Katelyn Aceves
Rialto
Summary
Thorough team contributor and leader with strong organizational capabilities. Handles numerous projects simultaneously with unwavering accuracy. Effective prioritization skills to consistently meet deadlines. Proactive and goal-oriented, excels in time management and problem-solving for efficient task completion. Renowned for reliability and adaptability, swiftly acquires and applies new skills. Committed to driving team success and contributing to the growth of the organization.
Overview
11
11
years of professional experience
Work History
Purchasing Assistant
Chaffey Joint Union High School District
05.2024 - Current
- Review and process requisitions and purchase orders according to established procedures
- Receive and process inquiries from District employees and vendors; provide information and assistance concerning purchasing policies and procedures
- Assist site personnel regarding questions on electronic purchasing system (Financial 2000)
- Prepare and type bid documents as required by California State Education and Government Codes, established District policies and standard business practices for formal bidding
- Compare prices, specifications, delivery dates as directed; contact vendors regarding new sources for items to receive; provide information; resolve discrepancies
- Compose routine correspondence independently or from oral instructions
- Serve as support for other purchasing staff
Secretary II Purchasing
Chaffey Joint Union High School District
09.2022 - 05.2024
- Order supplies and materials, prepare purchase orders, and process work orders
- Maintain records, time sheets, and confidential materials as well as monitor staff
- Schedule applicant interviews and testing; prepare materials; proctor testing
- Distribute work to staff members and provide work direction to clerical personnel
- Collect and prepare agenda items for the Board of Trustees
- Facilitate communications between public agencies, staff members, and parents
- Knowledge of Purchasing/District policies and procedures
- Attend and make arrangements for meetings, workshops and conferences, may take minutes
- Process various contracts and related documents for Public Works projects
- Organize, prepare, and facilitate bids
- Prepare, process and reconcile purchase orders and invoices
- Maintain budget, financial records
- Process a variety of items including special projects, legal documents and other materials
Clerical Specialist II
Chaffey Joint Union High School District
09.2019 - 09.2022
- Enter important items into Financial 2000- Fixed Asset System
- Keeping record of assets, insurance, purchase orders, and requisitions
- Open and distributed mail
- Assist the purchasing assistant and buyers with filing, attaching, scanning invoices, as well as answering phones
- Assist my supervisor to create Excel logs for financial reports
- File and pull purchase orders as needed for staff
- Open work orders and distribute them to multiple departments
- Close work orders: adding in labor hours and materials used
- File and pull work orders as needed
Clerical Specialist/Accounting Assistant
A&M Engineering
07.2018 - 07.2019
- Assisted with charging clients and posting payments
- Creating and mailing checks
- Keeping track of invoices
- Signing off on completed inspection parts
- Scanning completed documents
Project Allocator/Junior Planner
RSI Professional Cabinet Solutions
10.2015 - 11.2017
- Purchase new material for customer orders
- Purchase, plan and schedule production warranty parts for staff members
- Allocate and facilitate orders and distribute labels for production
- Run daily reports etc
- Shortages, create production schedules
- Plan and distribute daily orders for construction of cabinets
- Data Entry, update report, log daily information
Data Entry Specialist/Clerical Specialist
Stemcyte, Inc.
11.2013 - 03.2015
- Responsible for maintaining and managing patient records with accuracy and confidentiality
- Organize and maintain patient medical records in accordance with established protocols
- Ensure the accuracy and completeness of medical records by reviewing documents for missing information
- Input and update patient data into electronic medical record systems
- Retrieve and prepare medical records as requested
- Collaborate with medical office staff to ensure efficient operations and compliance with regulations
- Assist in the scanning, filing, and archiving of physical documents to digital formats
- Completed data entry tasks with accuracy and efficiency.
Education
No Degree - Business Administration
Sierra College
Rocklin, CA06-2027
Skills
- Office correspondence
- Budget monitoring
- Document preparation
- Prioritization and time management
- Phone etiquette
- Expertise in Database Systems
- Meeting coordination
- Appointment scheduling
- Customer service
- Travel arrangements
- Office staff leadership
Timeline
Purchasing Assistant
Chaffey Joint Union High School District
05.2024 - Current
Secretary II Purchasing
Chaffey Joint Union High School District
09.2022 - 05.2024
Clerical Specialist II
Chaffey Joint Union High School District
09.2019 - 09.2022
Clerical Specialist/Accounting Assistant
A&M Engineering
07.2018 - 07.2019
Project Allocator/Junior Planner
RSI Professional Cabinet Solutions
10.2015 - 11.2017
Data Entry Specialist/Clerical Specialist
Stemcyte, Inc.
11.2013 - 03.2015
No Degree - Business Administration
Sierra College
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