Karen Shields

* Finance and office administration at Our Lady of the Assumption Catholic Primary School, North Strathfield.

* School Finance - accounts payable, accounts receivable, debt collection, budgeting and reporting. Credit card reconciliation and cash management.

Purchasing including cleaning supplies, stationery and all classroom supplies. Negotiating purchase of major assets and supply contracts.

* Administration - maintain student information for 420 students in the student information system (Compass). Perform twice yearly Government Census. School Newsletter production and distribution. Casual staff timesheet processing. Provide ongoing admin support to Principal, leadership and teaching staff. Daily management of busy office environment with front reception, student reception and sick bay, and teaching/leadership staff support.

* Facilities management - liaise with trades for ongoing repairs and maintenance of school facilities both emergency and scheduled. Point of contact for contractors including cleaners, school handyman, fire safety. Conduct site inductions and WHS reporting.

• School Finance Secretary at St William's Catholic Primary School, Grovely.
• Optimized accounts payable procedures, negotiating with vendors for favorable payment terms and ensuring timely remittance.
• Collaborated effectively with cross-functional teams, ensuring smooth communication regarding finance-related matters.
• Supported annual audit processes by gathering relevant documentation and addressing auditor inquiries promptly.
• Facilitated month-end closing procedures, accurately reconciling account balances in a timely manner.
• Enhanced budget management through regular monitoring of expenses and revenue, allowing for better allocation of resources.
• Assisted in the preparation of comprehensive financial reports, facilitating informed decision-making by senior management.
• Boosted efficiency in accounts receivable, diligently tracking invoices and following up on overdue payments.
• Assisted coworkers and staff members with special tasks on daily basis.
• Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.