Kanika Saxena
Calgary,AB
Summary
Detail-oriented Office Administrator with extensive experience in optimizing business operations and enhancing process efficiency. Proven ability to multitask and solve problems effectively in high-pressure environments. Demonstrated leadership in improving workflows and fostering team collaboration, contributing to overall organizational success.
Overview
9
9
years of professional experience
Work History
Lunch Supervisor
Calgary Board of Education
Calgary, Canada
09.2024 - Current
- Set up lunch break and food service areas efficiently.
- Created a welcoming and safe lunch atmosphere for students.
- Facilitated education support classes.
- Supervised students on playground through observation and monitoring, keeping close physical proximity.
- Educated students about healthy eating habits through interactive activities.
- Maintained adequate levels of linens, trays, and silverware items for customers and performed washing and sanitation.
- Maintained tools, equipment and surfaces in clean, neat and working order.
- Intervened to prevent inappropriate behavior, reporting major behavior issues on office referral form.
Office Administrator
Oui-K-Tree
, Canada
01.2024 - Current
- Answering a broad range of questions to support both prospective students and office staff.
- Managing confidential records, including files, spreadsheets, and databases, in both cloud and physical formats.
- Facilitating students' onboarding process by being the first point of contact and guiding them towards the best possible course according to their interests, level, and career goals.
- Organizing meetings, drafting agendas, following up on documents, and providing technical support for presentations.
- Monitoring website updates, ensuring content accuracy, and relevance.
- Documenting office inventory, placing orders, and following up with vendors.
- Using QuickBooks for accurate maintenance of financial records and entries.
- Creating and managing budgets for travel, training, and team-building activities.
- Reviewing documents and obtaining additional information to complete accurate paperwork, and avoid delays.
- Composing correspondence, such as letters, emails, reports, and other documents.
Office Administrator
Cambridge School
Delhi, India
04.2018 - 12.2023
- First point of contact for inter- and intra-departmental communication.
- Provided administrative support to the Principal by preparing and accepting confidential correspondence on her behalf, classifying, and maintaining official records and documents.
- Maintained office supplies and controlled the inventory of office equipment, including placing purchase orders.
- Answered incoming calls in a professional manner, directed callers to appropriate personnel or department, or took messages as needed.
- Undertook meeting preparations, including the preparation of agendas and taking detailed minutes.
- Assembled data and prepared operating budgets for the campus.
- Coordinated various office services, including admissions, accommodation, site maintenance, asset disposal, and security services.
- Used specialized accounting software to debit, credit and total accounts on computer spreadsheets and databases.
- Performed clerical duties such as photocopying, faxing and scanning documents.
- Prepared special reports by collecting, analyzing and summarizing information from various sources.
- Negotiated contracts with vendors to secure favorable terms and pricing.
- Greeted visitors warmly, handled inquiries, and provided general information about the campus.
- Delegated work to staff, setting priorities and goals.
- Interviewed prospective employees and provided input to HR on hiring decisions.
- Filtered emails based on importance, and escalated issues to the Principal.
Office Assistant
Cambridge Primary School
India
08.2015 - 07.2016
- Collected, counted and disbursed money to complete basic bookkeeping and banking transactions.
- Collected and entered payment data into system, maintaining complete confidentiality and accuracy.
- Answered incoming calls in a professional manner and directed callers to the appropriate personnel.
- Provided administrative support to staff members, including copying and scanning documents, filing paperwork, and ordering supplies.
- Processed and prepared government forms and expense reports.
- Communicated with customers, employees and vendors to answer questions and address complaints.
- Ordered office supplies and managed inventory to ensure a well-stocked office.
Education
DELF-B2 - Teaching French As A Second Or Foreign Language
Alliance Francaise
India04-2024
MBA - Accounting And Finance
SYMBIOSIS
INDIA07-2012
CA-Intermediate - Finance
Institute of Chartered Accountants of India
India05-2010
Bachelor of Commerce - Accounting
DELHI UNIVERSITY
INDIA05-2008
Skills
- Verbal and written communication
- Problem-solving
- Ethics-focused
- Administrative support
- Document management
- Database entry
- Planning events
- QuickBooks expertise
- Customer relationship management (CRM)
- Calendar management
- Schedule and calendar management
- Expert in Office 365, Google Sheets, and Outlook
Languages
French
Native/ Bilingual
English
Native/ Bilingual
Hindi
Native/ Bilingual
Volunteer Work
- Volunteered with the Times of India and helped underprivileged children with their studies especially in subjects such as English & Math
- Volunteered with an NGO to provide emotional & physical support to elderly people living in shelters and old-age homes
- Baby-sitting our furry friends
References
References available upon request.
Timeline
Lunch Supervisor
Calgary Board of Education
09.2024 - Current
Office Administrator
Oui-K-Tree
01.2024 - Current
Office Administrator
Cambridge School
04.2018 - 12.2023
Office Assistant
Cambridge Primary School
08.2015 - 07.2016
DELF-B2 - Teaching French As A Second Or Foreign Language
Alliance Francaise
MBA - Accounting And Finance
SYMBIOSIS
CA-Intermediate - Finance
Institute of Chartered Accountants of India
Bachelor of Commerce - Accounting
DELHI UNIVERSITY
Similar Profiles
Christian CorujoChristian Corujo
Substitute Teacher at CALGARY BOARD OF EDUCATION & CALGARY CATHOLIC SCHOOL DISTRICTSubstitute Teacher at CALGARY BOARD OF EDUCATION & CALGARY CATHOLIC SCHOOL DISTRICT
Danielle MageeDanielle Magee
Teacher at Calgary Board of EducationTeacher at Calgary Board of Education
Kimberley SpillerKimberley Spiller
Teacher at Calgary Board of EducationTeacher at Calgary Board of Education