Karen Mahoney
Grass Valley
Summary
Detail-oriented Accounts Payable Manager with extensive experience spanning from specialist to managerial roles, recognized for enhancing accuracy and efficiency in AP processes. Proven track record of collaborating effectively with co-workers and suppliers to streamline operations and reduce discrepancies. Core competencies include organizational skills, professionalism, and a strong ethical foundation, driving team success through a commitment to excellence.
Overview
24
24
years of professional experience
Work History
Senior Accounts Payable Specialist
Contract Position Thru Oliver James LLC
Remote
12.2022 - 03.2025
- Monitored incoming email for new invoices.
- Vouched invoices into Xero and MS Dynamics 365.
- Applied payments utilizing MS Dynamics 365.
- Tracked invoice approvals and maintained voucher information on Excel AP Aging spreadsheet.
- Maintained virtual copies of invoices and approvals.
- Research and resolve vendor discrepancies.
- Gathered W9 and banking information for new vendors.
- Confirmed banking, maintained vendor spreadsheet and set up vendor folders.
- Wrote procedures for Expense Report processing.
Senior Accounts Payable Specialist
The CBM Group, Inc.
Auburn
03.2016 - 06.2022
- Full cycle Accounts Payable processing for approximately 50 apartment complexes utilizing both Timberline and Yardi Voyager ERP systems.
- Perform weekly check run.
- Responsible for maintaining departmental recurring items, account reconciliations, training new staff, recommending new procedures.
- Wrote departmental policies and procedures.
- Wrote invoice submission instructions for new vendors.
- Responsible for collecting open credits on vendor statements, accurate vendor issue resolution, maintaining correct aged payables information.
- Responsible for the 2016, 2017, and 2018 1099 project for approximately 105 apartment complex companies.
Accounts Payable Specialist
Crispin Cider Company (Division of Miller-Coors)
Colfax
11.2014 - 12.2015
- Full cycle Accounts Payable including: receiving inventory into ERP (Peachtree), matching invoice quantity with received.
- Resolved inventory discrepancies, performed weekly check run, maintained files.
- Performed annual 1099 project.
Senior Accounts Payable Specialist
Zeltiq Aesthetics
Pleasanton
05.2013 - 10.2013
- Performed full cycle AP process including matching invoices with receiving & Purchase Orders, vouching invoices using SAP Business One, account reconciliations, performing weekly check run, resolved RNI issues.
- Developed and wrote Accounts Payable procedures, implemented improved departmental processes (developed Excel upload for recurring quarterly vouchers), recommended AP Best Practices.
Accounts Payable Manager
Orchard Supply Hardware
San Jose
08.2012 - 01.2013
- Utilizing Lawson 9.0, managed prompt processing of invoices (including EDI) for a staff of six AP Specialists within compliance of internal company controls to ensure vendors paid on a timely basis.
- Documented and implemented policies and procedures as per business plan, supervised monthly close, performed reconciliations, resolved detailed supplier issues, fostered positive workplace environment.
- Partnered with auditors to determine, develop, and implement SOX compliance controls and AP Best Practices.
- Evaluated department workflow.
- Developed and implemented improved workflow infrastructure and scanning processes, thereby reducing time consuming processing constraints.
- Member of team to interview and select new AP Specialists, oversee new hires training. Mentor staff for success.
Accounts Payable Supervisor
Novartis Vaccines & Diagnostics
Emeryville
12.2008 - 05.2010
- Oversaw day-to-day AP operations, including invoice scanning, managed staff of 7, processed approximately 5,000 invoices/month.
- Reviewed and approved all AP journal entries, uploads, and accruals.
- Conducted specialized research projects and assisted direct reports with resolving outstanding issues.
- Performed department month end close, prepared monthly AP reconciliations.
- Supervised, trained, developed, and motivated AP Specialists to provide the highest quality customer service.
- Ensured the timely processing of invoices and payments utilizing SAP.
- Prepared and delivered mid-year and year end performance reviews.
