Summary
Overview
Work History
Education
Skills
Languages
Timeline
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Julia Boone

Lambton Shores,ON

Summary

Proven Executive Assistant with a track record of enhancing efficiency for INTEGRA Technologies through expert calendar management and meticulous attention to detail. Skilled in confidential document handling and interpersonal communication, I streamline executive operations and foster professional relationships, significantly improving productivity.

Overview

25
25
years of professional experience

Work History

Executive Assistant

INTEGRA Technologies
07.2015 - Current
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
  • Organized and coordinated conferences and monthly meetings.
  • Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.

Administrative Assistant

ELS And Company
09.1999 - 03.2015
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Ensured accurate record-keeping with diligent data entry and database management for vital company information.
  • Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
  • Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
  • Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
  • Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
  • Scheduled office meetings and client appointments for staff teams.
  • Created and maintained databases to track and record customer data.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
  • Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
  • Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
  • Maintained up-to-date knowledge of industry best practices and office software updates to maximize efficiency in administrative tasks.
  • Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
  • Managed filing system, entered data and completed other clerical tasks.
  • Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.

Education

High School Diploma -

South Huron District High School
Exeter, ON

Skills

  • Executive Support
  • Administrative Support
  • Strong Problem Solver
  • Schedule & calendar planning
  • Meticulous attention to detail
  • Information confidentiality
  • Expense Reporting
  • Scheduling
  • Calendar Management
  • Interpersonal Communication
  • Travel Coordination
  • Meeting planning
  • Excel spreadsheets
  • Document Preparation
  • Proofreading
  • Advanced MS Office Suite
  • Resourceful
  • File Organization
  • Filing and data archiving
  • Presentation Development
  • Assist Human Resources

Languages

English
Professional Working

Timeline

Executive Assistant

INTEGRA Technologies
07.2015 - Current

Administrative Assistant

ELS And Company
09.1999 - 03.2015

High School Diploma -

South Huron District High School

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Julia Boone