Summary
Overview
Work History
Education
Skills
Websites
Certification
Personal Information
Timeline
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Karlie Harris

Karlie Harris

Bookkeeper / Payroll Specialist
Camarillo

Summary

Results-driven bookkeeper, payroll specialist and office manager with over 15 years of experience in financial management and operations within the general contracting, manufacturing and non-profit sectors. Expertise in QuickBooks, payroll processing for 40+ employees, and managing office functions. Proven leadership in hiring, training, and supervising staff while consistently exceeding customer expectations.

Overview

15
15
years of professional experience
2
2
years of post-secondary education
2
2
Certifications

Work History

Bookkeeper/Payroll Specialist

Legacy Builders & Development, LLC
10.2022 - Current
  • Manage all financial transactions and maintain accurate records using QuickBooks software
  • Perform daily bookkeeping tasks, including recording sales and expenses, reconciling bank statements, and processing payroll for 40+ employees
  • Maintain confidentiality of sensitive financial information in accordance with company policies
  • Identify discrepancies or irregularities in financial records and resolve them promptly
  • Manage project budgets by tracking expenses, reviewing invoices, and negotiating contracts with suppliers/vendors
  • Coordinate with multiple subcontractors/vendors simultaneously, scheduling their activities through CRM system to ensure seamless workflow on construction sites
  • Process payroll for 40+ employees on a weekly basis, ensuring accurate and timely payment
  • Maintain employee records in compliance with company policies and legal requirements
  • Respond promptly to employee inquiries regarding payroll matters
  • Developed and implemented HR policies and procedures to ensure compliance with labor laws and regulations
  • Handle the full recruitment cycle, including sourcing candidates, conducting interviews, and making job offers
  • Manage all administrative tasks for a busy construction office, including scheduling appointments, coordinating meetings, and handling correspondence

Bookkeeper/Office Manager

Primordial Solutions / ABC Organics
02.2017 - 10.2022
  • Handled all daily invoicing, freight, phone calls, and meetings
  • Inputted customer orders in QuickBooks, created estimates and quotes for current and potential customers
  • Created PO's for raw materials and corresponded with vendors
  • Obtained and ensured we were current with state licenses, registrations, tonnage, and mills
  • Achieved OMRI Certification for company products
  • Created bills and invoices between both companies
  • Processed payroll for 20+ employees
  • Hired, managed, developed, and trained all new employees
  • Proven managerial experience supervising office and warehouse employees
  • Conduct daily routine office duties, while managing the CEO's schedule
  • Developed and maintained strong relationships with vendors to negotiate favorable payment terms and resolve billing discrepancies
  • Identified opportunities for cost savings through process optimization and alternative transportation modes
  • Conducted regular training sessions on safety procedures and best practices to ensure a safe working environment

Bookkeeper/Office Manager

So. Cal Diamonds
03.2010 - 02.2017
  • Created detailed agendas for events, including hotel reservations, meals, car rentals and airfare for over 16 families
  • Administered company documents and kept filing system organized and up to date
  • Prepared official business documents, including payroll, tax returns, financial invoices, etc. as necessary
  • Performed general office duties, data entry, filing, fielded phone calls
  • Administered yearly budget to manage office requirements and equipment

Education

Certified Public Bookkeeper (CPB) - Bookkeeping

National Association of Certified Public Bookkeepers
10-2022

Associates Degree - Liberal Studies

California State University Northridge
06.2004 - 06.2006

Skills

  • Payroll
  • Payroll administration
  • Data collection
  • Tax document preparation
  • Accounting and bookkeeping
  • Payroll liability and deductions
  • Accounts payable
  • Accounts receivable
  • General ledger accounting
  • Project management
  • Human resources
  • Organizational skills
  • POS
  • Operations management
  • Quickbooks
  • MS office expert
  • Teamwork and collaboration
  • Reliability
  • Time management
  • Effective communication

Certification

Certified Bookkeeper, NACPB, 10/01/22

Personal Information

Work Permit: Authorized to work in the US for any employer

Timeline

Bookkeeper/Payroll Specialist

Legacy Builders & Development, LLC
10.2022 - Current

Bookkeeper/Office Manager

Primordial Solutions / ABC Organics
02.2017 - 10.2022

Bookkeeper/Office Manager

So. Cal Diamonds
03.2010 - 02.2017

Associates Degree - Liberal Studies

California State University Northridge
06.2004 - 06.2006

Certified Public Bookkeeper (CPB) - Bookkeeping

National Association of Certified Public Bookkeepers

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Karlie HarrisBookkeeper / Payroll Specialist