Kassandra Vasquez
Los Angeles
Summary
Enthusiastic and adaptable professional receptionist with exceptional multitasking abilities and writing skills. Works well as part of a team, and communicates promptly and thoroughly with staff and customers. Keeps a tight schedule and manages time in an organized, attentive manner.
Overview
9
9
years of professional experience
Work History
Front Desk Receptionist/Administrative Assistant
Law Offices of Edward Y. Lee
Koreatown
01.2024 - 09.2024
- Ensured effective telephone coverage by managing incoming calls, routing them appropriately, and taking messages.
- Maintained outgoing voicemail message to reflect current agency operational hours.
- Greeted and assisted visitors professionally while keeping an accurate visitor log.
- Prepared and processed all outgoing mail; sorted, stamped, and distributed incoming mail daily.
- Executed administrative tasks including filing, data entry, and document preparation in MS Office environment.
- Ordered and maintained office supplies, ensuring adequate stock for postage, kitchen, and cleaning needs.
- Recorded incoming checks, cash, and credit card transactions, forwarding information to relevant staff.
- Managed Outlook Calendar for conference rooms, scheduling events and maintaining attorney calendars.
- Performed basic bookkeeping duties such as tracking time billed by attorneys.
- Scheduled appointments with attorneys and other staff members.
- Assisted with administrative tasks such as filing documents, photocopying materials, preparing mailings, and faxing correspondence.
Office Manager/Warehouse Manager
Underground Sales, LLC
Rancho Cucamonga
07.2022 - 05.2023
- Processed incoming and outgoing mail, sorting, scanning, copying, and distributing to departments and team members.
- Established proficiency in Microsoft Office products including Word, Excel, PowerPoint, and Outlook.
- Maintained bookkeeping database in QuickBooks Online and updated spreadsheets as necessary.
- Entered financial information into company databases using bookkeeping software, ensuring accuracy of records.
- Managed inventory needs by tracking requirements, purchasing supplies, stocking items, and ordering materials.
- Prepared documents such as material release pick tickets and shipping labels for accurate routing.
- Coordinated multiple projects to ensure timely and budget-compliant completion.
- Ensured timely receipt of products from suppliers based on established procedures.
Project Manager
TN Connection INC
Los Angeles
08.2020 - 04.2022
- Coordinated with project management teams to monitor project statuses and requests for workflow efficiency.
- Facilitated kickoff meetings to confirm completion of creative briefs before production.
- Collaborated with cross-functional teams to manage production requirements and ensure brand compliance.
- Supervised post-production processes assigned to studio teams for quality assurance.
- Managed studio operations by enhancing standards, monitoring timelines, and supervising asset deliverables.
- Led color correction initiatives to maintain quality in partnership with creative team members.
- Edited Tier 3 projects, providing creative approval while liaising with project managers and photographers.
- Oversaw photography projects involving external vendors from both production and creative perspectives.
Assistant Lead Front Office Receptionist
Irene's Skintopia
Koreatown
09.2019 - 03.2020
- Promoted spa offerings, including treatments, services, and retail products.
- Maintained comprehensive knowledge of skin care and cosmetic products to address patient inquiries.
- Executed appointment scheduling, check-ins, check-outs, and cash handling procedures.
- Accurately managed appointment bookings, changes, and cancellations.
- Greeted all guests upon entry and exit to foster a welcoming atmosphere.
- Utilized Apple computers proficiently for daily operations.
- Provided timely and effective responses to patient requests to ensure satisfaction.
- Maintained a clean, safe, stocked, and organized work area throughout operations.
Assistant Administrator
Almost Nothing Inc
Los Angeles
12.2018 - 08.2019
- Answered phone inquiries and directed calls, providing essential company information.
- Executed clerical duties, maintained files, organized documents, and performed photocopying and faxing as needed.
- Assisted in planning company events, meetings, luncheons, and team-building activities.
- Prepared reports, presentations, and data to support departmental needs.
- Managed files, records, and correspondence for effective meeting organization.
- Typed documents, drafts, and reports with attention to detail.
- Coordinated schedules for meeting spaces and conference rooms to ensure availability.
- Oversaw mail deliveries and tracked packages to maintain efficient operations.
Cashier Supervisor
Smart And Final
Los Angeles
09.2015 - 11.2017
- Performed daily opening and closing procedures for the register area.
- Participated in weekly meetings to discuss upcoming promotions, initiatives, and strategies.
- Coordinated with other departments when additional support was needed during peak hours.
- Managed scheduling, payroll, and time off requests for team members.
- Maintained accurate records of all transactions, ensuring compliance with company policies and procedures.
- Created monthly reports summarizing sales figures, employee performance metrics, and other key business indicators.
- Supervised counting cash drawers and made bank deposits as part of store opening and closing procedures.
Education
High School Diploma -
Edward R. Roybal Learning Center
Los Angeles, CA06.2012
Skills
- Customer service
- Organizational skills
- Inventory management
- Data entry
- Microsoft Excel
- Microsoft Office
- Team building
- Communication skills
- Problem solving
- Teamwork
- Time management abilities
- Project management
Languages
Spanish
Limited
Timeline
Front Desk Receptionist/Administrative Assistant
Law Offices of Edward Y. Lee
01.2024 - 09.2024
Office Manager/Warehouse Manager
Underground Sales, LLC
07.2022 - 05.2023
Project Manager
TN Connection INC
08.2020 - 04.2022
Assistant Lead Front Office Receptionist
Irene's Skintopia
09.2019 - 03.2020
Assistant Administrator
Almost Nothing Inc
12.2018 - 08.2019
Cashier Supervisor
Smart And Final
09.2015 - 11.2017
High School Diploma -
Edward R. Roybal Learning Center
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