Karly Struck
Warman,SK
Summary
Driven and resourceful administrative professional with 15+ years of experience assisting with work of high-achieving executives. Successfully manages high-volume workloads in rapidly changing environments. Detailed-oriented with superb people-skills and the ability to form great working relationships with outside organizations. Very eager to learn and expand on my knowledge of physician recruitment.
Overview
19
19
years of professional experience
Work History
Executive Assistant
Saskatchewan Cancer Agency
02.2023 - Current
- Provide administrative support to the Vice President of Medical Services, Director of Medical Affairs & Physician Operations, Area Medical Director, Area Director of Quality, Safety and Disease Site Groups, and Director of Academics & Research
- Handle confidential and sensitive information with discretion and tact.
- Manage executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organize and coordinate confidential high level meetings.
- Take, transcribe, edit, and distribute meeting minutes.
- Process travel expenses and reimbursements for physician leadership team.
- Create and maintain physician invoicing, College of Medicine invoicing, and license renewals.
- Track physician employment contracts
- Use numerous types of software to prepare documents, reports, and presentations.
- Update and maintained confidential databases and records.
- Update spreadsheets and databases to track, analyze, and report on physician operations.
- Work with senior management to initiate new projects and assist in various processes.
- Coordinate events and worked on ad hoc projects.
- Apply for faculty appointment with the Collge of Medicine for physicians.
- Create casefiles for physicians applying for professorship promotion within the College of Medicine.
Clinical Administrative Assistant
Saskatchewan Cancer Agency
08.2008 - 02.2023
- Adhered to strict HIPAA guidelines to protect patient privacy.
- Provided prompt, polite and professional in-person and telephone customer service.
- Updated patient information for accurate electronic medical records.
- Prepared patient charts by gathering and organizing medical records ahead of appointments.
- Relayed care and medication advice to patients to relieve physicians.
- Scheduled patient appointments in respective doctors' calendars.
- Organized and maintained patient chart filing system to promote quick data finding for staff.
- Prepared and processed patient referrals and transfer requests.
- Registered and verified patient records before triage with most up-to-date information.
- Assisted with medical coding and billing tasks.
- Received, reviewed, and routed laboratory results to correct clinical staff members.
- Organized meetings and taking, transcribing, editing, and distributing meeting minutes.
- Project lead for onboarding of new physicians and staff
- Completed expense claim forms and reimbursement forms.
Child Caregiver Shift Lead (part-time)
Family Services Saskatoon
09.2008 - 09.2017
- Enforced rules and managed behavior through developmentally appropriate discipline.
- Monitored children's activities to verify safety and wellbeing.
- Responded to inquiries from parents and guardians.
- Assisted in potty training and toilet hygiene.
- Maintained effective schedule balance between rest periods, active play, and instruction.
- Observed play activities to identify positive behaviors and areas in need of improvement, implementing behavior redirection where appropriate.
- Provided support and advocacy for staff when issues arose.
- Reported to the Ministry of Social Services and Saskatoon Police Service when children exhibited signs of abuse.
Receptionist Manager
Dr. R.G. Houseman Dental Prof. Corp.
10.2004 - 08.2008
- Organized and updated databases, records and other information resources.
- Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
- Maintained primary relationship accountability for clients, overall servicing responsibility and client satisfaction to maximize profitability of client relationships.
- Created organized filing system to manage department documents.
- Compiled estimates of cost for patient’s dental work.
- Completed billing for patient visits.
- Oversaw accounts payable and receivable (handled roughly $100 - $4000 daily).
Education
Lean Improvement Leadership Training -
Saskatchewan Cancer Agency
Saskatoon08.2021
Diploma W/ Honors - Medical Administrative Assistant
Saskatoon Business College
Saskatoon06.2006
Skills
- Executive Support
- Project Oversight
- Presentation Development, Excel Spreadsheets, Scheduling and Database Management
- Strong Problem Solver, Resourceful
- Excellent Capacity to Retain New Things and Very Eager to Learn
- Meticulous Attention to Detail, Multitasking Abilities, Organizational Skills
- Client Relations
- Policy Enforcement
- Analytical Skills
Timeline
Executive Assistant
Saskatchewan Cancer Agency
02.2023 - Current
Child Caregiver Shift Lead (part-time)
Family Services Saskatoon
09.2008 - 09.2017
Clinical Administrative Assistant
Saskatchewan Cancer Agency
08.2008 - 02.2023
Receptionist Manager
Dr. R.G. Houseman Dental Prof. Corp.
10.2004 - 08.2008
Lean Improvement Leadership Training -
Saskatchewan Cancer Agency
Diploma W/ Honors - Medical Administrative Assistant
Saskatoon Business College
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