Open To Work
Judy Nesbitt
Calgary,Canada
Summary
Detail-oriented Project & Billing Specialist with 8 years of experience driving efficiency in project billing and documentation. Recognized for enhancing billing accuracy, streamlining invoicing processes, and generating insights through financial reporting to support informed project management decisions.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Project & Billing Administrator
Thurber Engineering
Calgary, Canada
08.2025 - 05.2026
- Prepared and issued monthly invoices with a high level of accuracy through detailed verification of billing packages and supporting documentation
- Coordinated accounts payable and receivable processes, ensuring timely financial transactions and seamless project billing cycles
- Collaborated with project managers to review, adjust, and finalize billing while resolving discrepancies efficiently
- Verified employee timesheets and expense submissions for accuracy and compliance with project requirements
- Maintained accurate client and project records within accounting systems to ensure data integrity and reporting accuracy
- Generated financial and project-related reports that informed operational decision-making and enhanced project tracking
- Managed project and client documentation to ensure organization, accessibility, and adherence to compliance standards
Project Specialist / Document Controller / Billing Clerk
JMP Solutions
Calgary, Canada
08.2022 - 07.2025
- Managed full project lifecycle documentation while ensuring compliance with internal procedures and client requirements
- Maintained document control systems for tracking, storage, distribution, and version control of project files, ensuring document accessibility and integrity
- Created and maintained projects in Deltek, including financial tracking, reporting, and project setup administration
- Monitored project expenses against budgets and supported cost tracking initiatives for project managers
- Generated progress, status, and Estimate at Completion (EAC) reports to improve project visibility and support effective forecasting
- Collaborated with cross-functional teams to maintain project schedules, documentation accuracy, and deliverables
- Coordinated procurement activities including purchase orders, requisitions, vendor communication, and invoice processing
- Produced accurate invoices and supporting documentation to enhance billing processes and minimize processing delays
Project Administrator & Document Controller
Schneider Electric
Calgary, Canada
07.2018 - 10.2020
- Coordinated engineering and project documentation throughout the project lifecycle for multiple active projects
- Maintained drawing registers, transmittals, and document tracking systems, ensuring accuracy of records management
- Supported project teams by managing invoicing, project reporting, and administrative coordination activities, enhancing project workflow
- Ensured QA/QC compliance for project documentation and client deliverables
- Prepared status updates and project documentation reports, facilitating informed decision-making for internal stakeholders and project managers
- Organized and maintained electronic and hard-copy project files for accessibility and audit readiness
- Collaborated with multidisciplinary teams to maintain project timelines and documentation accuracy
- Assisted with procurement documentation, purchase requisitions, and vendor communication processes
Administration & Customer Service
Drive Products
Calgary, Canada
04.2017 - 07.2018
- Provided front-line customer service and administrative support, ensuring efficient operations in a fast-paced environment
- Coordinated scheduling and service appointments for vehicles and customer requests, optimizing service flow and enhancing customer satisfaction
- Communicated with customers to provide service updates and resolve inquiries efficiently
- Processed work orders, purchase orders, and customer account setups to maintain accurate records and streamline service delivery
- Managed daily cash sales tracking and reporting using Microsoft Excel
Service & Warranty Advisor
Cervus Equipment
Calgary, Canada
06.2016 - 03.2017
- Prepared service estimates, processed warranty claims, and maintained service documentation records
- Coordinated service scheduling and technician dispatch to enhance operational workflow
- Cultivated customer relationships through proactive communication and follow-up
- Managed customer inquiries, payments, and service-related administrative tasks independently
Education
Diploma - Accounting
Academy of Learning
Thunder Bay, ON06-2000
Skills
- Project administration and coordination
- Compliance adherence
- Billing and invoicing management
- Payment tracking and processing
- Communication skills
- Cost tracking and analysis
- Accounts payable/receivable
- Reconciliation processes
- Timesheet verification
- Project reporting and documentation
- Records and file management
- SAP and Deltek proficiency
- OpenInvoice and VendorCafe expertise
- SAP Fieldglass and Concur knowledge
- QuickBooks and Navision experience
- BST and Wrike familiarity
- Microsoft Office Suite (Excel, Word, Outlook, Teams)
- Zoom communication skills
- Attention to detail
- Decision-making abilities
- Problem-solving strategies
- Time management skills
- Team collaboration techniques
- Customer relationship management
- Dispute resolution strategies
Certification
- WHMIS Training, 2025
- Occupational Health & Safety (OH&S) Training, 2025
- Dangerous Goods Certification, 2006-2009
- Freightliner Basic Warranty Training, 2015
Accomplishments
- Supported engineering and technical project teams through accurate billing, project coordination, and document control processes
- Improved invoice accuracy and reduced billing discrepancies through detailed review and verification procedures
- Managed project documentation and reporting for multiple concurrent projects while maintaining compliance with internal and client standards
- Coordinated procurement, invoicing, and cost tracking activities to support project delivery and financial visibility
- Developed and maintained organized document control systems to improve accessibility and workflow efficiency
Core Competencies
Project Coordination, Document Control, Transmittals, QA/QC, Drawing Registers, Project Reporting, Records Management, AP/AR, Invoicing, Reconciliations, Expense Tracking, Payroll Support, Cost Tracking, Procurement Support, SAP, Deltek, BST, Navision, QuickBooks, SharePoint, OpenInvoice, VendorCafe, SAP FieldGlass, ADP, CIRYS, Wrike, FTP Sites, LiquidFiles, Microsoft Excel, Word, Outlook, Teams, ShareFile, Zoom
Professional Development
Chinook Learning Services, Calgary, AB, 2024, Leadership – Business Administration, Interpersonal Communication – Business Administration, Keys to Effective Communication – Business Administration, Achieving Success with Difficult People – Business Administration
Work Preference
Job Search Status
Open to workWork Type
Full TimeContract WorkPart TimeLocation Preference
On-SiteRemoteHybridSalary Range
$75000/yr - $200000/yrTimeline
Project & Billing Administrator
Thurber Engineering
08.2025 - 05.2026
Project Specialist / Document Controller / Billing Clerk
JMP Solutions
08.2022 - 07.2025
Project Administrator & Document Controller
Schneider Electric
07.2018 - 10.2020
Administration & Customer Service
Drive Products
04.2017 - 07.2018
Service & Warranty Advisor
Cervus Equipment
06.2016 - 03.2017
Diploma - Accounting
Academy of Learning