Kara Stout
Red Bluff
Summary
Dynamic Office Assistant Supervisor II at Tehama County with a proven track record in enhancing operational efficiency and fostering positive team environments. Skilled in data entry and customer service, I successfully streamlined processes, improved workflows, and supported financial operations, contributing to informed decision-making and a dedicated team atmosphere.
Overview
8
8
years of professional experience
Work History
Office Assistant Supervisor II
Tehama County
11.2022 - Current
- Coordinated office activities and communications to support daily operations.
- Managed scheduling and appointment logistics for multiple departments and clients.
- Assisted in preparing reports and documentation for departmental meetings.
- Streamlined and created processes, improving efficiency by implementing organized structures.
- Notary Public for County Agencies
- Supported onboarding processes by organizing training materials and schedules for new hires.
- Researched and implemented process improvements to optimize administrative workflows.
- Maintained confidentiality in handling sensitive information while performing administrative tasks.
- Assisted in preparation of reports and presentations, which contributed to informed decision-making processes.
- Supported financial operations, processing invoices and payments, contributing to timely and accurate financial reporting.
- Fostered positive work environment, coordinating team-building activities and maintaining clean and organized office space.
- Facilitated better customer service by promptly addressing inquiries and concerns via phone and email.
Wraparound Family Partner
Tehama County
09.2021 - 11.2022
- Facilitated communication between families and service providers to enhance support networks.
- Collaborated with multidisciplinary teams to develop individualized service plans for families.
- Provided training and resources to families, promoting self-advocacy and empowerment in service navigation.
- Conducted assessments to identify family needs and connect them with appropriate community resources.
Office Assistant III
Tehama County
09.2019 - 09.2021
- Managed office correspondence and communication to enhance departmental efficiency.
- Maintained accurate filing systems and documentation for easy retrieval and compliance.
- Assisted in budget tracking and financial reporting to support fiscal responsibility.
- Supported executive staff with well-prepared reports, presentations, and meeting materials.
- Input data into spreadsheets and databases.
- Contributed to a positive work environment by fostering open communication among colleagues.
- Increased customer satisfaction by providing professional and courteous front desk support.
- Prepared and edited documents to produce precise, accurate and professional communication.
- Achieved high levels of accuracy in data entry tasks while adhering to strict deadlines.
- Purchased and maintained office supplies.
- Trained all incoming Office Assistants.
Office Assistant II
Tehama County
03.2018 - 09.2019
- Assisted in preparing reports and documentation for departmental projects and initiatives.
- Monitored office supplies inventory, ordering materials as needed to maintain operational efficiency.
- Enhanced office efficiency by managing schedules, organizing files, and maintaining a clean workspace.
- Facilitated smooth operations by efficiently handling incoming mail, phone calls, and visitor inquiries.
- Expedited document processing with accurate data entry and timely filing.
- Improved data accuracy, entering and updating records in database with keen eye for detail.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
Education
Associate of Science - Human Services
Shasta College
Redding, CA06-2024
Associate of Science - Social Science
Shasta College
Redding, CA06-2024
Skills
- Positive attitude
- Time management
- Data entry
- Customer service
- Dedicated team player
- Office administration
- Office management
- Excel spreadsheets
- Professional and mature
- Strong problem solver
- Front office management
- Document management
- Scheduling
- Documentation and reporting
- Valid Driver's license
Timeline
Office Assistant Supervisor II
Tehama County
11.2022 - Current
Wraparound Family Partner
Tehama County
09.2021 - 11.2022
Office Assistant III
Tehama County
09.2019 - 09.2021
Office Assistant II
Tehama County
03.2018 - 09.2019
Associate of Science - Human Services
Shasta College
Associate of Science - Social Science
Shasta College