Summary
Overview
Work History
Education
Skills
Accomplishments
Certification
Timeline
Generic

Kanwalpreet Kaur

HR & Admin Assistant
Brampton,ON

Summary

A highly motivated and results-driven MBA professional with 7 years of diverse experience as an HR & Admin Assistant across Aviation, Pharmaceutical, and Manufacturing industries in India, Australia, and Canada. Expertise in streamlining HR operations, enhancing administrative processes, and fostering a positive work culture in multinational environments. Skilled in employee relations, recruitment, payroll management, and compliance across different regulatory frameworks. Proven ability to manage office operations, coordinate HR functions, and maintain accurate employee records while supporting organizational goals. Adept at working in cross-cultural teams, handling diverse administrative responsibilities, and ensuring smooth day-to-day business operations. Passionate about leveraging industry knowledge and global experience to contribute to organizational growth and employee satisfaction.

Overview

10
10
years of professional experience
5
5
years of post-secondary education
1
1
Certification
3
3
Languages

Work History

HR Admin

Prima Decorative Hardware Inc.
Mississauga, Ontario
04.2023 - Current
  • Updated HR database with new employee information, changes in benefits, and other details.
  • Prepared new hire letters, employee contracts, and corporate policies.
  • Invoicing and procurement responsibility.
  • Handled on-boarding process for newly hired employees, which included distribution of all paperwork.
  • Managed payroll and timekeeping to track hours and accurately pay employees.
  • Assist with assorted office duties including record-keeping, filing, preparation of mass mailings to Shareholders,answering telephone calls, and other projects as assigned.
  • Prepare correspondence, agreements, letters, and acknowledgements to Dealers, lenders, solicitors, and other appropriate stakeholders.
  • Track responses for completion.
  • Maintain department files by ensuring proper setup of electronic Dealer Documents. Scan applications and security reports using consistent naming conventions.
  • Manage the submission of Dealer financial statements and provide monthly reporting.
  • To generate invoices, statement, delivery order, purchase order by the help of quick books
  • Maintain and update the stock register.
  • Maintain stock of Amazon weekly.

Admin Assistant

Contract Manufacturing and Packaging Services Pty
Sydney, Australia
10.2021 - 12.2022
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
  • Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
  • Responsible for pulling data to complete annual reporting.
  • Supervising and coordinating overall administrative activities, communication, and events.
  • Plans, coordinate and set up for company events, whether in house or external.
  • Responsible for the facilities day-to-day operations.
  • Work with outside vendors as needed.
  • Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities.
  • Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
  • Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
  • Maintained inventory of office supplies and placed orders.
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • To order supplies and maintain service of facilities and equipment for the Directorate.
  • Places orders and maintaining inventory for additional drugs (medical raw material ) as directed by the pharmacist.

Warehouse Assistant

Soulara Pty Ltd.
Sydney, Australia
04.2021 - 10.2021
  • Prepared orders for shipment by picking, packing, and labeling merchandise.
  • Maintained clean workspace consistently; keeping aisles clear from obstructions promoting workplace safety.
  • Received and processed incoming stock to keep inventory levels accurate and up-to-date.
  • Operating packaging machines.
  • Help in managing warehouse, inventory as a part of supply chain staff.
  • Checking & ensuring excellent quality of products.
  • Preparing finished products for shipping.
  • Increased accuracy in order fulfillment through diligent attention to detail and double-checking of product information.
  • Contributed to smooth operations by assisting with the accurate receipt, storage, and dispatch of goods.
  • Reduced shipment errors, meticulously verifying items against order sheets before dispatch.

