Overview
Work History
Education
Skills
Websites
Timeline
Generic

Kaitlyn Souza

San Diego

Overview

10
10
years of professional experience

Work History

Executive Administrator, Project Engineer

Total Facility Solutions
03.2024 - 05.2025
  • -Organized and executed bid packages valued at $30M+, ensuring compliance and thorough preparation.
  • -Led weekly new hire orientation, managed employee terminations, and processed wage class changes.
  • -Administered payroll through LCPTracker and processed data spreadsheets with incentive compensation.
  • -Worked closely with project managers to prepare and submit purchase requisitions and subcontractor requests for new and ongoing projects.
  • -Coordinated company events and team outings while adhering to budget guidelines.

E-Commerce Director

LhasaDox Apparel
06.2020 - 02.2024
  • -Designed and executive targeted advertising campaigns using various design platforms, optimizing ad placements to drive website traffic and increase sales.
  • -Managed vendor relations to enhance product offerings to ensure a diverse and up-to-date inventory.
  • -Led data analysis and integrated the newest technologies for abandoned cart recovery, email marketing, and promotional campaigns to maximize revenue growth.

Office Administrator, Executive Assistant

WSP USA
01.2023 - 07.2023
  • -Authorized and processed weekly payroll and expense report transactions in a timely and accurate manner.
  • -Coordinated and managed vendor relations, and processed invoices.
  • -Led new hire onboarding processes and managed employee documentation through Equifax for accurate and compliant records.
  • -Arranged catering services and events for team meetings, arranged travel and event attendance for executives.
  • (Contract/ Temporary)

Senior Office Administrator

Taylor Jane Construction
08.2019 - 12.2022
  • -Executed contract drafting and distribution, as well as the completion of bid forms and requisite bonds.
  • -Collaborated with traffic control and construction personnel to ensure prompt project execution.
  • -Worked directly with the CEO to run daily errands and assist when necessary.
  • -Initiated proactive vendor engagement to facilitate invoice collection, product drop off, and created business accounts within those vendors.
  • -Coordinated employee travel arrangements for rental cars, Airbnbs, and hotels.

Office Manager, Executive Assistant

Louisa’s Place Restaurant
06.2015 - 07.2019
  • -Oversaw vendor management to ensure a consistent supply of necessary resources for both the restaurant and office operations.
  • -Responsible for recruiting, open enrollment for benefit packages, and terminations.
  • -Scheduled and executed company events to maintain a happy and close knit staff.
  • -Maintained and managed the company’s social media presence, actively running promotions and advertising hiring events.
  • -Reported to the CEO of the company and assisted with travel coordination, appointment setting, and personal errands.

Education

Bachelor’s Degree - Business Administration

California Polytechnic
San Luis Obispo, CA

Skills

  • Microsoft/ Apple technology
  • Google Suite
  • Talent Acquisition
  • Payroll software
  • Project coordination
  • Marketing strategy
  • Concur
  • Oracle
  • CMiC

Timeline

Executive Administrator, Project Engineer

Total Facility Solutions
03.2024 - 05.2025

Office Administrator, Executive Assistant

WSP USA
01.2023 - 07.2023

E-Commerce Director

LhasaDox Apparel
06.2020 - 02.2024

Senior Office Administrator

Taylor Jane Construction
08.2019 - 12.2022

Office Manager, Executive Assistant

Louisa’s Place Restaurant
06.2015 - 07.2019

Bachelor’s Degree - Business Administration

California Polytechnic

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Kaitlyn Souza