Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic
KATHRYN SMALL

KATHRYN SMALL

San Diego,CA

Summary

Engaged and knowledgeable professional with over 25 years of experience in driving operations in a varying global industries. Recognized for work ethic, problem resolution, risk mitigation and detail-oriented work that outlines organizational efficiencies. Excellent computer, communication, and organizational leadership.

Experienced professional prepared for leadership role. Proven track record in strategic planning, project management, and operational efficiency. Strong focus on team collaboration and achieving results. Dependable, adaptable, and skilled in communication, problem-solving, and decision-making.

Overview

21
21
years of professional experience
1
1
Certification

Work History

Chief of Staff & Executive Assistant to President/CEO

White Labs, Inc.
05.2014 - Current
  • Lead all internal global teams to ensure on time and on budget efficiencies (staff of 60+).
  • Drive efficiencies and effectiveness of meetings while holding parties accountable.
  • Lead on global IT.
  • Project Management for the executive management team.
  • Collaborate with senior leadership to prioritize business strategies.
  • Operates as right hand to the President/CEO.
  • Business Operations Management that includes contract negotiation.
  • Point of contract with legal counsel on all matters large and small.
  • Budget development, oversite, management, reporting and reconciliation.
  • Oversee and point of contact for operational excellence.
  • Managed cross-functional teams to ensure smooth collaboration and completion of high-priority projects.
  • Facilitated productive meetings by creating well-organized agendas and ensuring clear communication of objectives.
  • Negotiated high-value contracts, securing favorable terms that supported organizational growth.
  • Negotiated and executed contracts on behalf of department.

Office Manager / Event Management / Executive Assistant to President / Accounting Assistant

US Tax Lien Association
03.2009 - 05.2014
  • Managed calendar and daily schedule for President, coordinating multiple activities in a fast-paced, global work environment.
  • Negotiate with vendors and served as procurement lead.
  • Responsible for strategic travel and contracting as well as booking of complex international travel arrangements for Senior Executives.
  • Speaker Program management and contract management as well as negotiations.
  • Lead team of 5 in daily duties and ensured all duties were completed correctly and on a timely basis.
  • Audited all sales event recaps and ensured accurate staff pay and balanced the accounts payable for each program.
  • Oversaw account payable and accounts receivable for the entire company.
  • Set up the company’s CRM (Infusion Software) and was in charge of maintaining its integrity and training staff.
  • Managed all domestic and International Travel and managed events on site for events ranging from 50-500 attendees.

Bookkeeper / Event Management / Executive Assistant to President / General Manager/Business Manager

Sylver Enterprises
04.2004 - 03.2009
  • Managed a team of 8 to ensure accuracy and effectiveness.
  • Oversaw President’s schedule, meetings and travel to keep him on plan and focused without distractions.
  • Responsible for all executive private jet travel for Executive Team.
  • Budget management and post auditing of sales reports for accuracy. Worked with QuickBooks and Excel.
  • Event management. Led events from 8 to 2,000 attendees.
  • Negotiated hotel contracts and looked for cost savings.
  • Handled day-to-day accounting processes to drive financial accuracy.
  • Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.

Education

Associate of Arts - School of Business

Bismarck State College
Bismarck
05.1999

Skills

  • Fast Paced Environment Dexterity
  • Highly Resourceful
  • CAPM Certification
  • Project Management
  • Analytical Skills
  • Process Simplifying & Streamlining
  • Operational Efficiencies & Effectiveness
  • Proficiency in Microsoft Applications
  • Strong Communicator
  • Technologically Savvy
  • Contract Negotiator
  • Meeting facilitation
  • Collaborative mindset
  • Influencing skills
  • Apple applications

Certification

CAPM Certificiation

Timeline

Chief of Staff & Executive Assistant to President/CEO

White Labs, Inc.
05.2014 - Current

Office Manager / Event Management / Executive Assistant to President / Accounting Assistant

US Tax Lien Association
03.2009 - 05.2014

Bookkeeper / Event Management / Executive Assistant to President / General Manager/Business Manager

Sylver Enterprises
04.2004 - 03.2009

Associate of Arts - School of Business

Bismarck State College

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