Senior Executive – Learning and Development

Air India SATS Airport Services Pvt Ltd.
New Delhi, India
07.2016 - 01.2020
  • Covered more than 10,000 employees in one year for Aviation Security Awareness training (Airport Entry Pass).
  • Coordinating with different agencies for aviation trainings like GMR, Vistara, Air India, Air India Express, Air Asia X, Emirates, Singapore airlines, Flynas, LOT Polish, Mahan Air, All Nippon, Malaysian Airlines.
  • Design and develop training programs and materials tailored to address identified needs. This may include creating
  • Presentations, handouts, e-learning modules, and other training resources.
  • Coordinate and deliver training sessions to employees, both in-person and through virtual platforms.
  • Ensure that training sessions are engaging, interactive, and aligned with adult learning principles.
  • Providing Grooming training to new as well as existing employees (Passenger, RAMP, Baggage, and Cargo Services).
  • Participated in various audits to ensure 100% compliance for Airlines, DGCA, ISO, Quality, Safety, and ISAGO audits.
  • Handle logistical aspects of training programs, such as scheduling training sessions, reserving training venues, arranging equipment, and coordinating participant registrations.
  • Maintain accurate training records and documentation, including attendance records, training completion certificates, and compliance documentation.
  • Keep abreast of industry trends, best practices, and emerging technologies in learning and development.
  • Apply new methodologies and technologies to enhance training effectiveness and efficiency.
  • Streamlined customer service protocols, significantly improving response times and customer satisfaction ratings.
  • Evaluated employee performance and conveyed constructive feedback to improve skills.

Background Verification Specialist

Authbridge Research Services
New Delhi, India
04.2015 - 04.2016
  • Maintained a high level of professionalism when interacting with external parties during the verification process.
  • Verified client information by analyzing existing evidence on file.
  • Upheld company reputation for integrity by consistently applying ethical standards during all stages of the verification process.
  • Provided clear explanations of complex processes to clients, ensuring their understanding and satisfaction with our services.
  • Perform comprehensive background checks on individuals, which may include verifying employment history, education credentials, professional licenses, certifications, criminal records, credit history, and references.
  • Utilize various methods and sources to gather information, such as public records, online databases, social media platforms, and direct contact with relevant institutions and individuals.
  • Conduct interviews and follow-up inquiries to validate information obtained.
  • Ensure compliance with applicable laws, regulations, and company policies throughout the background verification process.
  • Adhere to data privacy and confidentiality protocols to protect sensitive information.
  • Maintain accurate and organized records of background verification activities, ensuring that all information is properly documented and securely stored.
  • Communicate professionally and effectively with individuals undergoing background checks, ensuring confidentiality, and providing clear instructions or explanations when required.
  • Reduced errors in documentation by thoroughly cross-checking data against established parameters.
  • Adhered to strict deadlines for completing verifications, ensuring prompt delivery of results to clients.
  • Developed thorough understanding of job requirements and qualifications to steer recruitment efforts toward appropriate job profiles.

Education

MBA - Human Resources Management

INDRAPRASTHA UNIVERSITY
New Delhi, India
07.2012 - 12.2014

Bachelors of Computer Applications - Computers

INDRAPRASTHA UNIVERSITY
New Delhi, India
06.2008 - 05.2011

Skills

  • Staff Documentation Oversight

  • Human Resource Administration

  • Event Planning and Logistics

  • Workplace Engagement

  • Work History Validation

  • Employee Orientation

  • Payroll Processing Coordination

  • Background checks

  • Skilled in Microsoft Office Applications

  • Strong Verbal Skills

  • Strategic Scheduling Skills

  • Feedback gathering

  • Training facilitation

  • Efficient Calendar Coordination

  • Travel arrangements

  • Collaborative Meeting Coordination

Accomplishments


  • Honored as employee of the month by Air India SATS in Dec 2018.
  • Achieved debutant award by Authbridge services in Jan 2015

Certification

Certified Grooming trainer.

Timeline

HR Admin

Prima Decorative Hardware Inc.
04.2023 - Current

Admin Assistant

Contract Manufacturing and Packaging Services Pty
10.2021 - 12.2022

Warehouse Assistant

Soulara Pty Ltd.
04.2021 - 10.2021

Certified Grooming trainer.

09-2018

Senior Executive – Learning and Development

Air India SATS Airport Services Pvt Ltd.
07.2016 - 01.2020

Background Verification Specialist

Authbridge Research Services
04.2015 - 04.2016

MBA - Human Resources Management

INDRAPRASTHA UNIVERSITY
07.2012 - 12.2014

Bachelors of Computer Applications - Computers

INDRAPRASTHA UNIVERSITY
06.2008 - 05.2011

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Kanwalpreet KaurHR & Admin Assistant