Summary
Overview
Work History
Skills
Timeline
Generic

Katherine Strong

SMITHS FALLS

Summary

I am a bilingual professional with years of experience within the administrative and operations field. Recognized for discretion and fairmindedness.

Overview

16
16
years of professional experience

Work History

SENIOR COORDINATOR, LEADERSHIP & OPERATIONS

SPEED SKATING CANADA
11.2017 - Current
  • Responsible for providing support to the CEO in the implementation and execution of operational tools, administration and management task and provides logistic and administrative support to Speed Skating Canada’s Board of Directors
  • National Office staff lead and coordinates the administrative office support functions
  • Support to the CEO Assist with the preparation of a variety of documents including, but not limited to: letters, memos, agendas
  • Minutes Provide support to the CEO on strategic plan development, governance matters, policy oversight and other projects and initiatives that arise
  • Provide support to the CEO related to involvement on committees and /or other Boards
  • Board Governance Logistical lead for the SSC Board of Directors, including all Board meetings, executive meetings, orientation sessions and retreats
  • Work with the Board Chair to ensure all Board Governance Principles and Procedures are met
  • Make recommendations for revisions as required
  • Manage the timely preparation, compilation, and distribution of al Board materials before and after each meeting
  • Organize the annual Board of Directors Orientation and other required Board training
  • Prepare, obtain required approvals, and distribute meeting minutes in a timely manner
  • Maintain, update, and revise the Board Manual, all Board rotation, contact and committee lists, Board forms and the Board skills matrix
  • With the Chair, administer the annual Board survey, compile responses, and prepare a report
  • Ensure all Board material is uploaded to SharePoint and hyperlinked to the appropriate documents
  • Provide administrative support to the Board Chair, as required
  • Ensure appropriate matters are communicated to all Board members
  • SSC Governance Coordinate Annual General Meeting (in-person and/or virtual) including all logistics (on-line platforms, venue and vendor contract negotiations, meeting specifications, meals, audio visual delegate registration, travel) Complete the timely preparation, compilation and distribution of all meeting agenda, materials and meeting notes before and after the Annual General Meeting Maintain PTSO Presidents contact list and coordinate quarterly meetings (virtual) including scheduling, distribution of meeting agendas, materials and minutes; Provie support to the Governance Committee & Nominations sub-committee
  • Operations/Human Resources Work with SSC’s Director, Finance and Corporate Services to prepare all required government submissions, annual and otherwise, related to SSC’s corporate status/filings and by-laws
  • Work with SSC’s Director, Finance and Corporate Services on maintaining Human Resources files, performance management documentation, and employee on-boarding
  • Process payroll through Ceridian PowerPay
  • Oversee the organization’s policies and procedures, including Board approval
  • Filing, stakeholder distribution, and timely review process
  • Work with the SSC’s Information Systems department to identify and implement technological solutions to maximize efficiencies and delivery of processes and services to both external and internal stakeholders
  • Maintain filing and distribution systems for a variety of records and files including confidential correspondence and repots
  • Maintain and update internal staff contact list and distributions lists
  • Coordinate bi-weekly staff meetings
  • Support and contribute to the development of office procedures and processes that ensure maximum administrative efficiencies.

EXECUTIVE ASSISTANT

CANADIAN THORACIC SOCIETY
02.2016 - 01.2017
  • Key responsibilities within administration include: Administration Provide administrative and coordination support to management, department staff and committees by following up on projects, transmitting information and keeping informed of pertinent activities
  • Types, proofreads, and processes a variety of documents including general correspondence and memos, presentations, and spreadsheets
  • Maintain and update committee/participant lists
  • Maintain inventory of CT resources and tools, including handling orders shipping, invoicing, and tracking materials and payments
  • Participates in special projects that may require liaising with multiple departments
  • Generate reports for presentation to the Board of Directors Compiles statistical information and reports for review by management and committees
  • Committee Support Provides staff support to committees by coordination the organization of meeting processes including polling for dates preparation and compilation of agendas, materials and meeting packages and drafting of minutes
  • Coordinate the proactive follow-up for committees, clinical assemblies, working groups an internal planning team
  • Processing expenses and meeting invoices
  • Event planning, symposia, workshops Other Duties Liaise with contractors and coordinate specific projects related to the development, dissemination and application of educational resources and tools
  • Administrative and project support for accredited education programs such as the STC Speakers Bureau, Pediatric Fellows Day, National Senior Respiratory Fellows Symposium and industry-sponsored co-developed symposia Coordinates registration process for educational programs Organizes exhibit space at conferences and coordinated related logistics, arranges payment, prepares and ships related materials and attends conference and staffs the booth as required.

