Summary
Overview
Work History
Education
Skills
Accomplishments
ADDITIONAL INFORMATION
Project Lead in AP Migration to new scanning software.
Timeline
Generic

KATHLEEN BUTTS

Calistoga

Summary

Hard working, team player with an extensive background in management, hospitality, and finance.


Accounting professional with comprehensive experience in financial management and team leadership. Proven expertise in streamlining accounting processes and enhancing financial reporting accuracy. Known for fostering collaborative environments and adapting to evolving business needs while maintaining high standards.

Overview

16
16
years of professional experience

Work History

Accounts Payable Supervisor & Accountant

Domaine Chandon Inc
02.2021 - Current
  • ACCOUNTS PAYABLE SUPERVISION AND PAYMENT RUNS – Supervises all day-to-day AP activities, Supervises AP staff to ensure that proper AP procedures are followed.
  • Manage AP Team to book all invoices adhering accurately and efficiently to purchasing and tax requirements.
  • Review posted invoices and timely process payments for outstanding invoices.
  • Supervise and manage professional and timely communication with vendors and other stakeholders.
  • Manage Intercompany Reconciliation and timely resolve any discrepancies.
  • Resolve any vendor issues or concerns in a timely and professional manner.
  • Manage 1099 process and reporting, including the ongoing enforcement of proper tax coding and vendor master.
  • Data management
  • Review of appropriate CAPEX invoice handling (including considerations for Use Tax treatment)
  • Timely and efficiently manage the annual grape grower contracts invoicing process.
  • Ensure the review of purchase order requirements and adherence prior to invoice posting.
  • Be a gatekeeper of all Finance and Purchasing Processes and Procedures when handling invoices/payments.
  • Manage all credit application requests.
  • Manage all Tax Exception Requests
  • Build culture with embrace safety, quality, and alignment to company goals as key values.
  • ACCOUNTS PAYABLE CONTROLS AND RECONCILIATIONS – GL reconciliations and Clearings
  • Intercompany Reconciliation
  • Resolve and clear any outstanding AP items.
  • Double Payment Analysis
  • Periodically Update AP KPIs (PO Metrics)
  • GENERAL LEDGER – ACCOUNTING OPERATIONS
  • Secure monthly recurring postings such as miscoding’s, accruals, expense allocations, and SAP Settlements and Cycles.
  • Manage the closing calendar and checklist to ensure all closing tasks have been properly and timely completed.
  • Back-up for Corporate Cards management and support

Host & Admin Support

Duckhorn Vineyards
06.2019
  • Possesses solid knowledge of wines and winemaking processes
  • Anticipate guests needs and provides exceptional guest service always Utilize strategic selling skills to encourage sales, targeting set objectives.
  • Answer a high-volume of incoming direct sales telephone calls, operating multiple phone lines and routing calls to appropriate employees.
  • Collect and take customer-direct orders, using Wine Direct, Vin 65 & Tock.
  • Educate and schedule customers calling to make Visitor Center appointments for tastings and tours Contact retail customers and wine club members when necessary, regarding credit cards, declines, cancellations, reactivation or other inquiries.
  • Develop and maintain partnerships with local luxury businesses to best liaise with members Maintain dialogue with members on product preferences, winery events, sales and service Contribute to the creation of club-specific events throughout the year including on and off-site events, pick up parties, release events and wine-focused dinners.

Hospitality Manager

Davis Estates
09.2017 - 10.2018

Hospitality Manager

Materra Cunat Family Vineyards
02.2016 - 07.2017

Hospitality Specialist – Lead Supervisor

Beringer Vineyard
08.2012 - 02.2016

Lead Bartender

Solage Solbar
07.2009 - 06.2012

Education

Kinesiology

Sonoma State University
Rohnert Park, CA
01.2006

Skills

  • Client and vendor relations
  • Inventory management
  • Problem-solving abilities
  • Customer acquisition
  • Project management
  • WISE Academy trained
  • Data analysis
  • Marketing skills
  • Payment scheduling
  • ERP systems expertise
  • Internal controls
  • Tax compliance
  • Accounting

Accomplishments

  • Eliminated paperwork processing bottleneck, saving company time and money.
  • Managed team of accountants handling Millions worth of company business.
  • Increased team efficiency through continuous process improvements.
  • Reduced credit period from 90 days to Net 30 days through strategic journal review.

ADDITIONAL INFORMATION

Further Job experience & certificates upon request.

Project Lead in AP Migration to new scanning software.

Eliminated manual invoice process. Migrated a new Scanning Software so all invoices are received and reviewed digitally. Migrated over 1000 suppliers to new MDG software. 

Timeline

Accounts Payable Supervisor & Accountant

Domaine Chandon Inc
02.2021 - Current

Host & Admin Support

Duckhorn Vineyards
06.2019

Hospitality Manager

Davis Estates
09.2017 - 10.2018

Hospitality Manager

Materra Cunat Family Vineyards
02.2016 - 07.2017

Hospitality Specialist – Lead Supervisor

Beringer Vineyard
08.2012 - 02.2016

Lead Bartender

Solage Solbar
07.2009 - 06.2012

Kinesiology

Sonoma State University

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KATHLEEN BUTTS