JULIA GELB
Vaughan,ON
Summary
Responsible and mature worker who thrives in a fast-paced environment. Enjoys being part of a team to achieve team success. Works well under pressure and dedicated to meet customers satisfaction. Experienced with working with Microsoft office and data entry. Efficient worker who learns quickly.
Overview
2026
2026
years of professional experience
Work History
Head Administrative Assistant
Re/Max West Realty Inc.
2023 - Current
- Support daily administrative operations by managing schedules and coordinating meetings.
- Assist in preparing reports and presentations for management review.
- Handle incoming communications, ensuring timely responses to inquiries and requests.
- Organize and maintained filing systems for efficient document retrieval.
- Collaborate with team members to streamline office processes and improve workflow efficiency.
- Maintain strict confidentiality in handling sensitive information related to company finances, legal matters, and employee records.
- Increase customer satisfaction through timely response to inquiries and effective resolution of issues.
Office Manager
Last Straw Labs Inc.
01.2020 - 01.2023
- Manage office hours; open and close the office.
- Schedule employees.
- Company representative for meetings.
- Coordinate all incoming and outgoing orders.
- Set up deliveries.
- Oversee warehouse inventory of all products sold through the retail store.
- Greeting and assisting customers.
- Direct employees with everyday tasks and efficiency.
- Direct all necessary office needs such as ordering supplies and communicating with suppliers.
- Marketing for social media and website.
Executive Assistant / Condo Sales Manager
Edgemont Homes
01.2020 - 01.2023
- Take meeting minutes.
- Schedule and manage Vice Presidents schedule.
- Take lunch orders.
- Answer all incoming phone calls and e-mails.
- Follow up with trades.
- First point of contact for all inquiries on condo sales.
- Process purchase and sale agreements.
- Ensure deadlines are met.
- Conduct condo sales meeting presentations.
- Sold 30 units for the pre-construction condo development project.
- Marketing on social media.
- Prepare correspondence letters to all purchasers.
- Receive all incoming condo deposits.
- Plan events.
- Organizing & Filing physical documents & on database.
- Reach out to all new condo sales inquiries through marketing ads and database.
- Communicate directly to all purchasers regarding their new home purchase and update accordingly for the construction process.
Office Administrator/ Executive Assistant
Elite M. D. Developments
01.2019 - 01.2020
- Answer all incoming phone calls and direct to appropriate department/person;
- Manage multiple email accounts;
- Greet visitors in a professional and courteous manner;
- Schedule and confirm appointments, manage TimeTree calendar;
- Order office supplies and maintain inventory;
- Provide information and assistance to visitors and callers;
- Provide beverages to visitors;
- Ensure reception area, show room, and boardrooms are tidy and organized at all times;
- Receive and send packages, letters, etc. and sign for deliveries as required;
- Place lunch/event food orders and accept /direct food deliveries as required;
- Monitor boardroom schedules; Monitor and maintain water, coffee and coordinate deliveries with vendors;
- Oversee housekeeping/janitorial services;
- Event planning;
- Filing/electronic filing;
- Responsible for preparing meeting minutes;
- Monitoring and updating social media accounts;
- Assist departments with document scanning;
- Contribute to team effort by accomplishing related results as needed;
- Assistant to President/Vice President;
Host/ Server
The Keg, Richmond Hill
01.2016 - 01.2018
- Greet and seat guests, serving customers providing a memorable visit.
Education
High School -
Richmond Hill High School
Certified - undefined
Smart Serve
Skills
- MICROSOFT OFFICE
- DATA BASE
- COMMUNICATION SKILLS
- TEAM LEADERSHIP
- ORGANIZED
- COMPASSIONATE
- MOTIVATED
- DEDICATED
Languages
English
Timeline
Office Manager
Last Straw Labs Inc.
01.2020 - 01.2023
Executive Assistant / Condo Sales Manager
Edgemont Homes
01.2020 - 01.2023
Office Administrator/ Executive Assistant
Elite M. D. Developments
01.2019 - 01.2020
Host/ Server
The Keg, Richmond Hill
01.2016 - 01.2018
Certified - undefined
Smart Serve
Head Administrative Assistant
Re/Max West Realty Inc.
2023 - Current
High School -
Richmond Hill High School