Justin Alvarez
Santa Ana,CA
Summary
Accomplished Accounts Payable Specialist with a proven track record, adept in processing high-volume invoices and managing vendor relationships. Excelled in statement reconciliation and teamwork, ensuring smooth financial operations. Significantly reduced approval delays and resolved discrepancies, enhancing efficiency and accuracy in payment processing.
Overview
5
5
years of professional experience
2
2
Languages
Work History
Accounts Payable Specialist
Apex Service Partners
Anaheim, California
09.2023 - 01.2025
- Processed 1,200+ invoices weekly with high accuracy, ensuring compliance with financial policies.
- Managed weekly payments exceeding $1 million, including ACH, wire transfers, and checks
- Reconciled high-volume vendor accounts, resolving discrepancies in statements totaling thousands of dollars.
- Contributed to year-end closing process by ensuring all outstanding payables were accurately recorded and settled promptly.
- Coordinated with vendors and invoice approvers, reducing approval delays and ensuring timely payments.
- Prepared detailed weekly aging reports to monitor outstanding invoices and prioritize payments based on terms and deadlines.
Account Payable Analyst
OHL USA INC
Irvine, California
11.2021 - 09.2023
- Processed 1,500+ invoices per month across four regional divisions, ensuring accurate coding and timely payments.
- Handled AP processing for four regional divisions, ensuring smooth operations across multiple teams.
- Reconciled vendor accounts with outstanding balances, leading to the successful resolution of unpaid invoices.
- Provided strong customer service and support to prevent invoice and expense issues.
- Received vendor invoices, validated for accuracy and routed for approval to prepare for payment processing.
Accounting Assistant
Geokinetics
Irvine, CA
02.2020 - 11.2021
- Processed payments and documents such as invoices,employee reimbursements, and statements.
- Assisted in recovering over $1.1M in outstanding invoices by working closely with account receivables.
- Researched and reviewed contracts to ensure proper project billing, preventing billing errors and disputes.
- Managed weekly bank deposits and assisted in month-end closing procedures to maintain accurate financial records.
- Compiled and reviewed aging reports, supporting collections and payment follow-ups.
- Created detailed expense reports to facilitate reimbursement for business expenses incurred.
Education
Associate of Science - Business Administration
Santa Ana College
Santa Ana, CA 05.2001 -
Skills
Vendor relationship management
Statement reconciliation
Payment processing
ERP systems proficiency
Credit card reconciliation
Teamwork and collaboration
Microsoft office
Bill payment and recordkeeping
Attention to detail
Accounts payable
Data analysis
Bank statement reconciliation
Excel
SQL
Timeline
Accounts Payable Specialist
Apex Service Partners
09.2023 - 01.2025
Account Payable Analyst
OHL USA INC
11.2021 - 09.2023
Accounting Assistant
Geokinetics
02.2020 - 11.2021
Associate of Science - Business Administration
Santa Ana College
05.2001 -
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