Kanisha Shah
Toronto
Summary
Self-motivated Administrative Assistant brings proven leadership, organizational and customer relations skills. Independently solves problems and keeps teams on task to handle diverse business requirements. History retaining clients and talented staff.
Overview
3
3
years of professional experience
Work History
Facility Services Administrator-TTC
Equans Services Inc
11.2023 - Current
- Perform administrative duties related to the facilities maintenance operation including but not limited to; tracking and follow up of all preventive and corrective maintenance and ensuring all operational service reports, records, and documents are received and filed in an organized manner,photocopying, minute taking, memo/documentation creation, committee support, presentation and report development.
- Ensures the timely processing of accounts payable invoices, purchase orders, cheque requisitions, create and issue purchase orders, verify and process supplier invoices, resolve expense discrepancies,distribution of payments and the maintaining of program budgets and financial records.
- Provide procurement support to teams.
- Assist the FM in developing and producing all contractual periodic reporting.
- Manage the administrative duties relevant to all out-of-scope work.
- Manage the start to finish process of all service requests in a CMMS system
- Monitor all service events to ensure relevant KPI’s are met
- Assist the FM in the development of annual budgets as well as tracking and reporting of all monthly expenses
- Ensure all SOPs, checklists and inspection forms are updated and available to maintenance staff
- Monitor and maintain adequate stock of all consumables relating to the maintenance operation
- Ensure all health, safety, and security procedures are adhered to and all related records are current and filed
Administrative Assistant
Reliable AOC
10.2021 - 09.2023
- Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Facilitated collaboration within the team by organizing regular meetings, maintaining meeting minutes, and tracking project progress.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
Imaging Production Specialist
Iron Mountain Records Management
04.2021 - 08.2021
- Organized work to meet demanding production goals.
- Organized and prepared workstations and materials needed for operations to maximize productivity.
- Used problem-solving and issue-resolution skills to promptly and successfully address production problems.
- Maintaining the record index for each system.
- Inserting documents into the appropriate record.
- Sorting and preparing hard copy records for scanning document preparation.
- Assuring a quality image.
Education
Post-Degree Certificate - International Business Management
Fanshawe College of Applied Arts And Technology
London, ON08.2021
Post-Degree Certificate - Banking And Insurance
Gujarat University
India06.2020
BBA - Business Administration
Gujarat University
India09.2017
Skills
- Schedule Coordination
- Presentation Creation
- Information Management
- Policy Writing
- Office Administration
- Financial Oversight
- Executive Support
- Customer Service
Languages
English
Native or Bilingual
Gujarati
Native or Bilingual
Hindi
Native or Bilingual
Additional Information
- MS Office
- D365
- ShareDrive
- G Suite
- GoogleDrive
- Computer skills
- Software related to invoices like Exflow
- Quickbooks
Timeline
Facility Services Administrator-TTC
Equans Services Inc
11.2023 - Current
Administrative Assistant
Reliable AOC
10.2021 - 09.2023
Imaging Production Specialist
Iron Mountain Records Management
04.2021 - 08.2021
Post-Degree Certificate - International Business Management
Fanshawe College of Applied Arts And Technology
Post-Degree Certificate - Banking And Insurance
Gujarat University
BBA - Business Administration
Gujarat University
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