Juvilyn Gotoman
Surrey,British Columbia
Summary
Proven leader in financial and administrative efficiency, notably at GLOBAL HOLIDAYS PTE. LTD, where I spearheaded cross-functional team coordination and operations management to enhance financial reporting accuracy. Expert in report preparation and operational leadership, achieving significant process optimizations. Skilled in both strategic project planning and fostering team productivity, I drive impactful results with a keen focus on budget management and financial oversight. Collaborative leader with dedication to partnering with coworkers to promote engaged, empowering work culture. Documented strengths in building and maintaining relationships with diverse range of stakeholders in dynamic, fast-paced settings. To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.
Overview
20
20
years of professional experience
Work History
Administrative and Accounting – Senior Executive
GLOBAL HOLIDAYS PTE. LTD
01.2017 - 03.2024
- Accomplished multiple tasks within established timeframes such as managed three (3) companies in Singapore timely financial reporting through diligent preparation and analysis of monthly, quarterly and annual reports. (Nature of business of three companies are transportation, warehousing and investment holdings)
- Coordinated and handled holding intercompany subsidiary reports between Singapore and Malaysia that includes preparation of audit schedules and ensured compliance with tax regulations in Internal Revenue of Singapore.
- Managed journal entries, collection efforts, bank reconciliations, vendor payments, commissions and other accounting disbursements for accuracy in recording into Quickbooks system.
- Maintenance of fixed asset sub ledgers in Quickbooks and ensure tagging of assets is current.
- Reduced discrepancies in financial data with thorough account reconciliations and adjustments.
- Conducted internal audits to verify accuracy and compliance with applicable standards.
- Utilized financial software (Quickbooks) to prepare consolidated financial statements for transportation company and performed manual recording for warehousing and investment holding company.
- Prepared cash flow projections, internal and regulatory financial reports, balance sheets and income statements for the three (3) companies.
- Established and checked coding procedures, monitored reports, updated internal files, internal audit procedures to validate and improve accuracy of financial reporting.
- Prepared quarterly GST reports and remittances in Internal Revenue Singapore including coordination to the auditor for annual corporate tax filings.
- Collaborated with the Director on payroll-related matters such as new hires, terminations, merit increases, new and year-end benefits.
- Support Director and operation manager for annual budget projections and other forecast cycle as required.
- Prepared tenancy and service contracts for warehousing and investment holding companies and ensure accuracy with the management terms and conditions approvals.
- Supervised and support operations team or branches in order to improved the overall effectives of existing internal controls and over financial reporting.
- Managed month end and year end closing of accounts together with the assistance of outsource consultant and managed annual audits.
Administrative and Accounting - Executive
Global Holidays Pte Ltd
02.2014 - 01.2017
- Oversaw office administrative procedures not limited in answering phones, assisted preparation minutes of meetings, ordering and inventory of office supplies but also delegates work to office staff.
- Managed accounts payable and receivable, ensuring timely payments and accurate record keeping.
- Reduced month-end closing time by optimizing procedures and improving cross-departmental communication.
- Elevated the efficacy of financial controls by reviewing existing protocols systematically.
- Supported business expansion efforts through detailed financial modeling and risk assessments of potential acquisitions or investments.
- Coordinated the implementation of new accounting policies, ensuring seamless integration into daily operations.
- Maintained up-to-date knowledge of industry trends by attending conferences, workshops, and webinars regularly.
- Managed payroll operations for team of [Number] employees.
- Supervised accounting department operations and team of up to [Number] employees.
- Compiled general ledger entries on short schedule with 100% accuracy.
- Collected and reported monthly expense variances and explanations.
- Identified legal tax savings and recommended ways to improve profits.
- Found tax solutions to complicated tax issues or errors from incorrect tax filings.
- Kept up-to-date with tax changes and industry trends by participating in professional organizations, opportunities, and networks.
- Diminished outstanding debts by analyzing accounts for issues.
- Conducted technical and analytical reviews of tax returns to check for accuracy and qualified deductions.
Administrative Cum Accounts Officer
LAGO SEAFOOD RESTAURANT PTE. LTD.
05.2013 - 10.2013
- Input vendor payments and updated accounts to reflect new balances.
- Ensured timely vendor payments by managing invoice processing and expense tracking systems.
- Reduced discrepancies in financial statements through meticulous data entry and record-keeping practices.
- Enhanced financial reporting efficiency with thorough account reconciliations and analysis.
- Managed payroll operations for team of [Number] employees.
- Maintained strict confidentiality of sensitive financial information, ensuring the protection of company assets and maintaining a high level of professional integrity.
- Checked expenses against budget controls, entered figures and reconciled business accounts to address discrepancies.
- Managed customer deliveries and assisted with carrying out orders to promote maximum satisfaction.
- Maintained accurate financial records, contributing to company growth by enabling informed decisionmaking.
- Handled day-to-day accounting processes to drive financial accuracy.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
- Inspected account books and recorded transactions.
