Kalena Guimary
Lomita
Summary
Seeking a Human Resources Management position to expand my learnings, knowledge, and skills, while making a significant contribution to the success of the company.
Overview
13
13
years of professional experience
Work History
Manager of Administration and Human Resources
Pacific Harbor Line
01.2021 - Current
- FMLA List on who's out and who has an active certification.
- Updating PHL Weekly Average Report weekly.
- Credit Card Statements
- Man, Hour Monthly Reports
- FMLA Process (on who Qualifies and meets the 1250 Hours in a rolling 12-month period, FMLA days taken in a rolling 12-month period (Reports to Run), & Return of Medical Cert), then Approval Process
- Employees Out (OOS, Military, LOA FMLA ADA Etc.)
- FMLA Request Forms
- Donations/ Sponsorships
- COS Forms
- Onboarding/New Hire Process
- Employees Termination / Resignation (Final check, Employees notice relationship form, exit interview, collecting company belongings)
- Company Benefits
- Recruiting/Attending Job Fairs
- General Administrative Responsibilities - Provides Admin support to the PHL office, Management staff, & various PHL departments as assigned.
- Provide help with the billing process (Accounting-Account Payables)
- Serves as PHL point of contact for legal issues.
- General Human Resource Responsibilities – Manages the employee benefits functions for union and nonunion employees serves as benefits point of contact for PHL employees.
- Manages the PHL FMLA and ADA Leave of absence processes gathering all required documentation.
- Coordinates return to work procedure with ARH medical. ARH CMO and ARH HR director.
- Manages HR communications including bulletin boards, all employee memo distribution etc.
- Manages safety incident record keeping process.
- Manages and overlooks Payroll process through UKG Ready
- Serves as PHL point of contact with ARH medical services regarding pre-employment, injury, and return to work medical matters.
- Provide help with the billing process (Accounting)
- Company Vehicles
- Payroll Audits
- Unit Train Billing Audits
- DER-Designated Employer Representative-Focuses on equipping individuals with the knowledge and skills to effectively manage a company’s drug and alcohol testing program, ensuring compliance with DOT regulations, and record keeping.
Assistant Manager of Administration & HR
Pacific Harbor Line
01.2015 - 01.2021
- Assisting the Manager of Administration and HR
- Assisting Employees with daily requests and Customer Service
- Payroll Timekeeping in Kronos Payroll/Personnel System
- Managing payroll as a primary duty, including timekeeping, absence management, payroll support forms such W2’s, Change of Status Forms, Payroll request forms
- General Account Receivables and Account Payables which includes coding, scanning of invoices, transmittals to ARH Chicago office
- Support of hiring, return of duty, and termination processes
- Intermodal Monthly Billing
- Database management
- Support of record keeping and reporting to federal and state local agencies
- Management of controlled equipage of company vehicles, radios, company cell phones, PPE
- EPSL/FMLA/FMLA Baby Bonding Requests
Customer Account Service Representative
Gordon Laboratories
01.2012 - 01.2015
- Managing on time delivery and open orders for customer accounts by recording accurate account information
- Resolves problems by clarifying the customer's complaint; determining the cause of the problem; selecting and explaining the best solution to solve the problem; expediting correction or adjustment; following up to ensure resolution
- Contributes to team efforts by accomplishing related results as needed
- Raw Materials, Components, & Maintenance Operations Buyer (2014-2015)
- Generation of Material Planning Requirement (MRP) for raw materials, and components to see new demands for ordering.
- Negotiations on price increases from numerous suppliers.
- Working with the purchasing department to implement and demonstrate compliances with corporate purchasing strategies.
- Manage supplier contracts, perform supplier evaluations, and implement corrective actions
- Responsible for meeting performance targets.
- Responsible for purchasing strategies, projects and action plans through the identification of dependable and competitive suppliers.
- Obtain and maintain a relevant excellent professional knowledge using various external and internal resources.
- Creation of Purchase Orders
- Maintenance Operations Junior Buyer (2013)
- After receipt of a requisition to purchase a MRO item, determines best source to purchase items as requested.
- Purchase materials for assigned facility.
- Periodically reviews, updates, and maintains quotes to establish the best source for procurement of standard repetitive MRO items.
- Request Samples upon receiving quotations for better quality.
- Manage supplier relationships for quality, returns, service, and on time delivery.
- Perform other duties as assigned.
- Purchasing Clerk (2012)
- Follows up on confirmation of purchase orders for raw material and components, if not received within 24hours
- Place orders for MRO (Maintenance Repair and Operations) which represents all parts of a manufacturing process either online or over the phone with existing suppliers
- Match the confirmations with original purchase orders
- Update status in MAS90
- Process payment request for orders requiring Cash In Advance (CIA) or Cash On Delivery (COD)
- Interact with suppliers in case of delay in delivery of supplies, receipt of damaged or incorrect quantity of goods
- Request missing Certificate of Analysis (C of A) from the vendors
- Maintain a filing system in the department and updating records when required
- Follow up on payments of overdue invoices with Accounts payable causing credit holds.
- Perform Clerical tasks like answering phones, making photocopies and sending faxes
- Work on special projects as requested by the upper management
- Organization skills, effective communication abilities and knowledge of software like Word processors, Excel spreadsheets, databases and email.
- Great communication Skills to deal with people internal to the company, as well as with suppliers, shipping agents and courier companies.
Education
Certificate Program - Human Resources Management
California State University Long Beach
Long Beach, Ca01.2021
General Studies
Los Angeles Harbor College
Wilmington, Ca05.2025
Supply Chain Fundamentals and Supply Chain Management
Cal State Dominguez Hills
Carson, Ca01.2014
Licensed Pharmaceutical Technician - undefined
SCROC- So. Cal Regional Occupational Center
Torrance, Ca01.2011
General Studies
El Camino College
Torrance, Ca01.2009
High School diploma - undefined
Mary Star of the Sea Catholic H.S.
San Pedro, Ca01.2007
Skills
- Ability to make others feel comfortable and important
- Friendly, outgoing and responsive personality, people person
- Ambitious, reliable, patient, and hard-working
- Effective in multi-tasking and achieving tasks within a specific time and budget
- Vast knowledge and experience in all Microsoft applications
- Excellent interpersonal communication skills and phone etiquette
- Dedicated to work hard for my position, I learn quickly and act responsive to hands on experience
- Mas90 skills
- Microsoft/Excel oriented
- Kronos/ UKG Payroll System
Timeline
Manager of Administration and Human Resources
Pacific Harbor Line
01.2021 - Current
Assistant Manager of Administration & HR
Pacific Harbor Line
01.2015 - 01.2021
Customer Account Service Representative
Gordon Laboratories
01.2012 - 01.2015
General Studies
Los Angeles Harbor College
Supply Chain Fundamentals and Supply Chain Management
Cal State Dominguez Hills
Licensed Pharmaceutical Technician - undefined
SCROC- So. Cal Regional Occupational Center
General Studies
El Camino College
High School diploma - undefined
Mary Star of the Sea Catholic H.S.
Certificate Program - Human Resources Management
California State University Long Beach
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