Summary
Overview
Work History
Education
Skills
Personal Information
Timeline
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Kassie Hayward

Dawson Creek,BC

Summary

Dedicated- Enthusiastic-Team Player

Overview

20
20
years of professional experience

Work History

Account Rec. / Payable and Sub-Contracts Lead

Triple J Pipelines (2019) Inc.
07.2020 - Current
  • Generate invoices and past to AR tracker and Eclipse
  • Create and maintain invoice templates per contract
  • Maintain field and invoices trackers per contract values
  • Review receivables dates and follow up with clients on any payment delays
  • Work with multiple platforms based on client specifications, Ariba, GEP, Open Invoice/Ticket and all email direct submissions
  • Weekly, bi-weekly, monthly reports such as accruals, cash projections, etc
  • Internal project auditing as required
  • Client communication regarding payments, early pay discounts etc
  • Work directly with project controls and field admins daily
  • Create and manage sub – contracts with vendors
  • Reconcile invoices and make sure proper coding, rates and backup is submitted for processing
  • Reconcile statement of accounts and follow up with anything outstanding.
  • Developed strong relationships with vendors, leading to improved payment terms and more favorable contract negotiations in some cases.
  • Streamlined accounts payable processes by implementing an efficient filing system and reducing invoice processing time.
  • Ensured timely payments to vendors by developing a robust payment schedule and maintaining clear communication regarding due dates.
  • Provided excellent customer service to internal stakeholders, addressing inquiries related to payroll or accounts payable quickly and efficiently.
  • Managed cash flow effectively by coordinating payments with receivables, allowing for optimal allocation of company resources.
  • Streamlined communication between the accounting department and other teams by implementing a centralized system for submitting invoices and expense reports.
  • Supported the finance department during audits by providing thorough documentation and explanations of accounting procedures specific to payroll and accounts payable functions.
  • Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.

Sub-Contract Specialist

Ovintiv (Formally Encana Corporation)
07.2017 - 06.2020
  • Create Contracts with vendors and manage per project
  • Provide ongoing Contracts process training and JD Edwards system training to Construction Group
  • Review construction, workflow invoices from Open Invoice, validating PST, matching invoices to existing field tickets (if applicable) and verify rates match contract created per project
  • Perform frequent audits of project data and complete reconciliations as required to ensure incurred information is accurate and aligned within the various cost reporting systems
  • Assist AFE close out’s, contacting outstanding vendors and working with them to have all invoicing up to date
  • Participate in weekly meetings to discuss audit findings, identify, and address common occurrences
  • Support the Change Management Process (Trends, contract change orders) – Create, mange and follow all trends trough system for processing/approvals
  • Liaise with project controls to ensure change orders are being executed
  • Work with project controls personnel for alignment with contract changes and rollout
  • Communicate with vendors to ensure compliance with contract and budget
  • Compile weekly/monthly reports for contract and close out status.
  • Ensured timely fulfillment of contractual requirements by closely monitoring progress and addressing potential issues proactively.
  • Reviewed subcontractor agreements to ensure compliance with all relevant regulations, minimizing risk exposure.
  • Reduced risk exposure through diligent monitoring and enforcement of contractual obligations.
  • Managed full procurement cycle by planning, reviewing, soliciting, awarding, administering and closing out contract to achieve seamless transition at all levels of procurement.
  • Achieved cost savings by identifying areas for improvement and negotiating more favorable terms with suppliers.
  • Implemented robust tracking systems to monitor ongoing contract performance, enabling proactive identification of potential issues.
  • Negotiated optimal contract terms and conditions to lessen business risk and maximize financial objectives.
  • Maintained digital and paper and contractual files, ensuring compliance with regulatory mandates and company policies.
  • Managed high-value contracts portfolio, maintaining strong relationships with key stakeholders and ensuring compliance with regulatory requirements.

Store Manager

Money Mart Financial Services
09.2004 - 12.2016
  • Manage multiple stores in district and work with up to 20 plus staff
  • Hire and train all new staff on policy and procedures
  • Work in multiple platforms GTYAB, Western union, internal cheque verification processing
  • Review overall budget, budget breakdown and implementation of steps to achieve store success
  • Report daily financials and reconciliation of all paperwork
  • Review and approve all loans
  • Balance and project cash needs for the stores on a weekly basis
  • Prepare and present weekly reports
  • Audit all transactions at multiple stores in the district
  • Test all incoming programs for company rollout
  • Collections and account management
  • Compliance with all government policies and regulations.
  • Managed daily operations to ensure smooth functioning of the store, maintaining a clean, safe environment for customers and employees.
  • Managed inventory control, cash control, and store opening and closing procedures.
  • Addressed customer complaints promptly and professionally, resolving issues to maintain positive relationships with clientele.
  • Managed store employees successfully in fast-paced environment through proactive communication and positive feedback.
  • Assisted with hiring, training and mentoring new staff members.
  • Improved customer satisfaction through staff training in customer service and product knowledge.
  • Mentored new hires during their onboarding process, ensuring they were well-equipped to excel in their roles from day one.
  • Conducted regular performance reviews for staff members, providing constructive feedback and opportunities for growth.
  • Coached sales associates in product specifications, sales incentives, and selling techniques, significantly increasing customer satisfaction ratings.

Education

High School Diploma -

South Peace Secondary
Dawson Creek
2001

Skills

  • Leadership & Team Building
  • GEP, SAP, Eclipse, Open Invoice, DTC, JD Edwards programs
  • Accounts Receivable/Accounts Payable
  • Audits and Reconciliation
  • Cash Flow Management
  • Internal Controls
  • Vendor Relationship Management
  • Expense Tracking

Personal Information

Title: Career Minded Professional

Timeline

Account Rec. / Payable and Sub-Contracts Lead

Triple J Pipelines (2019) Inc.
07.2020 - Current

Sub-Contract Specialist

Ovintiv (Formally Encana Corporation)
07.2017 - 06.2020

Store Manager

Money Mart Financial Services
09.2004 - 12.2016

High School Diploma -

South Peace Secondary

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Kassie Hayward