Julian Escobar Uribe
Ottawa,ON
Summary
I am a trilingual executive assistant proficient in Spanish, English and French. My professional background includes substantial expertise in managing administrative processes, encompassing protocol, property management, accounting, and various related responsibilities. My skill set extends to thriving in multicultural workplaces, whether working autonomously or as a collaborative team member. My unwavering dedication is directed toward goal attainment, productivity enhancement, delivering outstanding client service, staying adaptable, and efficiently prioritizing tasks, even in high-pressure situations.
Overview
12
12
years of professional experience
Work History
Strategic Project Manager / Chef De Projet Stratégique
Blueridge law
11.2024 - 05.2025
- Lead cross-functional strategic initiatives end-to-end
- Define scope, roadmap, and success KPIs
- Manage timelines, budgets, and risks; unblock teams
- Align stakeholders and communicate status to executives
- Drive change management and process improvements
- Track results and report on impact vs. targets
- Built an in-house CRM to track payments, contacts, and budgets, improving follow-up and cash control.
- Researched the market and set up a new legal translation line, defining workflow, pricing, and go-to-market.
- Planned and ran advertising campaigns, monitored results, and refined them to lift response.
- Produced core marketing assets—website, business cards, folders, and client presentations—for a consistent brand.
Website & UX Manager/ Responsable Du Site Web et De L’expérience Utilisateur
NIWee
09.2024 - 04.2025
- Design, update, and maintain the website
- Website & Digital Experience Coordinator — Planning & Growth
- Web & UX Projects Lead — Future Initiatives
- Optimize performance, SEO, track analytics and application funnels.
- Led a UX-focused site refresh that clarified key pages and increased program applications.
- Optimized performance and on-page SEO, cutting load times and growing organic traffic.
- Built analytics and funnel tracking to spot drop-offs and guide planning and growth.
Migration Assistant / VAC Liaison Assistant
Canadian Embassy
05.2022 - 07.2025
- Liaising with the VAC (visa applications centers) in Colombia, Venezuela, Ecuador and Panama;
- Effectively manage and control the inventory of passports entering and leaving the Embassy. This includes generating statistics to facilitate the management of volume fluctuations in accordance with seasonal changes;
- Dealing with day-to-day requirements from the VACs ensuring the smooth transmission of passports and biometrics;
- Scheduling meetings with all VAC manager and sub managers of the region for monthly meeting on operations for each office;
- Interpreting at interviews between clients and officers at the Embassy when required;
- Assisting other teams when needed with pre-assessment, mailbox management, event planning.
- Creation of a tracking system for a better management of the input and output of passports;
- Modernization of the inventory system;
- Improvement of the productivity regarding passport check, printing, packaging and dispatching of applications;
- Creation of a meaningful relationship with the VAC managers in the region.
- Established effective communication channels between departments by organizing and facilitating cross-functional meetings.
- Acted as the liaison between upper management and staff members, promoting positive working relationships built on trust.
Protocol Assistant
Canadian Embassy
04.2017 - 05.2022
- Managing the clearance process for the household effects and private motor vehicle of every Canadian at the mission;
- Responsible for submitting the accreditations, end of mission, car sales, license plate requests and diplomatic notes to the Ministry of Foreign Affairs;
- Procurement of items for the chancery and for every residence of the Embassy;
- Supervision of different maintenances and installations as per Embassy requirements;
- Payment to suppliers and contractors using SAP software solutions;
- Managing and monitoring the budget for utilities in the chancery and residences, ensuring efficient control over expenses and consumption;
- Arranging different meetings and training activities for all Embassy staff;
- Various clerical duties such as filing, keeping files and data bases up to date, scheduling appointments, managing documents and other various tasks.
- Establishing meaningful connections with the Ministry of Foreign Affairs of Colombia to acquire a go to list of contacts that fulfill the mission's specific requirements;
- Reduction of processing times for the clearance of all imports and exports;
- Cultivation of strong business relationships with mission staff in order to gain a deep understanding of their needs and elevate the standard of service provided.
Migration Assistant
Canadian Embassy
03.2016 - 04.2017
- Creation, pre-assessment and inventory management of migration files
- Demonstrating a very good understanding and proficiency in utilizing the GCMS (Global Case Management System) platform.
- Manage the reception area and ensure good client service.
- Cost Recovery and reconciliation for Immigration revenues
- Productivity increases when instructing and training other employees for a better understanding of immigration procedures.
