Julieta Alcazar
Winnipeg,MB
Summary
Experienced Payroll Administrator with a strong background in payroll processing and compliance. Proven track record of managing payroll operations effectively, ensuring prompt and precise disbursements, and maintaining meticulous records. Proficient in utilizing payroll software and adhering to regulatory requirements, showcasing exceptional analytical and problem-solving abilities.
Overview
35
35
years of professional experience
1
1
Certification
Work History
Payroll Administrator
Manitoba Institute Of Trades And Technology
06.2021 - Current
- Manage upload for payroll data entry and processing for 400+ employees (salaried and casual, and assist for unionized) to comply with predetermined company guidelines.
- Calculate payroll deductions by accurately using ADP Workforce Now and processed payroll to meet preset requirements and deadlines.
- Perform calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Handle complex payroll situations such as back-pay calculations, garnishments, and overtime payments with accuracy and professionalism.
- Verify and process timesheet information for accurate and efficient payroll processing.
- Assist in the preparation of detailed reports on payroll activities and work with Senior Payroll Administrator in highlighting variances from previous pay period report for quick audit and management review.
- Provide excellent customer service by addressing employee inquiries about their paychecks promptly and accurately.
- Assist the Senior Payroll Administrator in the completion of year-end procedures, including T4 preparation and distribution.
- Assisted in the integration of time and attendance module in ADP and is assigned management thereof.
- Prepare and submit vacation and sick accrual report to HR for fiscal year end activities and implementation (approval of carry overs and purchase vacation) and make adjustment for accruals as needed for upload in ADP.
- Create excel file for upload in ADP for yearly across the board COLA and merit increases as per HR and Finance Director's directive.
- Provided vacation and/ or sick time off coverage and backup for the Senior Payroll Administrator.
Payroll Administrator
Macdonald Youth Services
03.2018 - 06.2021
- Accurately processes bi-weekly payroll for salaries of union and non-union employees whether part-time or full-time.
- Verified timesheets for vacation, sick and overtime entries; perform calculations, balances, input and transmit the salaried payroll for payment on Payworks.
- Verified processes and set up employees from hire to resignation.
- Assisted supervisor in the set-up/termination of benefits of part-time and full-time employees, union and non-union.
- Issued Records of Employment.
- Assisted supervisor in updating employee information including reports to update changes in salaries, sick and vacation accrual rates.
- Formatted pay journal entries received from external payroll service provider (Payworks) and upload into the financial system (Sage 300).
- Provided Coordinators/Program Managers with a bi-weekly sick and vacation reports of employees under their supervision.
- Processed and verified calculation for payment request of manual cheques as required.
- Prepared letters of employment for salaried employees as requested.
- Responded to payroll inquiries by internal and external customers.
- Reviewed reports from external payroll services.
- Reviewed year-to-dates, balances to Canada Revenue Agency statements, prepares and processes information and adjustment for T4/T4A's
- Provided vacation and/ or sick time off coverage and backup for the Payroll Supervisor.
- Worked on system payroll amalgamation of time and attendance module for salaried employees in Payworks.
Claims Processor
Great West Life
10.2015 - 06.2016
- Processed Medical insurance claim for data entry using an in house software program
- Entered relevant data for an accurate and on time payment to clients
- Maintained strict confidentiality when dealing with sensitive information about patients'' medical histories or personal details.
Assistant Payroll Manager
Supreme Court of the Philippines
01.2012 - 02.2015
- Prepared and verified the monthly payroll reports for timely submission to the Accounting Department
- Supervised the calculation of gross & net pay for initial payments of employees and verified deductions thereto for accurate remittance to various government agencies for statutory deductions and third party remittances
- Supervised the processing of bi-monthly payroll for timely payment of salaries and wages and all other allowances for almost 2,000 employees at an estimated cost of 1.6 million dollars using in-house payroll system and Excel
- Assisted the Payroll Manager in the supervision and implementation of policies related to the operation of the department for its efficient function
- Assisted the Payroll Manager in the maintenance of confidential employment and salary and wages payments
- Provided vacation and/or sick time off coverage and backup for the Payroll Supervisor
Payroll Clerk
Supreme Court of the Philippines
07.1989 - 12.2011
- Prepared the bi-monthly payroll for timely payment of salaries and wages and all other allowances for almost 2,000 employees at an estimated cost of 1.6 million dollars using in-house payroll system and Excel
- Calculated payments for retirement gratuities and value vacation pay of employees
- Calculated gross & net pay of salaries and other benefits for new employees
- Issued vouchers for payment of payroll cheque, benefits cheque, refunds for overpayments,
- Liaised with human resource division and various finance offices to ensure efficient flow of the payroll process
- Reconciled employee salary data with payroll payments and verified deductions thereto for accuracy
- Responded to internal clients inquiry regarding salaries, wages and benefits
- Maintained electronic and hardcopy files of payroll files and other documents related to assigned work
Education
Bachelor of Arts - Business Administration in Public Administration
Trinity University of Asia
PhilippinesAccounting Specialist Diploma
Robertson College
Winnipeg, MB06-2017
Skills
- Payroll Processing
- Maintaining employee records
- Confidentiality Assurance
- Attention to Detail
- Timecard Management
- ADP Workforce Now
- Pay Adjustments
- Dependable and Adaptable
- Time Tracking and Review
- Upgrading systems
- Excel proficiency (Intermediate)
Critical Thinking
Languages
English
Full Professional
Certification
- Payroll Compliance Practitioner National Payroll Institute since 2021
Accomplishments
- Collaborated with team of 4 in the development and testing of Time and Attendance module in ADP for current employer.
- Collaborated with team of 4 in the integration, development and testing of Time and Attendance module in Payworks when I was in Macdonald Youth Services.
- Used Microsoft Excel to develop upload spreadsheets for hours of work and achieved faster payroll processing by completing and maintaining upload spreadsheet with accuracy and efficiency with current employer.
Affiliations
- National Payroll Institute
Timeline
Payroll Administrator
Manitoba Institute Of Trades And Technology
06.2021 - Current
Payroll Administrator
Macdonald Youth Services
03.2018 - 06.2021
Claims Processor
Great West Life
10.2015 - 06.2016
Assistant Payroll Manager
Supreme Court of the Philippines
01.2012 - 02.2015
Payroll Clerk
Supreme Court of the Philippines
07.1989 - 12.2011
- Payroll Compliance Practitioner National Payroll Institute since 2021
Bachelor of Arts - Business Administration in Public Administration
Trinity University of Asia
Accounting Specialist Diploma
Robertson College
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