Kaitlyn Brooks
Clovis
Summary
Dynamic professional with extensive experience as a Transaction Coordinator at Berkshire Hathaway, excelling in client relationship building and document coordination. Proven track record in managing sensitive information and streamlining processes, enhancing operational efficiency while ensuring compliance with privacy policies. Adept at meeting deadlines and fostering clear communication among stakeholders.
Overview
11
11
years of professional experience
Work History
Transaction Coordinator
Berkshire Hathaway
11.2024 - Current
- Ensured smooth transaction coordination by managing timelines, deadlines, and documentation requirements.
- Organized and maintained digital files for easy access, streamlining the document retrieval process during audits or inquiries.
- Acted as a reliable point of contact for all parties involved in the transaction, ensuring clear communication and timely resolution of any issues that arose.
- Managed sensitive client information securely to maintain confidentiality and uphold company privacy policies strictly.
Administration Coordinator
Brooks Real Estate
07.2015 - Current
- Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
- Maintained personnel records and updated internal databases to support document management.
- Organized workflow and delegated tasks effectively to ensure timely project completion without compromising quality.
- Coordinated company events and meetings to foster teamwork and boost employee morale.
- Reduced overhead costs through careful budget management and resource allocation.
- Managed scheduling for executive staff to ensure optimal time management and productivity.
- Led transition to paperless office, reducing operational costs and environmental impact.
Administration Executive
Brooks Restaurant Group
07.2018 - 07.2022
- Reduced operational costs through effective vendor negotiation and budget management.
- Enhanced office efficiency by streamlining administrative processes and implementing time-saving strategies.
- Managed company-wide communications channels, disseminating relevant information efficiently to all employees.
- Spearheaded office relocation projects by coordinating logistics, minimizing downtime during transitions.
- Maintained inventory of office supplies, proactively ordering necessary items before depletion to avoid disruptions in daily operations.
- Provided support during annual budget planning sessions contributing valuable insights based on historical data analysis.
- Implemented document management systems, maintaining organized records for easy access and retrieval.
- Updated reports, managed accounts, and generated reports for company database.
- Managed daily office operations, negotiated contracts, managed vendor relations and acted as primary liaison with outside organizations.
- Organized and updated databases, records and other information resources.
- Created organized filing system to manage department documents.
- Analyzed and solved multi-faceted problems that effected executive leaders and business initiatives.
Day Care Teacher
Five Star Kid Kare
07.2014 - 08.2016
- Sanitized toys and play equipment each day to maintain safety and cleanliness.
- Provided a safe and nurturing environment for children, regularly monitoring indoor and outdoor spaces for potential hazards.
- Actively encouraged children to develop their communication, problem-solving and social skills.
- Maintained tidy environment to comply with cleanliness and sanitation standards.
- Developed strong relationships with parents through regular communication about their child''s progress and needs.
- Assisted in preparation of meals and snacks to provide children with proper nutrition.
- Oversaw daily transitions between various activities such as snack time, outdoor playtime, naptime ensuring smooth operation of daily schedule.
- Instructed children in health and personal habits, such as eating, resting, and toileting.
- Utilized positive reinforcement strategies to encourage appropriate behaviors among students while minimizing disruptions or conflicts.
- Engaged with children on individual basis to build positive relationships and promote learning.
- Guided students through daily routines, instilling a sense of responsibility and independence within each child.
- Promoted language acquisition in young learners with engaging storytelling, songs, and word games.
- Intervened in disruptive behavior, using positive reinforcement strategies to redirect and calm children.
- Enhanced children''s emotional development through empathetic communication and active listening techniques.
- Collaborated with fellow daycare teachers to create a cohesive educational experience across all classrooms within the center.
- Consulted with parents to build and maintain positive support networks and support continuing education strategies.
- Maintained open and effective communication with parents about their child's progress and areas for improvement.
Education
Business Adminisstration
Buchanan High School
Clovis, CA09-2027
Skills
- Client relationship building
- Transaction monitoring
- Data entry proficiency
- Deadline management
- Document coordination
- File management
- Property research
- Real estate
Timeline
Transaction Coordinator
Berkshire Hathaway
11.2024 - Current
Administration Executive
Brooks Restaurant Group
07.2018 - 07.2022
Administration Coordinator
Brooks Real Estate
07.2015 - Current
Day Care Teacher
Five Star Kid Kare
07.2014 - 08.2016
Business Adminisstration
Buchanan High School
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