Kathleen Regan

Directed comprehensive administrative functions for company: managed phone systems, streamlined filing processes, and oversaw email communications. Led purchasing initiatives, supervised payroll operations, and managed accounts payable and receivable. Coordinated banking activities, human resources functions, freight scheduling, and collections while optimizing warehouse and office supply procurement.

Oversaw administrative functions for owner of leading custom wood and foam packaging enterprise in Southern California. Coordinated clerical activities for slot car raceway, enhancing operational efficiency. Streamlined communication processes to improve workflow.

Executed diverse responsibilities to enhance team efficiency and maintain operational flow.

• Administered switchboard computer functionality and maintained physical filing systems for streamlined information retrieval.
• Achieved timely preparation of customer invoices and efficient processing of accounts payable invoices.
• Coordinated logistics for incoming and outgoing mail, facilitating efficient FedEx and UPS services.
• Managed comprehensive data entry tasks for accounts payable, maintaining meticulous records and supporting financial integrity.
• Directed planning and scheduling of special projects, optimizing resource allocation and workflow efficiency.
• Executed call reception duties by screening and directing incoming calls to appropriate departments.
• Managed logistics and planning for company meetings and social events, ensuring seamless execution.

• Ensured accuracy and accessibility of computer and physical filing systems for optimal information management.
• Oversaw comprehensive invoice processing and systematically entered accounting information into QuickBooks for streamlined financial operations.
• Facilitated communication by handling incoming requests for information from clients and business partners.
• Directed planning and scheduling of special projects to optimize resource allocation and project timelines.
• Received and screened incoming calls, directing them to appropriate departments or personnel.
• Coordinated the handling of liability and worker’s compensation insurance claims, facilitating timely resolutions and support for affected employees.

• Delivered essential support services to disabled clients, promoting autonomy and improving overall quality of life.
• Provided reliable transportation for individuals, prioritizing punctuality for medical appointments and necessary errands.
• Monitored and administered medications as prescribed by healthcare professionals to support patient recovery.
• Maintained secure and organized confidential personnel files, ensuring adherence to licensing and CPR compliance requirements.
• Collaborated with healthcare teams to provide holistic support aimed at enriching patient experiences.

• Ensured accuracy and accessibility of both digital and physical filing systems.
• Handled comprehensive credit card processing and banking transactions, maintaining financial accuracy and compliance.
• Responded to and organized all incoming business and client information requests efficiently.
• Managed detailed weekly payroll calculations and disbursements for all employees.
• Directed planning and scheduling of special projects, optimizing resource allocation and workflow efficiency.
• Executed call reception processes by screening and directing incoming calls to appropriate departments.
• Consistently met rigorous standards for productivity and accuracy, ensuring high-quality output.

• Analyzed inventory data and profit and loss statements in partnership with food and beverage events pro shop to support informed purchasing and accounting decisions.
• Reviewed and entered invoices for payment via check or bank draft, maintaining accurate financial records.
• Oversaw generation of financial statements and coordinated account closing processes on a monthly basis.

• Managed all aspects of event logistics and operations, including the organization of support staff, vendor services, and volunteer coordination.
• Analyzed client needs through interviews to outline event specifications, budget constraints, and timelines for guest list finalization and reception planning.
• Oversaw comprehensive expense tracking and processing to maintain budget integrity throughout event lifecycle.
• Oversaw logistics and strategic planning for large-scale events, ensuring seamless execution of tradeshows, conferences, and meetings.
• Facilitated comprehensive coordination of schedules and timelines for all events, enhancing overall planning efficiency.