Julie Weisgerber
Summary
For the past 18 years I have grown and excelled in an Executive Assistant role, with the past 10 years being at SAIT. Starting in the School of Manufacturing & Automation in 2014 and moving into the role within Athletics & Recreation in 2016, I believe my specific skillset as well as diverse knowledge of SAIT culture and community would be a natural fit for the available role as Executive Assistant to the AVP of Facilities Management. I am well versed in the specific software and task management requirements outlined as well as have a deep knowledge of SAIT specific applications such as Banner. I am also familiar with the facilities management integral role as steward to the current and future growth of all SAIT property investments.
Overview
9
9
years of professional experience
Work History
Executive Assistant to the Director
SAIT Polytechnic
08.2014 - Current
- Answered high volume of phone calls and email inquiries.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements for all 19 athletic team road games as well as department administrative staff.
- Managed and coordinated travel and lodging for large sporting events managing schedules and logistics for teams and guests (up to 200) attending from across Canada.
- Facilitated training and onboarding for incoming office staff.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Input and review all monthly transactions for 23 purchasing cardholders
- Updated spreadsheets and databases to track, analyze, and report on performance and financial data.
- Handled logistics, catering, agendas and travel arrangements for meetings and events including those for sponsors & donors, stakeholders, external boards and governing bodies, department staff and senior management.
- Expert working knowledge of Banner - Finance screens; experience with Student and Facility screens. Developing knowledge and experience with Argos platform.
- Data management and analysis with high degree of attention to clean and accurate input and auditing.
- Proficient in Microsoft suite, Adobe suite, PowerPoint, Sharepoint, Teams and Excel software.
- Student athlete eligibility data management and entries for 200+ student athletes using shared data software within Alberta and Canadian applications.
- Work with Purchasing team to develop and execute RFI for vendors utilized by department.
- Extremely proficient with electronic data management systems as was as development maintenance of filing systems and efficiency designs.
- Worked with senior management to initiate new projects and assist in various processes.
- Fire warden and previously back-up captain for Campus Centre.
- Primary financial support person attending to all department accounts payable and receivable including donations.
Education
No Degree - Administrative Professional
SAIT
Calgary, AB 04.2016
No Degree - Business Management - Entrepreneurial Enterprise
Academy of Learning College
Calgary, AB06.2004
No Degree - Business Management
Mount Royal University
Calgary, AB04.2002
Skills
- Project Oversight
- Technical Support
- Presentation Development
- Travel Administration
- Expense Reporting
- Database Management
- Conference Planning
- Project Management
- Business Correspondence
- Strong Problem Solver
Languages
English
Native or Bilingual
Timeline
Executive Assistant to the Director
SAIT Polytechnic
08.2014 - Current
No Degree - Administrative Professional
SAIT
No Degree - Business Management - Entrepreneurial Enterprise
Academy of Learning College
No Degree - Business Management
Mount Royal University
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