Jodi Gathercole
Calgary,Alberta
Summary
Results-oriented administrative professional with a proven track record in supporting complex, results-driven Executives. Demonstrates exceptional skills in meeting planning, calendar management, and presentation creation, while effectively assisting with special projects. Known for a proactive approach and strong sense of urgency in anticipating the needs of senior-level executives, thriving in fast-paced environments.
Overview
19
19
years of professional experience
Work History
Senior Executive Coordinator
Dream Unlimited
Calgary, Alberta
06.2023 - Current
- Company Overview: one of Canada's leading Real Estate Companies that believes in building exclusive communities and exceptional places for people to live and work
- Provide comprehensive administrative support to a team of senior executives, ensuring seamless day-to-day operations and maximizing their productivity
- Expertly manage complex calendars, scheduling one-on-one meetings, and off-site engagements with external business partners
- Serve as a trusted advisor and point of contact for executives, providing assistance in all capacities, including preparing for meetings, managing correspondence, and coordinating special events
- Demonstrate exceptional attention to detail, ensuring executives are aware of important dates, such as direct reports' birthdays and work anniversaries, and providing reminders to stay on track with priorities
- Act as a liaison in the absence of executives, responding to inquiries, and ensuring continuity of operations
- Utilize advanced technical skills to manage digital signatures, approve documents on behalf of executives, and maintain accurate contact lists
- Successfully manage corporate credit cards, processing $100,000 in monthly expenses, gathering backup documentation, and submitting accurate reports to accounting
- Implement and maintain processes for efficient credit card use, reducing expenses by $20,000 within the first year of oversight
- Collaborate with cross-functional teams to streamline office services, improve workflows, and enhance overall efficiency
- Provide backup support to colleagues during absences, serving as a knowledgeable resource for staff members seeking guidance on company policies and procedures
Executive Assistant / Jr. Project Manager
MVA Consulting
Calgary, Alberta
06.2012 - 06.2023
- Company Overview: a boutique Engineering Consulting firm specializing in Project Management and the Design of Overhead and Underground powerlines
- Prepared detailed financial documentation for project oversight.
- Prepare precise project forecasts and facilitate regular review meetings for clients and management.
- Reduced project redundancy through effective management of procedural processes.
- Established and led document control department, maintaining record retention procedures.
- Manage Vendor and Client Relations negotiating rates and master service agreements
- Coordinated activities of external professionals for accurate project execution.
Transport Planning Specialist
Loblaw's Grocers
Calgary, Alberta
01.2007 - 01.2012
- Company Overview: An innovative global grocery retailer working hard to make good food affordable.
- Handled accounts payable, accrual reporting, cost forecasting, and expense tracking/reporting for all Western Canada distribution centers.
- Assisted the Regional Director in quarterly budget meeting presentations, ensuring all required materials and presentations are readily available and working correctly.
- Trained new Distribution Center Managers and Assistant Managers in financial requirements and corporate expectations in their reporting.
- Developed and maintained effective working relationships with cross-functional teams
- An innovative global grocery retailer working hard to make good food affordable, and health, beauty, and wellness accessible
Logistics Supervisor
Arrowhead Water Products
Calgary, Alberta
01.2006 - 01.2007
- Partnered with Logistics Manager and accomplished an entire re-route of both home and office divisions routing structures which contributed to team effectiveness and better client relations
- Restructured driver compensation packages boosting driver morale and motivation, and improving driver retention while increasing company profit
- Screened and onboarded all new hires
- Responsible for all maintenance and service upkeep and scheduling for a 20-truck fleet
Education
Bachelor of General Arts and Science -
Mount Royal University
01.2004
Skills
- Effective Organization Skills
- Strategic Leadership
- Professional Written Communication
- Copywriting Expertise
- Proactive Self-Starter
- Efficient Prioritization
- Optimized Task Management
- Logical Reasoning Skills
- Versatile Response to Change
- Adaptable Mindset
- Effective Problem Resolution
- Skilled in Conflict Management
- Clear Oral Communication
- Policy development
- Effective Schedule Coordination
- High-Level Administrative Support
References
Available upon request
Volunteer Experience
- Volunteer Dog Walker, Elder Dog of Canada
- Standard First Aid and CPR, St. John's Ambulance
- Volunteer Youth Basketball Coach, Cochrane Minor Basketball Association
- Youth Riding Instructor, Private Client
Timeline
Senior Executive Coordinator
Dream Unlimited
06.2023 - Current
Executive Assistant / Jr. Project Manager
MVA Consulting
06.2012 - 06.2023
Transport Planning Specialist
Loblaw's Grocers
01.2007 - 01.2012
Logistics Supervisor
Arrowhead Water Products
01.2006 - 01.2007
Bachelor of General Arts and Science -
Mount Royal University
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