- Maintained excellent financial standings by working closely with bookkeeper to process business transactions.
Finance Officer
L7 CONSTRUCTION PTE. LTD.
03.2012 - 02.2013
- Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
- Monitored budget and revenue trends, compiling reports for company leadership to inform decision-making.
- Established and enforced controls on revenue and expenses to protect company assets.
- Assisted with recruiting, interviewing, and hiring new department employees.
- Evaluated project applications and verified with outline specifications to approve, reject and recommend adjustments.
- Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
- Prepared cash flow projections, cost analysis and monthly, quarterly and annual reports.
Finance Support Analyst
STANHOME WORLD, PHILIPPINES INC.
05.2011 - 11.2011
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Maintained clean and organized files by keeping accounts payable records up-to-date.
- Managed high-volume invoice processing tasks while consistently meeting tight deadlines for vendor payments.
- Completed payroll functions to facilitate accurate and prompt staff payments.
- Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
- Assisted in the preparation of monthly financial statements for timely and accurate reporting to management.
- Improved cash flow management by closely monitoring accounts receivable, ensuring prompt collection of outstanding balances.
- Verified items billed against items ordered and reconciled differences through follow-up with vendor.
- Assisted in budget preparation and forecasting to control expenditure and maximize profitability.
- Assisted in yearly budget planning process by providing accurate historical data analysis for informed decision-making purposes.
- Generated invoices upon receipt of billing information and tracked collection progress.
- Matched purchase orders with invoices and recorded necessary information.
- Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
Finance Resource Management Analyst
GLOBE TELECOMMUNICATIONS INC.
09.2010 - 03.2011
- Played a pivotal role in successful project completion by efficiently allocating personnel and resources according to project timelines.
- Advised departmental managers regarding resource allocation and appropriate levels of expenditure to drive achievement of corporate vision.
- Tracked budget execution, funding disbursements and account balances, developing reports for presentation to management in analyzing strengths and shortcomings of current business operations models.
Mutual Aid Fund Staff/clerk
FIRST COMMUNITY COOPERATIVE
11.2007 - 05.2010
- Strengthened client relationships by providing clear communication throughout the claims process, ensuring all parties were well-informed of progress and outcomes.
- Evaluated and settled complex insurance claims in strict timeframes.
- Maintained compliance with industry regulations and standards by staying current on relevant laws, policies, and best practices for handling insurance claims.
- Generated, posted and attached information to claim files.
- Posted payments to accounts and maintained records.
- Prepared insurance claim forms or related documents and reviewed for completeness.
- Calculated adjustments, premiums and refunds.
- Maintained strong knowledge of basic medical terminology to better understand services and procedures.
- Communicated effectively with staff members of operations, finance and clinical departments.
Finance and Administrative Staff
TOYOTA CAGAYAN DE ORO, INC.
08.2004 - 11.2007
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Facilitated seamless collaboration between cross-functional teams by acting as a liaison between departments such as marketing, finance, operations among others.
- Managed product inventory efficiently, minimizing stock discrepancies and ensuring availability for sales teams.
- Assisted in the creation of compelling sales proposals, contributing to higher conversion rates.
- Supported supervisor and associated team members to maintain system functionality.
Education
No Degree - Certificate of Computerized Accounting
Ocean Business School, Singapore
Singapore08.2019
Bachelor of Science - Commerce Major in Computer Information Systems
Liceo De Cagayan University
Philippines03.2004
Skills
- Operations Management
- Report Preparation
- Cross-functional Team Coordination
- Staff Management
- Office Management
- Bookkeeping
- Operational leadership
- Expense Reporting
- Budget Management
- Financial Management
- Project Planning
- Administration and Reporting
Languages
English
Full Professional
Pearson LCCI Certificate in Computerized Accounting - Merit
I studied a short term course in accounting in Singapore. I took and passed the Pearson LCCI exam issued certificate from UK.
Timeline
Administrative and Accounting – Senior Executive
GLOBAL HOLIDAYS PTE. LTD
01.2017 - 03.2024
Administrative and Accounting - Executive
Global Holidays Pte Ltd
02.2014 - 01.2017
Administrative Cum Accounts Officer
LAGO SEAFOOD RESTAURANT PTE. LTD.
05.2013 - 10.2013
Finance Officer
L7 CONSTRUCTION PTE. LTD.
03.2012 - 02.2013
Finance Support Analyst
STANHOME WORLD, PHILIPPINES INC.
05.2011 - 11.2011
Finance Resource Management Analyst
GLOBE TELECOMMUNICATIONS INC.
09.2010 - 03.2011
Mutual Aid Fund Staff/clerk
FIRST COMMUNITY COOPERATIVE
11.2007 - 05.2010
Finance and Administrative Staff
TOYOTA CAGAYAN DE ORO, INC.
08.2004 - 11.2007
No Degree - Certificate of Computerized Accounting
Ocean Business School, Singapore
Bachelor of Science - Commerce Major in Computer Information Systems
Liceo De Cagayan University
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