maintained detailed purchasing and supplier records, ensuring accuracy and compliance with documentation standards.
- Led supplier review meetings, prepared performance reports, and tracked action items and improvements.
- Negotiated contracts and agreements, achieving significant cost savings while maintaining compliance and quality standards.
Buyer
JDSU
01.2004 - 01.2006
- Procured and managed inventory records, forecasts, and planning documentation to support operational efficiency.
- Coordinated across departments to ensure accurate data tracking and timely availability of materials.
Administration Assistant
01.2002 - 01.2004
- Managed complex calendars and schedules for 3 senior executives, coordinating meetings across multiple time zones.
- Served as primary point of contact for internal teams and external clients.
- Coordinated travel arrangements, including flights, hotels, and itineraries.
Education
Bachelor of Science - Business Administration, Marketing, Business Management
California Polytechnic State University
San Luis ObispoSkills
- Executive & Board-Level Administrative Support
- Cross-Functional Coordination & Liaison Support
- Policy & Procedure Compliance
- Contract & Document Review
- Calendar & Schedule Management
- Confidential Information Handling
- Meeting Coordination, Agendas & Minutes
- Microsoft Office (Word, Excel, PowerPoint), SAP, Oracle
Timeline
Commodity Specialist
Cadence Design Systems
01.2012 - 01.2017
Contracts Specialist
Space Systems Loral, Inc.
01.2009 - 01.2012
Senior Buyer
Rockwell Collins Display Systems
01.2006 - 01.2009
Buyer
JDSU
01.2004 - 01.2006
Administration Assistant
01.2002 - 01.2004
Bachelor of Science - Business Administration, Marketing, Business Management
California Polytechnic State University