JUANITA MACDONALD
Ottawa,ON
Summary
A collaborative manager/team lead with over 15 years experience providing skillful legal research/litigation support and library, archives, records, and information management expertise
Overview
26
26
years of professional experience
Work History
Assistant Standards Officer
Library and Archives Canada
05.2023 - Current
- Working with archivists and reference services to ensure that records in Mikan database comply with descriptive standards and that researchers can access requested material in a timely manner
- Acting as the first point of contact for the public regarding potential donations of archival material to LAC
- Verifying, mapping, and uploading data sets in Mikan database
- Creating and editing training and procedural guides
Information Management Administrator
Department of National Defence
02.2022 - 05.2023
- Transferred, verified and edited documents in SharePoint and GC Docs to support document management
- Shared knowledge and voiced IM ideas with groups via Microsoft Teams
Archival Assistant
Library and Archives Canada
06.2019 - 12.2020
- Researched, analyzed, coded, and fixed data in Mikan archival collections database with optimum attention to detail ensuring patron access to archival material; seamlessly transitioned to remote work with group members on projects via Microsoft Teams
Assistant Archival Standards Officer
Library and Archives Canada
01.2019 - 03.2019
- Analyzed, coded, and performed clean-up fixes on Library and Archives Mikan archival collections database resulting in more accurate collection descriptions and easier access for reference services and patrons
Library Technician
Defence Research and Development Canada
11.2018 - 01.2019
- Digitized, uploaded, and catalogued historical and corporate legacy documents using DND in-house scanners and document management systems
Library Technician
Library and Archives Canada
10.2017 - 04.2018
- Manipulated access code data for over 43000 archival records in Mikan and Excel databases
Library Technician
Department of National Defense
10.2015 - 12.2015
- Completed circulation (using EBSCO serials management) cataloguing, reference, invoice data collection, and asset protection projects for the Judge Advocate General Library
- Used Microsoft Excel to record invoice information from suppliers
Acting Head/Legal Assistant /Project Manager, Litigation Task Force (LTF)
Canadian Food Inspection Agency
01.2010 - 03.2015
- Managed discovery projects related to the collection, analysis, and production of evidence for a national multi-billion class-action lawsuit
- Conducted legal research and responded to research questions from a national legal team.
- Improved communication between attorneys and clients by scheduling meetings, providing status updates, and relaying critical information promptly.
- Developed policies and protocols to consistently meet client and counsel objectives
- Extracted, digitized/scanned, entered value-added coding data, and performed quality control on documents uploaded into Ringtail database
- Performed general office administrative duties including photocopying, e-filing in RDIMS, organizing, storing and safeguarding evidence, legal documents and corporate records using Microsoft Office Suite
- Coached, mentored, and monitored performance and results of a team of research analysts
- Acted as Head of LTF (July 23, 2012 – March 31, 2014): coordinated strategic operations for a 10-person unit involving stakeholder engagement, financial planning and forecasting, procurement, asset and HR management; ensured storage and security of evidence, legal documents, and corporate records; wrote briefing notes and reports, and made presentations to senior management
- Acted as Branch ATIP Advisor, (December 2014 – February 20, 2015): monitored the ATIP inbox for the branch, interpreted ATIP requests and directed them to the appropriate OPI. tracked ATIP request responses, collected and sent document packages to ATIP office liaised with ATIP Analysts on issues related to the scope of the request, extensions, and consultations
Legal Assistant / Litigation Research Project Leader, Litigation Task Force
Canadian Food Inspection Agency
01.2007 - 01.2010
- Coordinated research and document management assignments for an 8-person team ensuring efficient workflow to meet court-mandated deadlines
- Worked with team of researchers to collect, analyze, and report data on over 250,000 docs.
- Analyzed case documents in Ringtail database and answered research requests from counsel
- Maintained strict confidentiality, protecting sensitive client information as required by legal ethics and regulations.