- Developed and maintained filing systems for sensitive documents, enhancing retrieval efficiency.
- Conducted research on international policies, supporting strategic decision-making initiatives.
Accounting Assistant
Canadian Embassy
11.2015 - 02.2016
- Managing bank account reports
- Coordinating vendors with the Embassy and managing billing
- Managing taxes claims of the Embassy and the Canadian employees
- Managed high-volume invoice processing tasks while consistently meeting tight deadlines for vendor payments.
- Managed accounts payable and receivable, ensuring timely processing of invoices and payments.
- Supported budget planning and forecasting with detailed analysis and data compilation.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
Administrative Assistant, Human Resources & Property Assistant
Canadian Embassy
05.2013 - 11.2015
- Arranging different meetings and training activities for all embassy staff.
- Various clerical duties such as filing, keeping files and data bases up to date, scheduling appointments, managing documents and other various tasks.
- Supervising jobs like reparations, implementation and deliveries among others.
- Scheduling installations, supplies deliveries, revisions and check outs for different machines at the Embassy
- In the absence of the Material Clerk, I was in charged with providing different material supplies to any functionary of the Embassy.
- Speaking to contractors, locksmiths and many other providers of the Embassy regarding reparations and implementations according to CBS’s needs
- Answering calls from clients in English, Spanish and French
- Provide information about consular and immigration related matters.
- Managed employee records, maintaining accuracy and confidentiality in HR databases.
- Assisted in onboarding new staff, streamlining orientation procedures for improved efficiency.
- Delivered friendly assistance with new hires throughout interviewing and hiring process.
Education
International Business
Universidad EAN
Bogota 12.2026
Personal Finance Essentials Attestation
McGill
Montreal, QC12.2025
High School -
Externado Caro Y Cuervo
Bogotá12.2008
Skills
- Language & communication skills
- Administrative duties & related activities
- Multitasking and time management
- Data base recording
- Reporting
- Assessment and discernment
- Flexibility and Ability to Adapt
- Analytical skills
- Reliability & creativity
- Customer service & commitment
- IT assistance
- Personnel management
- Attention to detail
- Collaboration and Peer Leadership
- AI-assisted productivity: drafting, summarizing, translating, meeting notes, and research with ChatGPT/Copilot/Claude; prompt basics
- Content & design: Canva and basic Figma for web/social assets and simple mock-ups
- Office suites: Google Workspace & Microsoft 365
- Web/CMS management: WordPress plugins, updates, backups, form builders
- CRM & email marketing: HubSpot/Salesforce basics, list segmentation, campaigns, UTM tracking
- SEO fundamentals: on-page SEO, metadata, internal linking, image optimization, basic keyword research
- Data hygiene & compliance basics: organized file management, access controls, privacy-aware handling of data
Languages
English Fluent (Oral & Written)
French (Oral & Written)
Spanish (Native)
Courses
- Values and Ethics Foundations for Employees (Canada School of Public Service)
- Workplace Equity, Diversity, and Inclusion in Action (Canada School of Public Service)
- Achieving Digital Dexterity (Canada School of Public Service)
- Analytics Literacy for Business Professionals (Canada School of Public Service)
- Building Your Presentation (Canada School of Public Service)
- Comprehending Financials, A Guide to Financial Statements (Canada School of Public Service)
- Design Thinking for Innovation Defining Opportunities (Canada School of Public Service)
- Effective Team Communication (Canada School of Public Service)
- Make the Time You Need Get Organized (Canada School of Public Service)
- The Agile Leader (Canada School of Public Service)
- The Power and Practice of Mattering at Work (Canada School of Public Service)
- Who We Work For (Canada School of Public Service)
Timeline
Strategic Project Manager / Chef De Projet Stratégique
Blueridge law
11.2024 - 05.2025
Website & UX Manager/ Responsable Du Site Web et De L’expérience Utilisateur
NIWee
09.2024 - 04.2025
Migration Assistant / VAC Liaison Assistant
Canadian Embassy
05.2022 - 07.2025
Protocol Assistant
Canadian Embassy
04.2017 - 05.2022
Migration Assistant
Canadian Embassy
03.2016 - 04.2017
Accounting Assistant
Canadian Embassy
11.2015 - 02.2016
Administrative Assistant, Human Resources & Property Assistant
Canadian Embassy
05.2013 - 11.2015
International Business
Universidad EAN
Personal Finance Essentials Attestation
McGill
High School -
Externado Caro Y Cuervo