JYOTI MADHOTRA

Responsible for processing Properties related invoices(approx. 3000) in an accurate and timely manner
Assist with financial reports, records, and general ledgers
Work closely with the property management team to issue month-end accrual reports for open Purchase Orders
Assist vendors/suppliers on payment status
Prepare weekly A/P reports and be available to assist departments responsible
Maintain updated vendor directory (EFT Setup, WSIB/COI expirations, payment terms)
Process daily deposits and update the tenant ledgers (AR)
Maintain and reconcile rent rolls and resident ledgers (AR)
Assist Property Accountants in reconciling daily bank activity as it relates to AR and AP
Ad hoc responsibilities Provided by the manager.

Contact vendors and customers to verify information and follow up on client issues.

• Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
• Investigated daily variances and corrected errors to resolve discrepancies.
• Maintained compliance with internal controls and external regulations related to accounts payable processes.

• 5+ months of experience in managing expense tracking, bookkeeping and accounting activities for various clients in Canada and abroad
• Processing accounts payable i.e
• Invoice journal entries for several vendors and posting them online for payments
• Experienced in posting and tracking corporate expenses for over 300 Amex corporate cards using specialized software named – ‘Dynamics 365’ and the Google Sheets
• Reconciling monthly statements for the vendors
• Handling a large volume of transactions, customer service, and responding to inquiries within and outside the organization in a professional manner
• Assist with cash management including processing of payments and forecasting of future payments
• Ability to use and manipulate data in Excel
• Ability to complete journal entries in Dynamics
• Manage policy compliance of complete procure to pay process including proper approvals and documentation for payments
• Resolve payment discrepancies and disputes with aging accounts by communicating with the vendor and escalating to upper management when necessary
• Prepare on-going vendor account reconciliations to ensure outstanding invoices and payments processed are aligned with our vendor’s records
• Assist with weekly and month-end bank to ERP cash reconciliations
• Prepare and process payment run of vendor invoices and payments (via cheques, credit cards or wire payments) on a weekly basis
• Manage and resolve vendor invoice discrepancies by working internally with cross-functional teams to resolve pricing discrepancies or proper documentation on goods/services rendered
• Prepare, manage, and reconcile Accounts Payable sub ledger to the general ledger
• Monitor and manage cash payments per vendor credit limits
• Complete special projects as assigned
• Experience in working on Inventory and non-inventory PO in D365
• Preparing the vendor payments journal via ACH, Wire, Amex, EFT, Direct deposits
• Preparing the small business reports, cash flow reports and SOP’s for multiple types of vendors and train the new workers
• Handling a large number of inventory PO and Non-inventory PO using the software D365.

• 3+ years of work experience in bookkeeping and accounting activities for various clients in a fast-paced working environment in Canada
• Responsible for recording of financial transactions from source documents using computerized bookkeeping software named ‘QuickBooks’ and ‘Simply Accounting'
• Managed accounts receivable i.e
• Accounting of revenue on accrual basis i.e
• When services are rendered; Ensuring that all the expenses are accounted for when incurred and not when payment is made
• Carried out monthly bank reconciliation with explanation for outstanding cheque over three months as well as any outstanding deposits
• Prepared T4s, T4As, and T5s and pension adjustments for year-end balancing; dividend declaration and ensure timely filing with Canada revenue agency
• Handled preparation and filing of monthly/quarterly/yearly government remittance i.e
• HST, GST, EHT, WSIB, payroll deductions and other taxation as applicable
• Reviewed ‘Profit & Loss’ statement to ensure all appropriate expenses are included in the period, i.e
• Accruals, prepaid allocations and appropriate amortization on a monthly/quarterly/yearly basis
• Led preparation and timely filing corporate income tax return and personal tax return with Canada revenue agency using the Visual Tax software.

• Assisted in formulation of approved accounting practices for new enterprises to ensure accurate financial reporting for true and fair view of financial performance
• Managed accounts receivables for a large number of clients
• Facilitated in preparation of managerial and financial reports through the complex accounting activities carried out under general supervision
• This includes financial statements, performance report, and profit analysis report
• Ensured that payroll is processed on an accurate and timely basis using ADP, Simply Pay & Ceridian payroll software and in accordance with company policies, procedures and collective agreements
• Experienced dealing with a large volume of transactions, customer service, and responding to inquiries in a professional manner.