Archival Assistant
Canadian Association of Occupational Therapists
08.2005 - 09.2005
- Appraised, arranged, and created a guide to approx. 50 boxes of archival records and consulted with Library and Archives Canada (LAC) archivist about depositing records
Archival Assistant
Library and Archives Canada
01.2005 - 07.2005
- Created and updated accession records in Mikan database, proposed a re-arrangement structure for Health Canada records, and prepared finding aids for Public Works records
Records Classification Officer
International Development Research Centre
03.2003 - 01.2005
- Developed and implemented a records classification framework throughout the Centre, trained users in RDIMS and other information management tools and protocols
Records Conversion Officer, RECON Project
National Archives of Canada
06.2001 - 03.2003
- Edited, integrated, and created descriptive records data for collections (textual, graphic material, moving images) in Mikan database in compliance with RAD rules.
Researcher, Historical Services Branch, National Historic Sites Directorate
Parks Canada
01.2001 - 03.2001
- Researched and found new documentation to support historical significance attributed to approx. 200 sites, persons and events listed in Parks Canada’s Directory of Designations
Archival Assistant
Canadian Museum of Civilization Archives
05.2000 - 09.2000
- Arranged and catalogued in GEAC database using MARC coding and respecting RAD, various museum and archival collections (textual, graphic, architectural drawings)
Archives / Records Assistant
City of Ottawa Archives / Corporate Resource Centre
05.1999 - 09.1999
- Assisted with appraisal of fine art and archival heritage items following proper care and handling practices, and described (in compliance with RAD) small sports and literary fonds
Education
M.A. - History (Concentration in Public History)
Carleton University
Ottawa, ON01.2007
Diploma - Archives Technician
Algonquin College
Ottawa, ON01.1999
Skills
- Records and Information Management
- Library Cataloguing, Circulation, Reference
- Copyright
- Strategic Planning
- Supervision and Management
- Project Management
- Conflict Awareness
- Document Verification
- Editing and Report Writing
- Ministerial Correspondence Tracking
- Legal Research
- Rules of Civil Procedure
- Mikan Database
- Microsoft Office Word
- Microsoft Excel
- Microsoft Access
- Microsoft PowerPoint
- Sharepoint
- EOS Database
- Westlaw Database
- DatAssimilate
- Ringtail Legal Database
Timeline
Assistant Standards Officer
Library and Archives Canada
05.2023 - Current
Information Management Administrator
Department of National Defence
02.2022 - 05.2023
Archival Assistant
Library and Archives Canada
06.2019 - 12.2020
Assistant Archival Standards Officer
Library and Archives Canada
01.2019 - 03.2019
Library Technician
Defence Research and Development Canada
11.2018 - 01.2019
Library Technician
Library and Archives Canada
10.2017 - 04.2018
Library Technician
Department of National Defense
10.2015 - 12.2015
Acting Head/Legal Assistant /Project Manager, Litigation Task Force (LTF)
Canadian Food Inspection Agency
01.2010 - 03.2015
Legal Assistant / Litigation Research Project Leader, Litigation Task Force
Canadian Food Inspection Agency
01.2007 - 01.2010
Archival Assistant
Canadian Association of Occupational Therapists
08.2005 - 09.2005
Archival Assistant
Library and Archives Canada
01.2005 - 07.2005
Records Classification Officer
International Development Research Centre
03.2003 - 01.2005
Records Conversion Officer, RECON Project
National Archives of Canada
06.2001 - 03.2003
Researcher, Historical Services Branch, National Historic Sites Directorate
Parks Canada
01.2001 - 03.2001
Archival Assistant
Canadian Museum of Civilization Archives
05.2000 - 09.2000
Archives / Records Assistant
City of Ottawa Archives / Corporate Resource Centre
05.1999 - 09.1999
Diploma - Archives Technician
Algonquin College
M.A. - History (Concentration in Public History)
Carleton University
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