EXECUTIVE ASSITANT

EQUINE CANADA
05.2013 - 06.2016
  • Administrative Assist and administrative support to the Chief Executive Officer, President and Senior Management Provide administrative support to the Chief Executive Officer, including receiving, sorting and replying to correspondence Coordinate the preparation of corporate functions and meetings Prepare, maintain, organize and secure corporate documents, liaise with internal and external partners on behalf of the CEO Coordinate the CEO’s schedule, appointments and travel Monito and maintain office resources, monitor staff vacation, overtime and lieu time
  • Code and reconcile CEO, Board member expenses Board of Directors and Committees Coordinate meetings, secure meeting location, set up conference call instructions
  • Arrange for AV equipment
  • Ensure that meeting minutes are recorded and filed securely
  • Notify members and distribute instructions
  • Arrange for hotel and travel logistics as required Maintain corporate documentation, collect and circulate materials in advance of meetings, organize and file materials post-meeting
  • Maintain catalogue of resolutions
  • Maintain volunteer and staff communication information, create, maintain and update volunteer/staff and group distribution lists Prepare and respond to written correspondence and assure information is distributed and received in a professional manner

PROGRAM COORDINATOR, COMPETITIONS/OFFICIALS/STEWARDS/RULES

EQUINE CANADA
08.2009 - 05.2013
  • Role Description Assist and provide administrative support to multiple committees Coordinate meetings, agendas, minutes and supporting documents Maintain committee lists Monitor and update relevant website content as required Validate all competition results and administer eligibility fines Process competition application according to the Competition Application Policy Approve Officials for competitions according to EC/Discipline Rules Maintain relations with PTSOs and assist them with approvals of National Federation Competitions Supervise and coordinate seasonal competitions staff Committees Maintain and update official status in the EC Database Approval of Officials, Stewards and Guest cards Tracking compiling competition reports, results and statistics Coordinate and record annual activity reports, administer exams, verifying EC Stewards maintain currency, process applications for National and International Stewards Maintain and oversee Officials directory and status deleting non active officials Coordinate Officials clinics, coordinate receipt and disposal of complaints, liaise/support for PTSOs committee Chairs

SPORT LICENCE AND PASSPORT ADMINISTRATOR/CUSTOMER SERVICE REPRESENTATIVE

EQUINE CANADA
10.2008 - 08.2009
  • Role Description Responsible for processing incoming sport licence and passport submissions Alter, maintain, and add to database housing all sport licences, passport, athlete and financial files Create and maintain Excel spreadsheets detailing shipping, financial, and athlete records, troubleshoot and attend to all client needs in both official languages Prepare weekly and monthly reports and assist financial manager in reporting and forecasting Book travel arrangements and lodgings for department heads Extensive dealings with various domestic and international customs and shipping legalities, creation and maintenance of internal process documents Use judgement to analyze and interpret rules, regulations, policies and procedures for external clients Develop, edit, and proofread correspondence

Skills

  • Personable and motivating leader who cohesively works well with others
  • Excellent interpersonal communication (oral and written) and active listener
  • Board and Committee liaison
  • Organized multitasker with strong attention to detail
  • Efficiently uses Microsoft software including PowerPoint, Word, Excel, Teams, SharePoint Admin and Ceridian PowerPay
  • French and English (written, comprehension, spoken)
  • St Lawrence College Level 10 French passing grade of 92%
  • Certificate of Aboriginal Status – 10005005

Timeline

SENIOR COORDINATOR, LEADERSHIP & OPERATIONS

SPEED SKATING CANADA
11.2017 - Current

EXECUTIVE ASSISTANT

CANADIAN THORACIC SOCIETY
02.2016 - 01.2017

EXECUTIVE ASSITANT

EQUINE CANADA
05.2013 - 06.2016

PROGRAM COORDINATOR, COMPETITIONS/OFFICIALS/STEWARDS/RULES

EQUINE CANADA
08.2009 - 05.2013

SPORT LICENCE AND PASSPORT ADMINISTRATOR/CUSTOMER SERVICE REPRESENTATIVE

EQUINE CANADA
10.2008 - 08.2009

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