Kaitlyn Souza
San Diego
Overview
10
10
years of professional experience
Work History
Executive Administrator, Project Engineer
Total Facility Solutions
03.2024 - 05.2025
- -Organized and executed bid packages valued at $30M+, ensuring compliance and thorough preparation.
- -Led weekly new hire orientation, managed employee terminations, and processed wage class changes.
- -Administered payroll through LCPTracker and processed data spreadsheets with incentive compensation.
- -Worked closely with project managers to prepare and submit purchase requisitions and subcontractor requests for new and ongoing projects.
- -Coordinated company events and team outings while adhering to budget guidelines.
E-Commerce Director
LhasaDox Apparel
06.2020 - 02.2024
- -Designed and executive targeted advertising campaigns using various design platforms, optimizing ad placements to drive website traffic and increase sales.
- -Managed vendor relations to enhance product offerings to ensure a diverse and up-to-date inventory.
- -Led data analysis and integrated the newest technologies for abandoned cart recovery, email marketing, and promotional campaigns to maximize revenue growth.
Office Administrator, Executive Assistant
WSP USA
01.2023 - 07.2023
- -Authorized and processed weekly payroll and expense report transactions in a timely and accurate manner.
- -Coordinated and managed vendor relations, and processed invoices.
- -Led new hire onboarding processes and managed employee documentation through Equifax for accurate and compliant records.
- -Arranged catering services and events for team meetings, arranged travel and event attendance for executives.
- (Contract/ Temporary)
Senior Office Administrator
Taylor Jane Construction
08.2019 - 12.2022
- -Executed contract drafting and distribution, as well as the completion of bid forms and requisite bonds.
- -Collaborated with traffic control and construction personnel to ensure prompt project execution.
- -Worked directly with the CEO to run daily errands and assist when necessary.
- -Initiated proactive vendor engagement to facilitate invoice collection, product drop off, and created business accounts within those vendors.
- -Coordinated employee travel arrangements for rental cars, Airbnbs, and hotels.
Office Manager, Executive Assistant
Louisa’s Place Restaurant
06.2015 - 07.2019
- -Oversaw vendor management to ensure a consistent supply of necessary resources for both the restaurant and office operations.
- -Responsible for recruiting, open enrollment for benefit packages, and terminations.
- -Scheduled and executed company events to maintain a happy and close knit staff.
- -Maintained and managed the company’s social media presence, actively running promotions and advertising hiring events.
- -Reported to the CEO of the company and assisted with travel coordination, appointment setting, and personal errands.
Education
Bachelor’s Degree - Business Administration
California Polytechnic
San Luis Obispo, CASkills
- Microsoft/ Apple technology
- Google Suite
- Talent Acquisition
- Payroll software
- Project coordination
- Marketing strategy
- Concur
- Oracle
- CMiC
Websites
Timeline
Executive Administrator, Project Engineer
Total Facility Solutions
03.2024 - 05.2025
Office Administrator, Executive Assistant
WSP USA
01.2023 - 07.2023
E-Commerce Director
LhasaDox Apparel
06.2020 - 02.2024
Senior Office Administrator
Taylor Jane Construction
08.2019 - 12.2022
Office Manager, Executive Assistant
Louisa’s Place Restaurant
06.2015 - 07.2019
Bachelor’s Degree - Business Administration
California Polytechnic