Summary
Overview
Work History
Education
Certification
Skills
Timeline
Generic

Katherine Irvine

54 Harrop Ave Etobicoke,ON

Summary

Experienced with managing comprehensive accounts payable operations and ensuring timely, accurate payments. Utilizes analytical skills to identify process improvements and enhance efficiency.


Personable and highly organized, with keen eye for detail and positive attitude. Possess seamlessly integrating accounts payable and receivable processes.

Overview

26
26
years of professional experience
1
1
Certification

Work History

Accounts Payable

City of Toronto
11.2002 - Current
  • Managed accounts payable functions , maintaining accurate records and timely payments.
  • Process vendor, discount and non-discount invoices for payment and ensure compliant with divisional signing authority
  • Responsible for the timely and accurate processing of all accounts payable transactions invoices, Payment Requisitions, Divisional Purchase Order, Contract Release Orders, Purchase Orders, in accordance with City bylaws, policies and procedures
  • Responsible for vendor updates and communicate with the vendor for verification.
  • Assisted in maintaining accurate financial records through regular reconciliation of accounts payable transactions.
  • Communication with Divisions to resolve outstanding parked invoices or correct any discrepancies.
  • Managed accounts payable and receivable functions, ensuring timely processing of transactions and optimal cash flow management.

Office Administrative Assistant

Advisory Committee Women's Coat and Sportswear
01.2000 - 10.2001
  • Managed office communications, ensuring timely responses and efficient information flow.
  • Coordinated office operations, enhancing workflow efficiency across administrative tasks.
  • Assisted in the preparation of reports and presentations, enhancing clarity and visual appeal.
  • Implemented office supply inventory system, reducing waste and ensuring availability of essential materials.
  • Provided clerical support to company employees by copying, faxing, and filing documents.
  • Expedited invoice processing, ensuring accurate recording of financial transactions in the accounting system.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Entered data/payroll and completed other clerical tasks
  • Facilitated smooth communication between departments, acting as a liaison to ensure prompt resolution of issues.
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
  • Facilitated timely delivery of special projects to meet organizational and departmental objectives.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Accounts Receivable, receiving payments and keeping records in ledgers, along with bank deposits
  • Managed scheduling and coordinated meetings for committee members and stakeholders.

Education

Course - Bookkeeping

George Brown College
Toronto

High School Diploma -

Silverthorne Collegiate Institute
Etobicoke
01.1991

Certification

  • SAP S/4 Hana - Fiori Overview and Basic Navigation Course
  • Corporate Customer Service Training
  • Toronto Public Service Bylaw elearning
  • Introduction to Cyber Security Awareness
  • Cyber Security Training
  • Indigenous Awareness training
  • Human Rights Training
  • Accessibility Training
  • AODA/OHRC Training
  • Physical Security Training
  • Malware
  • Social Engineering
  • Phishing
  • Worker and Health Safety Awareness
  • Password Security
  • Conflict of Interest 1 and 2
  • Bookkeeping Certificate
  • Managerial Accounting
  • Doing it Right
  • Fraud Prevention and Whistleblower Protection - 1 and 2
  • Mission Values and Ethics - 1 and 2


Skills

  • Strong analytical and problem solving skills
  • Strong customer service and communication skills with vendors
  • Able to multitask in a fast paced work environment
  • Able to adapt to changing work environments
  • Works well under pressure and detailed oriented
  • Ability to complete a number of tasks within a deadline
  • Fast learner and willing to learn new practices, accepting of new challenges
  • Maintains excellent working relationships between co-workers and management
  • Able to take initiative work well independently with minimal supervision.
  • Proficient in Microsoft Office Applications such as Excel, Microsoft Word, Powerpoint and SAP financial system
  • Provided advice and guidance to other co-workers
  • Provide assistance to divisions regarding accounting matters.
  • Processing of parked documents received from divisions

Timeline

Accounts Payable

City of Toronto
11.2002 - Current

Office Administrative Assistant

Advisory Committee Women's Coat and Sportswear
01.2000 - 10.2001

Course - Bookkeeping

George Brown College

High School Diploma -

Silverthorne Collegiate Institute

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Katherine Irvine