Kate Villegas
Winnipeg,MB
Summary
Highly experienced, organized, and a detail-oriented administrative professional with experience providing executive-level support. Skilled in developing and maintaining efficient office operations, and streamlining administrative processes. Possess excellent organizational, communication and multitasking skills, as well as strong proficiency in MS Office Suite. Proven ability to work independently, and collaboratively in a fast-paced environment to exceed expectations.
Overview
5
5
years of professional experience
Work History
Administrative Assistant
Transformation Management Office - Shared Health
2019.07 - Current
- Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Streamlined office operations by implementing efficient filing systems and managing executive calendars.
- Enhanced communication between departments through proactive coordination of meetings and events.
- Increased productivity with the implementation of digital tools for document management and collaboration.
- Organized travel arrangements, ensuring smooth transitions for executives during business trips.
- Assisted in the development of presentations, effectively conveying crucial information to stakeholders.
- Managed budgets and expenses, maintaining financial records for accurate reporting and analysis.
- Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
- Collaborated with cross-functional teams, expediting project completion times and enhancing overall efficiency.
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Drafted professional correspondence on behalf of executives, fostering strong relationships with clients and partners alike.
- Assisted in event planning efforts, executing successful corporate functions that bolstered brand image and networking opportunities.
- Supported human resources initiatives by coordinating interviews and assisting with new hire orientations.
- Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
- Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
- Handled confidential and sensitive information with discretion and tact.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Education
CTHEALTHCARE SERVICES LEADERSHIP AND MANAGEMENT
Red River College Polytechnic
Winnipeg, MB04.2025
ADMINISTRATIVE ASSISTANT CERTIFICATE PROGRAM
Red River College Polytechnic
Winnipeg, MB05.2019
Skills
- Master calender management
- Information confidentiality
- Meeting planning
- Executive Support
- Office Administration
- Presentation Development
- Document Preparation
- Travel Arrangements
- Expense Reporting
- Database Management
- Risk Management
- Project Oversight
- Invoice Processing
- Strong Problem Solver
- Project Management
- Advanced MS Office Suite
Languages
Affiliations
- INTERNATIONAL ASSOCIATION OF ADMINISTRATIVE PROFESSIONALS International Association of Administrative Professionals
- Association of Administrative Professionals Canada
Timeline
Administrative Assistant
Transformation Management Office - Shared Health
2019.07 - Current
CTHEALTHCARE SERVICES LEADERSHIP AND MANAGEMENT
Red River College Polytechnic
ADMINISTRATIVE ASSISTANT CERTIFICATE PROGRAM
Red River College Polytechnic
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