- Managed the escheatment process and 1099 reporting.
Regional TIME System Payroll Coordinator
Kaiser Permanente
Oakland
12.2007 - 09.2008
- Researched and resolved detailed Union and non-union, exempt, and hourly payroll issues utilizing PeopleSoft Payroll 8.4 and Kaiser Permanente developed software, TIME.
- Instructed new TIME (KP developed timekeeping system) approvers in a classroom setting.
- Monitored employee payroll information for integrity, resolve differences.
Accounts Payable Supervisor
Kaiser Permanente
Oakland
03.2007 - 12.2007
- Supervised day-to day activities of eight Union represented employees in a fast-paced environment.
- Liaison for process improvement between Purchasing, Property Accounting and AP.
- Created and maintained daily metrics spreadsheets (Excel) for management.
Accounts Payable Supervisor
Lawrence Berkeley National Laboratory
Berkeley
02.2005 - 03.2007
- Supervised day-to-day activities (including performance review) of four Union (CUE) represented A/P staff members in high volume dept. (approximately 5000 invoices per month).
- Focal point for A/P user acceptance testing and staff training for PeopleSoft Financials upgrade from 7.5 to 8.8.
- Liaison between Purchasing department and Accounts Payable to facilitate departmental mutual goals.
- Departmental resource for improved invoice processing and technical improvement.
- Responsible for annual 1099 creation and distribution, partnered with Payroll dept to ensure proper 1042 reporting.
- Responsible for daily domestic and international wire transfers.
Accounts Payable Manager
PMI Mortgage Insurance Co, Inc.
Walnut Creek
06.2001 - 01.2005
- Provided financial vision for the department by partnering with upper management to implement strategic goals and technologies.
- Managed day-to-day operations for A/P department including month-end closing, reporting and all facets of 1099 preparation and distribution.
- Processed travel (Concur), purchase card and corporate credit card invoices.
- Managed seven staff members to ensure insured timely processing and payment of invoices to suppliers.
- Oversaw 5 daily check runs, ensured all company wire transfers (domestic and foreign) were appropriately processed.
- Maintained internal controls including creation and implementation of new policies and procedures.
- Implemented Concur to process travel expenses.
- Responsible for timely processing and payment of purchase card and corporate credit card invoices.
- Member of implementation team for PeopleSoft 8.1 from Lawson in 2001, upgraded to PeopleSoft 8.4 in 2003.
Education
B.S. - Business Administration
California State University, Chico
Chico, CA05-1987
Skills
- Expense report management
- Financial reconciliation
- 1099 reporting
- Policy writing
- Performance tracking
- Electronic payments
- Internal controls
- Month-end closing
- Transaction coding
- Business ethics
- ERP systems proficiency
- Precision and accuracy
- Vendor management
- Timberline software
- Yardi Voyager
- Accounts payable analysis
- MS Dynamics 365
- Multitasking Abilities
- Invoice processing
- Xero software
Timeline
Senior Accounts Payable Specialist
Contract Position Thru Oliver James LLC
12.2022 - 03.2025
Senior Accounts Payable Specialist
The CBM Group, Inc.
03.2016 - 06.2022
Accounts Payable Specialist
Crispin Cider Company (Division of Miller-Coors)
11.2014 - 12.2015
Senior Accounts Payable Specialist
Zeltiq Aesthetics
05.2013 - 10.2013
Accounts Payable Manager
Orchard Supply Hardware
08.2012 - 01.2013
Accounts Payable Supervisor
Novartis Vaccines & Diagnostics
12.2008 - 05.2010
Regional TIME System Payroll Coordinator
Kaiser Permanente
12.2007 - 09.2008
Accounts Payable Supervisor
Kaiser Permanente
03.2007 - 12.2007
Accounts Payable Supervisor
Lawrence Berkeley National Laboratory
02.2005 - 03.2007
Accounts Payable Manager
PMI Mortgage Insurance Co, Inc.
06.2001 - 01.2005
B.S. - Business Administration
California State University, Chico
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